Sample ST1 Application Instructions

University of Copenhagen
Spring 2016-17
The information below is what you will see when you first log in to your ST1 Online Application.
We have highlighted and marked items that are/are not applicable for UCEAP exchange students.

Instructions for the applicant (the student)

You are now logged in and can proceed to complete the application.

A number of questions will be asked in the form. We only ask questions that are necessary to process the application.
We will also inform you which documents you will need to attach to the application.

Illustration

This portion is
completed by UCPH

UCPH then sends the ST1 Access

Form to the student

This portion is completed

by the student

How to apply
1. Enter your case order ID.
2. Enter information about you as applicant.
3. Enter information about your current residence.
4. Enter information about your educational background.
5. Write your comments to the application, if any.
6. Attach documentation.
7. Enter information required to refund the fee. (Not applicable for UCEAP students)
8. Confirm sworn declaration.
9. Submit the application using NemID or a scanned signature.

Once you have submitted the application, you will be shown a receipt which you must print and bring when you go to
have your biometric features recorded.

Biometric features are required on residence cards

You must appear in person to have your biometric features (facial photo and fingerprints) recorded for use in your
residence card. Your biometric features must be recorded within 14 days after you submit the application. The
processing of your application will not begin until your biometric features have been received by the Danish Agency for
International Recruitment and Integration.

You must bring your passport or equivalent travel documentation when you go to have your biometric features
recorded. In addition to your biometric features, your signature will also be recorded. The facial photo and fingerprints
are stored on a microchip embedded in the residence card issued to you if you are granted a residence permit.
 Biometric features can be recorded in the Citizen Centre of the Danish Agency for International Recruitment and
Integration. If you live outside Greater Copenhagen, your biometric features can be recorded at local police stations. If
you live outside Denmark, your biometric features can be recorded at certain Danish diplomatic missions and
outsourcing bureaus. A list of places where you can have your biometric features recorded is available here.

If you do not agree to have your biometric features recorded in connection with the application being submitted, your
application will be rejected. However, if you are not physically capable of providing fingerprints, you will not be required
to do so.
You can read more about residence cards and biometric features here.

Which documents are required?

• Documentation of paid fee.
• A copy of your passport (all pages containing information including the cover).
• Documentation that you can support yourself during your stay in Denmark (not required if you are to be
enrolled in a higher educational programme and have paid a tuition fee or have been granted a Danish state
scholarship). *This is required for UCEAP students!
• Documentation of Danish state scholarship (free tuition and grant covering living expenses).
*Not applicable to UCEAP students.

If you are a guest or exchange student you must also attach:

• Documentation of enrolment in an educational institution in your home country
*This is your UCEAP Participation Letter

If you are to be enrolled as a student in a basic or youth study programme, you must also attach the following
documents: Not applicable to UCEAP students.
• Documentation that you can support yourself during your stay in Denmark (attach only if your stay in Denmark is
not facilitated by an exchange organisation).
• Documentation that the exchange organisation will assist in facilitating your stay in Denmark (only if your stay is
facilitated by such an organisation).

If you are to study at a secondary educational programme and your stay has not been arranged by an exchange
organisation approved by the EU, you must attach either: Not applicable to UCEAP students.
• documentation that you have begun your secondary educational programme in your home country and that the
programme will be completed in Denmark. The documentation must be issued by your school in your home country.
It must specify when you began your secondary educational programme and when you are expected to complete it,
or
• documentation that you will continue your secondary educational programme in your home country. The
documentation must be issued by your school in your home country. It must specify that you are guaranteed a place
to continue and complete you secondary educational programme after your stay in Denmark.

Please note if you are below the age of 18, you must attach a declaration signed by both your parents. The
declaration must show that your parents accept your stay in Denmark. If you are not staying at a boarding school, your
parents must also state where and with whom you will be staying while in Denmark.

Specifically for students at folk high schools Not applicable to UCEAP students.
If you are to study at a folk high school, but not stay at the school, you must attach documentation that you can
support yourself during your stay in Denmark.

For more information

You can read more about the rules and regulations concerning residence permits in Denmark here. You can also contact
the Danish Agency for International Recruitment and Integration to receive guidance about the regulations and about
how to complete the application form.

If you want a quick response

We have defined a service goal for your application. Information about service goals can be found here. The service
goal is calculated starting from the date we have received all information necessary to process the application. You will
get the quickest possible response to your application if the application form is completed correctly and all necessary
documentation attached. Therefore, it is very important that you carefully complete the form and remember to enclose
all the necessary documentation.
 Case Order ID (SB-ID)
Information about fees
Applicant is exempt from paying the fee
In order for your application to be processed, you must pay a case processing fee. The fee will cover the processing
of your case and will not be refunded if your application is turned down, or if you withdraw your application. The fee
must be paid by the time we receive your application.

The fee is regulated annually on 1 January. Please make sure to create your Case Order ID and pay the fee in the same
calendar year that you submit your application. If you pay the fee one calendar year (before 1 January), but submit
your application the following calendar year (after 1 January), you will have paid too little.
You can find further information about current fees, how to create a Case Order ID and how to pay the fee here.

To pay the fee you must:

1. Create a Case Order ID.
2. Pay the fee.
Please enter the Case Order ID in this form, and remember to attach documentation that the fee has been paid.
How do I pay the fee?
You can pay the fee in several ways, for example, using a Danish debit card (Dankort), credit card, a Danish internet
bank or a foreign bank. You can choose how you wish to pay, and see which information is required when paying the
fee here. Please note: If you pay the fee using a Danish internet bank or foreign bank, make sure to submit the Case
Order ID together with the payment. You cannot pay the fee in connection with submitting your application in person.
However, at certain embassies this is possible. Find more information here.

Who is exempt from paying the fee?

Certain case categories are exempt from paying the fee. There may also be specific instances where an application can
be submitted without paying the fee even though a fee is normally required. You can read more about who is exempt
from paying the fee here. If you believe that you (the applicant) are exempt from paying the fee, please tick the box
’Applicant is exempt from paying the fee’ in the field above. If you do this, you do not need to fill in the information
required for refunding the fee. When you create a case order ID, please state that you are exempt from paying the fee.

Please note: If we decide that you are in fact not exempt from paying the fee, your application will be rejected, which
means that it will not be processed. However, if you have paid the fee and we decide that you are exempt from paying
the fee, the fee will be refunded to you.