Академический Документы
Профессиональный Документы
Культура Документы
· Minor Repairs
· Program of Work
· Purchase Request
· BAC Resolution
· Request for Quotation/ Canvas
· Abstract of Canvas (Approved by School Head)
· Purchase Order
· Official Receipt / Sales Invoice
· Certification from PTA (no contribution)
· Inspection & Acceptance Report (IAR)
· Payroll & DTR for Labor (35% of materials)
· Pictures (Before, During & After)
· Inspection & Certificate of Completion
Supporting Documents
Supporting Documents
Utilities (Electricity, Water, Telephone, Internet)
Billing / Statement of Account
Official Receipt
Claim for Janitorial/ Security Services
MOA
Payroll for honorarium
DTR
Official Receipt
Billing Statement Agency
Contract
Appendix 41
***in lieu of APPENDIX 40
CERTIFICATION
I hereby certify on my official oath that this Report of Cash
Disbursements in _________ sheet(s) is a full, true and correct
statement of all cash disbursements during the period stated above
actually made by me in payment for obligations shown in pertinent
disbursement vouchers/payroll.
Name and Signature of Disbursing Officer/Cashier
___________
Official Designation Date
Department of Education
Region VII, Central Visayas
DIVISION OF CEBU
IPHO Building, Sudlon, Lahug, Cebu City
Whereas, R.A. 9184 allowed the Alternative Mode of Procurement (APM) in the acquisition of goods and services when
the condition allows, provided, the Head of the Procuring Entity (HOPE) allowed/approved it:
Whereas, Purchase Request (PR) No. 06.123.006 “re: Supply and Delivery of Various Office Supplies for Division Office"
with an Approved Budget of Contract (ABC) in the amount of Php 152,000.00 is within the threshold for Shopping;
Now, therefore, be it resolved as it is hereby being resolved to recommend to the Schools Principal of Consolacion Central
School, Consolacion Cebu to procure the aforementioned item through the Alternative Mode of Procurement-Shopping.
Approved Unanimously.
Member Member
Approved
Approved by:
BAC Chairman Co-Chairman
School Head/ HT/ TIC
Member Member Member
Appendix 60
PURCHASE REQUEST
Purpose: ____________________________________________________________
_______________________________________________________________
_______________________________________________________________
Requested by: Approved by:
Signature : _________________________ ___________________________
Printed Name : _________________________ ___________________________
Designation : _________________________ ___________________________
DEPARTMENT OF EDUCATION
Region VII, Central Visayas
(Supplier) Date
(Telephone No.)
Sir :
Please quote your piece of the article/s listed below for immediate delivery
To be open on :
BY :
PURCHASE ORDER
______________________
Entity Name
Supplier : ______________________________________P.O. No. : ____________________________
Address : _______________________________________Date : _______________________________
TIN : _________________________________________ Mode of Procurement : _________________
Gentlemen:
Please furnish this Office the following articles subject to the terms and conditions contained herein:
Place of Delivery : ______________________________Delivery Term : ________________________
Date of Delivery : _______________________________Payment Term : ________________________
Stock/
Unit Description Quantity Unit Cost Amount
Property No.
In case of failure to make the full delivery within the time specified above, a penalty of one-tenth
(1/10) of one percent for every day of delay shall be imposed on the undelivered item/s.
Conforme: Very truly yours,
__________________________ school head
Signature over Printed Name of Authorized
Signature over Printed Name of Supplier
Official
___________________________ _____________________________
Date Designation
Stock/
Description Unit Quantity
Property No.
INSPECTION ACCEPTANCE
Date Inspected : ________________________ Date Received : _____________________
Inspected, verified and found in order as to Complete
quantity and specifications
Partial (pls. specify quantity)
____________________________________________ ___________________________________
Inspection Officer/Inspection Committee Supply and/or Property Custodian
Appendix 59
Amount
Quantit Inventory Estimated
Unit Unit Total Description
y Item No. Useful Life
Cost Cost
Received from: Received by:
PROPERTY CUSTODIAN END-USER
Signature Over Printed Name Signature Over Printed Name
__________________________________ ______________________________
Position/Office Position/Office
__________________________________ ______________________________
Date Date
Appendix 33
PAYROLL
For the period _______________
COMPENSATIONS DEDUCTIONS
Serial Employee Salaries and Gross Total Net Amount Due
Name Position Signature of Recipient
No. No. Wages- Amount Deducti
Regular Earned ons
sign by timekeeper sign by school head
Signature over Date (Signature over Printed Name) Date
Printed Name of Head of Agency/Authorized
Authorized Official Representative
B CERTIFIED: Supporting documents complete and proper; D CERTIFIED: Each employee whose name appears on E
and cash available in the amount of the payroll has been paid the amount as indicated
P______________________. opposite his/her name
ORS/BURS No. : _______________
Date : ____________________
sign by school head sign by school head JEV No. : _____________________
Printed Name)
Head of Accounting Date (Signature over Printed Name) Date : ____________________
Division/Unit Disbursing Officer
PROGRAM OF WORK
Name of Project : Repair of Grade 3 Yellow - Classroom
Location : Jugan, Consolacion, Cebu
Scope of Work : Replacement 4 windows & installation of grills
Source of Funds : April School MOOE (labor - PTA/SEF)
PROGRAM OF WORK / BILL OF MATERIALS
QTY UNIT PARTICULARS UNIT PRICE AMOUNT
4 pcs iron grills 1,500.00 6,000.00
24 pcs window blades 10.85 260.40
4 pcs window frames 150.00 600.00
10 pcs welding rod 10.00 100.00
-
-
-
-
-
TOTAL MATERIALS 6,960.40
LABOR 35% 2,436.14
TOTAL COST 9,396.54
Prepared by: Funds Available:
Physical Facilities Coordinator PRINCIPAL/HT/TIC
Approved:
PRINCIPAL/HT/TIC