By: JENNIFER BELMONTE MEJIA

 Itis an electronic spreadsheet program

with which you can create graphs and
worksheets.
 Microsoft Excel ( full name Microsoft
Office Excel) is a spreadsheet- an
application written and distributed by
Microsoft for Microsoft Windows and MAC
OS X.
• Calculation
• Graphing Tools
• Pivot Tables
• Macro Programming Language
called VBA
• Visual Basics for Application
• Is useful for automating
repeated actions in rows of a
spreadsheet. For example,
using the following code
example, the built-in iterative
solver Goal Seek is applied
automatically to each row in a
column array avoiding
repeated use of manual menu
entry.
• Data Entry
• Easy Data
Manipulation and
formatting
• Formulas for automatic
computation.
• What-if Analysis
• Automatic graphs or
EXCEL
APPLICATION
WINDOW
Review

How to open
MS EXCEL????
Opening MS EXCEL
 1.Clickstart button.
 2.Select All Programs.
 3.Go to MS Office Folder
 4.Select MS Office Excel 2007 from the
submenus.
Quiz Review…
 1. What is MS EXCEL?
 2. The acronym for VBA.
 3-6. How to open MS EXCEL?
 7-8. Two features of MS EXCEL.
 9-10. Two Advantages of MS EXCEL.
 Parts of the EXCEL WINDOW
Quick Access
Toolbar
Office Button Name Box Title Bar Formula Bar

Ribbon

Column Header

Active Cell
Vertical Scroll Bar
Row Headings

Sheet Tabs Horizontal Scroll Bar

Parts…
 1.Name Box- this box displays the cell
reference of the active cell.
 2.Office Button- provides access to the
workbook level features and program
settings.
 3.Formula Bar- this is a bar that displays
the value or formula in the active cell.
 4. Active cell- the cell currently selected in
the active worksheet.
Parts
 5.Column Headings- these are letters
along the top of the window to name the
columns in the worksheet.
 6.Row Headings- these are numbers along
the left of the worksheet window to
identify the rows.
 7.Sheet Tabs-display the names of the
active worksheets.
Parts…
 8.Ribbon- this is the main set of commands
organized by task into tabs and groups.
 9.Vertical Scroll Bar- used to scroll vertically
through the workbook window.
 10. Horizontal Scroll Bar- this is for scrolling
horizontally through the worksheet.
 11. Zoom Controls- these are controls for
magnifying and shrinking the contents in
the window.
Assignment
 What are the parts of a ribbon tab?
 What is a spreadsheet?
 What is a workbook?
 Review for a quiz tomorrow.
Quiz 2.
1. 2.
3.

4. 6.
5.

7.

8.
10.
9.
Ribbon
 a strip of buttons above the work area. It
helps you find commands easily and
complete tasks quickly.
 Commands in the ribbon are organized
according to their functions, in logical
groups and are collected together under
tabs. For example, commands to edit
cells are grouped together in the Editing
group and commands to work with cells
are in the Cells group.
To reduce clutter, some
tabs are shown only
when needed. For
example, the Picture
Tools tab appears only
when a picture is
selected.
Parts of a Ribbon
 Tabs
 Groups
 Commands
Tab. Clicking any
one of these displays Highlighting. This Button drop down
the tools for a tab on shows which buttons menu. This shows
the ribbon. are currently in use. options related to a
button.

A button.
Toolset. This is a group of Toolset Drop-down
related button or tools. menu. This shows the
options for a toolset.
The Spreadsheet
- refers to the workspace where data are
entered and processed.
 1. Cell/Active Cell-These are the basic
storage unit for data in a spreadsheet. It is
where a column and a row intersect.
Data entered into an excel spreadsheet is
placed into a cell which can hold only
one entry at a time.
 2. Row Header- It is the gray-colored column
containing the numbers used to identify each
row. The row header is located to the left of
column 1 in the worksheet.
 3.Row- It runs horizontally in an Excel
worksheet. It is identified by a number in the
row header. There are more than one million
rows in Excel 2007, while Excel 2003 only
contains 65,536 rows.
 4.Column Header- It is the gray colored row
containing the letters used to identify each
column in the worksheet. It is located above
row 1 in the worksheet.
 5. Column-it is an important part of a
spreadsheet program. They run vertically and
help identify the location of data. Each
column is identified by a letter in the column
header. There are more than 16,000 columns
in Excel 2007, while there are only 256
columns in Excel 2oo3 worksheet.
 6. Sheet Tab- found at the bottom of the
worksheet, shows the name of the worksheet.
The name and color of the tab can be
changed to suit your needs. Clicking on the
sheet tab activates the selected worksheet,
and enables you to work on it.
Workbook
A file that has one or more
worksheets that you can use to
organize related information. You
can create a new workbook, or
on a template. A template can
be a previous file on which you
can pattern a new work.
Creating a new Workbook
 1. Click the Microsoft Office Button.
 2.In the new workbook window click New.
 3. Select Blank Workbook.

 You may also open anew workbook by

pressing ( CTRL + N )
Saving the Workbook
 Office Button
 1. Click the Microsoft Office Button.
 2. Select Save or Save as. Choose Save if
the file has already been saved before
and named. Pick Save As to save a file
for the first time or if you want to save the
file with a different file name.
Saving the Workbook
 Quick Access Toolbar
 1. Click the Save button on the Quick
Access toolbar. The Save as dialog box
will appear if you are saving the file for the
first time.
 2. By default, Excel saves your files in My
Document folder. If you want to save your
file in the different folder, select that folder
from the Save I the drop down list.
Deleting Worksheets
 1. Select Home in the Ribbon. Click Delete
in the Cells group.
 2.Click Delete Sheet. If any cell in the
selected sheet contains data, a warning
message appears.
Inserting Worksheet
 There are three default worksheets in MS
Office Excel, but you can add or delete
worksheets as needed. The sheet tabs
appear at the bottom of the screen and
is initially named Sheet 1, Sheet 2 and
Sheet 3. You can rename the sheets as
you like.
Using the Insert Tab
 1.Click the Insert Worksheet Tab at the
bottom left corner of the window.