_____________________________________________________________________

DISASTER MANAGEMENT POSITION DESCRIPTION

Incident Commander
_________________________________________
Function Coordination of whole operations as a lead manager

Reports to

Responsibilities 1. Performs all major ICS command & staff

responsibilities unless the ICS functions are
delegated and assigned

2. Assess incident situation

3. Assignment of roles as operations chief, logistics

chief, Planning chief, Liaison chief, finance chief and
PIO

4. Brief command staff

5. Ensure planning meetings are conducted

6. Approve and authorize implementation of

incident action plan

7. Determine information needs and inform

command personnel of needs

8. Coordinate staff activity

9. Manage incident operations

10. Approve requests for additional resources and

requests for release of resources

11. Authorize release of information to news media

12. Ensure Incident Reports & forms are completed

and forwarded to appropriate agencies/center(s)
______________________________________________________________

DISASTER MANAGEMENT POSITION DESCRIPTION

Incident Commander
_________________________________________

Actions

Immediate
1. Initiate the Hospital Emergency Incident Command System by assuming
role of Emergency Incident Commander.

 Read this entire Job Action Sheet. Put on position identification

vest.
 Appoint all Section Chiefs and the positions; distribute the four
section packets which contain:
i. Job Action Sheets for each position
ii. Identification vest for each position
iii. Forms pertinent to Section & positions
2. Appoint Public Information Officer, Liaison Officer, and Safety and
Security Officer.
3. Receive status report and discuss an initial action plan with Section
Chiefs and Medical Director.
4. Evaluate the need for evacuation. Authorize a patient prioritization
assessment for the purposes of designating appropriate early discharge,
if additional beds needed.
5. Assure that contact and resource information has been established with
outside agencies through the Liaison Officer.
Intermediate
6. Authorize resources as needed or requested by Section Chiefs.
7. Designate routine briefings with Section Chiefs to receive status reports
and update the action plan regarding the continuance and termination of
the action plan.
8. Communicate status to local govt. bodies or the designee.
9. Consult with Section Chiefs on needs for staff, physician, and volunteer
responder food and shelter. Consider needs for dependents. Authorize
plan of action.
Extended
10. Approve media releases submitted by P.I.O.
11. Observe all staff, volunteers and patients for signs of stress and
inappropriate behavior.
12. Provide for staff rest periods and relief.
_____________________________________________________________________

DISASTER MANAGEMENT POSITION DESCRIPTION

Safety Officer
_________________________________________
Function To ensure the scene safety for team members, linked
departments

Reports to Incident Commander

Responsibilities 1. Ensure rotation of the exhausted team members in

all patient care areas.

2. Ensure and provide PPE to team members

3. Has authority to stop management if scene

becomes unsafe

______________________________________________________________
Actions

Immediate
1. Receive appointment from Emergency Incident Commander.
 Read this entire Job Action sheet and review organizational chart
 Put on position identification vest.
2. Obtain a briefing from Emergency Incident Commander.
3. Establish Security Command Post.
4. Remove unauthorized persons from restricted areas.
5. Establish ambulance entry and exit routes in cooperation with
Transportation unit Leader.
6. Secure the sensitive or strategic areas from unauthorized access.
Intermediate
7. Communicate with Safety Officer to secure and post no entry signs
around unsafe areas. Keep Safety and Security staff alert to identify and
report all hazards and unsafe conditions to the IC
8. Secure areas evacuated to and from, to limit unauthorized personnel
access.
9. Initiate contact with fire, police agencies through the Liaison Officer,
when necessary.
10. Advice the Emergency Incident Commander and Section Chiefs
immediately of any unsafe, hazardous or security related conditions.
11. Discuss with Public Information Officer to establish areas for media
personnel.
12. Inform Safety & Security staff to document all actions and observations.
13. Establish routine briefings with Safety & Security staff.
14. Observe all staff, volunteers and patients for signs of stress and
inappropriate behavior, rest periods and relief.
_____________________________________________________________________
DISASTER MANAGEMENT POSITION DESCRIPTION

Public Information Officer

_________________________________________
Function Communication with media

Reports to Incident Commander

Responsibilities 1. Gather information from all officers.

2. Establish single incident information center if

possible

3. Release news to media and post information in

command post and other appropriate locations

4. Provide Coordinating Base Hospital with

information regarding on-scene news information
and releases

5. Attend meetings to update information releases

6. Respond to special requests for information

______________________________________________________________
Actions

Immediate
1. Receive appointment from Emergency Incident Commander.
 Read this entire Job Action sheet and review organizational chart.
 Put on position identification vest.
2. Establish a Public Information area away from E.O.C. and patient care
activity.
Intermediate
3. Ensure that all news releases have the approval of the Emergency
Incident Commander.
4. Inform on-site media of the physical areas which they have access to
and those which are restricted. Coordinate with Safety and Security
Officer.
Extended
5. Obtain progress reports from Section Chiefs as appropriate.
6. Notify media about casualty status.
7. Observe all staff, volunteers and patients for signs of stress and
inappropriate behavior, rest periods and relief.
_____________________________________________________________________

DISASTER MANAGEMENT POSITION DESCRIPTION

Operations Chief
_________________________________________
Function Lead in-charge of all medical care in the hospital

Reports to Incident Commander

Responsibilities 1. Assigning medical care in-charge for ED, Surgery,

ICU, orthopedic, medical departments and Mobile
units

2. Assigning support branch in-charge for lab,

radiology and pharmacy.

3. Assigning nursing in-charge to ensure adequate

staffing in ED, OT and wards etc.

4. Coordination & communication with all the

departments to facilitate proper medical care to all
the patients.

5. Responsible for making the decision about

treatment including critical interventions with the
help of other team members

______________________________________________________________
Actions

Immediate
1. Receive appointment from Emergency Incident Commander. Obtain
packet containing Section's Job Action Sheets.
 Read this entire Job Action Sheet and review organizational chart
 Put on position identification vest.
 Obtain briefing from Emergency Incident Commander.
2. Appoint section leaders and transfer the corresponding Job Action
Sheets
3. Brief all Operations Section leaders on current situation and develop the
section's initial action plan. Designate time for next briefing.
4. Plan and project patient care needs.
Intermediate
5. Designate times for briefings and updates with all Operations Section
directors to develop/update section's action plan.
6. Ensure that the areas are adequately staffed and supplied.
7. Brief the Emergency Incident Commander routinely on the status of the
Operations Section.
Extended
8. Assure all communications, document all actions and decisions.
9. Observe all staff, volunteers and patients for signs of stress and
inappropriate behavior, rest periods and relief.
_____________________________________________________________________
DISASTER MANAGEMENT POSITION DESCRIPTION

Logistics Chief

Function Responsible for management of resources

Reports to Incident Commander

Responsibilities 1. Responsible for communication plan & equipment

management in all the areas

2. Assign Supply Branch Manager to meet all the

resource needs in all the areas

3. Ensure equipment list is prepared and advise on

current service and support capabilities

4. Prepare service and support elements of Action

Plan estimating further requirements

5. Recommend release of resources in conformity

with plan

6. Take care of transport, dietary, sanitation and water

resources in all areas
______________________________________________________________
Actions

Immediate
1. Receive appointment from the Emergency Incident Commander. Obtain
packet containing Section's Job Action Sheets, identification vests and
forms.
 Read this entire Job Action Sheet and review organizational chart
 Put on position identification vest.
 Obtain briefing from Emergency Incident Commander.
2. Appoint Logistics Section Branch Managers; distribute Job Action
Sheets and vests.
3. Brief unit leaders on current situation; outline action plan and designate
time for next briefing.
Intermediate
4. Obtain information and updates regularly from unit leaders and officers;
maintain current status of all areas
5. Communicate frequently with Emergency Incident Commander.
6. Obtain needed supplies with assistance of the Finance Section Chief,
Extended
7. Assure that all communications are copied to the Communications Unit
Leader.
8. Document actions and decisions on a continual basis.
9. Observe all staff, volunteers and patients for signs of stress and
inappropriate behavior, rest periods and relief.
_____________________________________________________________________

DISASTER MANAGEMENT POSITION DESCRIPTION

Liaison Chief
_________________________________________
Function Provide point of contact for assisting/cooperating
agency representatives

Reports to Incident Commander

Responsibilities 1 Obtain a briefing from the Incident Commander

2. Liaison with police, fire, hospital, etc

3. Respond to requests from incident personnel for

inter-organizational contacts
______________________________________________________________
Actions
Immediate
1. Receive appointment from Emergency Incident Commander.
 Read this entire Job Action Sheet and review organizational chart
 Put on position identification vest.
 Obtain briefing from Emergency Incident Commander.
2. Obtain information to provide the inter hospital emergency
communication network, upon request. The following information should
be gathered for relay:
 The number of "Immediate" and "Delayed" patients that can be
received and treated immediately (Patient Care Capacity).
 Any current or anticipated shortage of personnel, supplies, etc.
 Current condition of hospital structure and utilities (hospital's
overall status).
 Number of patients to be transferred to another hospital.
 Any resources which are requested by other facilities (i.e., staff,
equipment, supplies).
3. Keeping government Officers updated on changes and development of
hospital's response to incident.
Intermediate
4. Respond to requests and complaints from incident personnel regarding
inter organization problems.
5. Relay any special information obtained to appropriate personnel in the
receiving facility (i.e., information regarding any special emergency
conditions).
Extended
6. Supply casualty data to the appropriate authorities; prepare the following
minimum data:
 Number of casualties received and types of injuries treated
 Number hospitalized and number discharged to home or other
facilities
 Number dead
 Individual casualty data: name or physical description, sex, age,
address, seriousness of injury or condition
7. Observe all staff, volunteers and patients for signs of stress and
inappropriate behavior, rest periods and relief.
_____________________________________________________________________
DISASTER MANAGEMENT POSITION DESCRIPTION

Finance Chief
_________________________________________
Function Coordinate the fund release and ensure adequate
funds

Reports to Incident Commander

Responsibilities(1) Mobilize adequate funds to meet the needs when

demanded by the operations chief/incident
commander
(2) Organize and maintain records of the funds
released
______________________________________________________________
Actions

Immediate
1. Receive appointment from Emergency Incident Commander. Obtain
packet containing Section's Job Action Sheets.
 Put on position identification vest.
 Obtain briefing from Emergency Incident Commander.
 Appoint Unit Leader; distribute the corresponding Job Action
Sheets and vests.
2. Confer with Unit Leaders after meeting with Emergency Incident
Commander; develop a section action plan.
3. Ensure adequate documentation/recording personnel.
Intermediate
4. Obtain briefings and updates from Emergency Incident Commander as
appropriate.
5. Relate pertinent financial status reports to appropriate chiefs and unit
leaders.
Extended
6. Assure that all requests for personnel or supplies are given to the
Communications Unit Leader in a timely manner.
7. Observe all staff, volunteers and patients for signs of stress and
inappropriate behavior, rest periods and relief.
_____________________________________________________________________
DISASTER MANAGEMENT POSITION DESCRIPTION
Planning Chief

Function Responsible for management of human resources

Reports to Incident Commander

Responsibilities 1. Responsible for evacuation plan & management in

all the areas

2. Assign in-charge to meet all the human resource

needs in all the areas

3. Ensure doctors & nurses list is prepared and advise

on current service and support capabilities

4. Welfare of doctors, nurses and all human resources

in different areas
______________________________________________________________
Actions

Immediate
1. Receive appointment from Incident Commander. Obtain packet
containing Section's Job Action Sheets.
 Read this entire Job Action Sheet and review organizational chart
 Put on position identification vest.
 Obtain briefing from Incident Commander.
 Appoint Planning unit leaders: distribute the corresponding Job
Action Sheets and vests.
 Brief unit leaders after meeting with Incident Commander.
2. Ensure the formulation and documentation of an incident-specific, facility
Action Plan. Distribute copies to Incident Commander and all section
chiefs.
3. Call for Action Plan for scenarios as necessary.
4. Instruct Unit Leader and staff to document/update status reports from all
disaster section chiefs and unit leaders for use in decision making and
for reference in post-disaster evaluation and recovery assistance
applications.
Intermediate
5. Obtain briefings and updates as appropriate. Continue to update and
distribute the facility Action Plan.
Extended
6. Continue to receive projected activity reports from section chiefs and
Planning Section unit leaders at appropriate intervals.
7. Assure that all requests are routed/documented through the
Communications Unit Leader.
8. Observe all staff, volunteers and patients for signs of stress and
inappropriate behavior, rest periods and relief.