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GOVERNMENT OF PAKISTAN
CABINET SECRETARIAT
ESTABLISHMENT DIVISION
X -471717C

No. 7/6/2002-R-6 (Pt-II) Islamabad, the 11th January, 2017

OFFICE MEMORANDUM
Subject: - UP-GRADATION OF MINISTERIAL POSTS
The undersigned is directed to refer to the subject noted above and to say that
Ministries/Divisions of the Federal Government have sought different clarifications from
Establishment Division. The matter has been examined and it is decided that consolidated
reply shall be given to all. Therefore, the clarifications and the reply of this Division on same
are as under: -
CLARIFICATIONS REPLY
(i) The existing Assistant-In Charge (i) It is up to the administrative
have been granted BS-16 as one Ministry / Division to convert the
time dispensation and the posts are same post in to the post of
declared as dying cadre. After the Assistant in consultation with
retirement of existing Assistant in Finance Division.
Charge who have been granted
BS-16 the posts become vacant,
what will be the status/fate of these
posts?
(ii) Whether the facility of up- (ii) The uniform Recruitment Rules
gradation is applicable only to the of ministerial staff are applicable
employees of Ministries/Divisions to all Ministries/ Divisions/
or it is also applicable to Departments of the Federal
employees of Attached Government.
Departments/ Subordinate Offices.
(iii) Whether required training shall be (iii) Training is mandatory in the
a pre-requisite to the up-gradation event of promotion and initial
or otherwise. appointment. For initial
appointment after selection
before completion of probation
period and for promotion before
consideration for promotion
passing of prescribed training is
mandatory.

(iv) Will the officials on deputation (iv) The officials on deputation also
also be up-graded at their place of stand up-graded at their place of
present posting or they will be present posting.
repatriated to their parent
department for up-gradation.
(v) The post of Assistant/UDC/LDC (v) Project staff / contract employees
working on contract basis will also which have been appointed in the
be up-graded or otherwise? prescribed manner are also
entitled to the benefits of this up-
gradation, if it is not in conflict
with their terms of appointment.
 (vi) If a post has already been adverti-
sed in the newspapers without
mentioning requisite basic IT
training Course from NITB before
receipt of Establishment
Division's O.M. in question dated
10-8-2016. Whether recruitment
process may be completed in
accordance with the existing
Recruitment Rules or the post may
be re-advertised in the
newspapers?
(vii) Whether, up-gradation of ministerial (vii) Autonomous Bodies may adopt
staff is applicable on autonomous
bodies?
(viii) Whether the higher scale BS-16 (viii) Acting charge appointment is
may also be granted to existing
incumbents who are working
against the post of Assistant on
acting charge basis or otherwise.
(ix) Whether for grant of BS-16 to (ix) Establishment Division's d.o.
Assistant will be notified or office
order will be issued.
All Ministries/Divisions
Necessary corrigendum 01
advertisement may be issued.
the same decision in
accordance with their
respective Service Rules.
made to those officials who
otherwise are eligible for
promotion but do not possess
the required length of service
for promotion under Rule 8 B of
Civil Servants (Appointment,
Promotion & Transfer) Rules,
1973. Therefore, the incumbent
of the post of Assistant (BS-15)
working on acting charge basis
will be allowed grant of BS-16
in due time after regularization
to the post of Assistant (BS-15).
letter No. 1/1/73-ARC, dated
10-11-1973 provides notifying
of all appointments in BS-16
and above in the Gazette of
Pakistan. Establishment
Division vide its O.M. No.
1/13/96-R-6, dated 10-8-2016
has up-graded the post of
Assistant to BS-15 and grant of
BS-16 is allowed to existing
incumbents of the post. The
substantive pay scale of the post
of Assistant is BS-15 and BS-16
is only grant. Therefore, Office
Order may be issued.
(Tahir J. i hmed)
Sec s Officer
P 103655