ESTOCADO’S DORMITORY MANAGEMENT SYSYEM

ARJAY G. DUDO
ALYZA D. DOLORES
BSIT – 2C

SYSTEM ANALYSIS AND DESIGN I

PROF. MARK GIL CARITATIVO

CHAPTER I

1
 INTRODUCTION
Background of the Study
Technology is spreading its wing in almost every walks of human life activities. Now a
day it is better if every activity is done using new technology in order to fulfil the need of
human being, Organization, Enterprise etc. As today’s world there are many organizations a
nd eachorganizations needs to be preferable, computable and work on fastest way in order to
satisfy users interest etc. i.e. they should have facilitate their activities in computerized way.
Any developing countries are in a good position to exploit the opportunity of technology
revolution and advance human development. The information and communication technology
provide new resource materials for expanding communication
In fact the second half of 20th century has wittiness the global phenomena of an
information explosion. The development in communication technology has made it possible
for millions of people to have fast access to vast information presented in several forms. Today
computer and other electronic device increasingly communicate and interact directly with
other devices over a variety of network such as internet. The internet provides individuals and
small business centers for the ability to communicate inexpensively.
Hence, developing the system using technology has a tremendous effect for
organizations and offices; which is in our case the Estocado’s dormitory management system
currently, the system is manual based; due to this the Students and Administrator faces
problems because of this, we are initiating to develop our project on dormitory system in order
to minimize the problem by using computerized system.

Objective of the Study

2
General Objectives

The main objective of this project is to develop an automated Dormitory Management

System that will change the actual manual processing into a computerized environment.

Specific Objectives

1. Developing user friendly interface.

2. To keep the overall records associated with the dormitory and student
information in a permanent database.
3. To minimize the work load of the Owner.
4. To assign the dorm to the Students without any fault.

Scope and Limitation of the Study

3
 Since dormitory management performs its basic tasks manually the scope of this
project is to develop and implement an automated based dormitory management system
which will avoid the problems associated with the manual processing. The proposed system
includes. Assign the dorm accordingly, the owner must distribute every room for the students,
Enable Students view their dormitory information easily and quickly, Generate report every
monthly due, Manage dormitory related information, it’s difficult to know students information
and give clearance while they are living the dormitory. Failure of electric power and network
connection

It determines the potential of the existing system, it used to determine /finds out the
problem of the existing system. To determine all goals of the new system, it finds all possible
solutions of the problems of the existing system.

The system to be developed will provide accurate, active, secured service and
decreases labour
of workers and also it is not limited to particular groups or body. And also it is platform
independent i.e. it run’s in all operating system.

The system to be developed by using technically system development techniques such

as PHP, JavaScript, CSS, and MsSQL database without any problems and the group
members have enough capability to develop the project.

Chapter II
METHODOLOGY

4
 This Chapter represents the project development description. Materials headed and
method to be used by the researchers for the conduct of the study entitled “ESTOCADO’S
DORMITORY MANAGEMENT SYSTEM”

Project Development Description

Materials
The following materials will used in the development of the study.
Table 1. Hardware Requirements

Description Specification
1.Laptop (HP ENVY 15 Microprocessor – (Intel(R) Core(TM) i7-4712HQ CPU @
Notebook PC) 2.30GHz)
RAM – 8GB Micron Technology 1600MHz
HDD – 1TB
2.Printer Epson

3.Smartphone Apple 4s

4.Flashdrive Kingston 16GB

Table 2. Software Requirements

Description Specification
1.Programming Visual Basic .NET
Languages MS SQL (Back End)

2.Laptop OS Windows 10 Home Single Language 64-bit

3.Web Browser Google Chrome

Table 3: Budgetary Requirements

Quantity Description Unit Price Amount
1 Laptop 60,000 60,000

5
 1 Printer 10,000 10,000
1 Visual Basic .NET 3,500 3,500
1 Windows 10 2,000 2,000
1 MS SQL (Open -- --
Source)
1 Smartphone 5,000 5,000
1 Flash drive 2,500 2,500
1 Google Chrome -- --
(Open Source
Total 83,000
10% 8,300
Grand Total
91,300

Gantt chart

Sprint
1
7
Figure 2. Gantt chart

Shows the time frame in planning, designing, and building, testing and

reviewing each of the elaborated sprints that are necessary for the “ESTOCADO’S

DORMITORY MANAGEMENT SYSTEM.”

8
Context Diagram

9
PHYSICAL DATA FLOW

10
LOGICA DATA FLOW

11
A. Agile Methodology of the Study
Agile methodology is a software development methodology to build a software
incrementally using short iterations of 1 to 4 weeks so that the development
process is aligned with changing business needs

o In the first sprint the researchers identified, recognized and defined the

important things to consider in creating a system. The researcher will develop

the project title, will identify the objectives, scope of the project. The researcher

will make the time frame for the duration of the project to be done. They will

also make a budgetary requirement for their project. They will also conduct an

interview to the respondent to gather information towards the project.

o In the second sprint the researcher will formulate the flow of the system based

on the analysis on the previous stage. They will use several tools necessary for

their developing including the system, the context diagram, data flow and its

files structure.

o In the third sprint the researcher select the programming language to be used

for coding the actual flow of the system formulated in the previous stage. In this

case, VB.NET (Visual Basic. NET) would be selected as programming

12
 language for developing the existing manual operating which manual operation

in Dormitory Management System.

o In the fourth sprint the researcher will test and review if the system meets all

the necessary requirements or reach the expected output of the Student. In this

case, the researcher will test the entire system flow necessary to test the

software for bugs or performance issues with the context of an agile workflow.

o In the fifth sprint the researcher will implement the system “ Dormitory

Management System” with the identified training for the system user as follows:

- How to enter data

- How to access the system

- How to process data

The output would be the variation on the Dormitory Management System of

Estocado’s residence. To the existing manual operation which the manual

operation in dormitory system of Estocado’s residence.

13
Data Structure
Database name: Inventory Management System:

Owner
ownersid int PK 1
ownersname varchar Wilma
ownerspass varchar ********
contactnum int 09192039480

Student
oid int PK 35 47 29
studentid
fname int
varchar PK 101Mae
Eilene 102
Richel 103
Cardo
fname
lname varchar Cardo
Almencion Noah
Toledo Victor
Dalisay
lname
mname varchar
varchar Dalisay
M Arc
P Magtangol
G
mname
username varchar
varchar A
admin P
admin G
admin
age int 20 21 19
roomid varchar FK 131/A 132/B 125/B
session varchar 2018/2019 2017/2019 2016/2019

Room
roomid int PK 131/A 132/B 125/B
roomtype varchar 2 beds 4 beds 1 bed
studentammo varchar 2 4 1
unt
status varchar full empty full

Payment
payementid int PK 123.763.2387 168.236.6723 123.162.1367
paidammount varchar 500 300 100
date varchar 03.09.19 01.23.19 12.03.18
receipt varchar Str.docx Str1.docx Str2.docx

14
 ENTITY RELATIONSHIP DIAGRAM

Student
Owner

ownerid PK studentid
PK
 fname
ownersid eqname
lname lname
ownersname equnit
ownerspass mname
date
contactnum has age
 qty
roomid
1:1 session
1:1 has
1:1


1.1
Room 1.1

has PK roomid


FK roomtype
studentamm
ount
` status

1.1

Payement

PK payementid
has 
paidammou
nt 1.1
date

receipt

15