Republic of the Philippines

Department of Education
National Capital Region
Division of Pasig City
School District II (Pasig II)
KALAWAAN ELEMENTARY SCHOOL

REQUEST FOR QUOTATION (RFQ) for Goods

Date:
Quotation No.:
Mode of Procurement: SHOPPING

To all Eligible Suppliers:

I. Please quote your lowest price inclusive of VAT on the item(s) listed below, subject to the Terms
and Conditions of this RFQ. Submit or send your quotation(s), duly signed by you or your
representative, inside an / a sealed envelope to the Bids and Awards Committee or its
Secretariat not later than _________________ at KALAWAAN ELEMENTARY SCHOOL /
P. VISITACION ST., KALAWAAN PASIG CITY care of MARIELLA LUZ S. PAPA, BAC
Secretariat. Please write the Quotation No. _________, your business name and contact no.
in front of your envelope. Quotation that exceeds the approved budget for the contract (ABC)
[per item/per lot] shall be rejected. Evaluation and award shall be on a [per item/per lot]
basis. For more information, please call us at Telephone No.: 641-1068 care of MARIELLA
LUZ S. PAPA, BAC Secretariat. Prospective supplier shall be responsible to verify
herein items from KALAWAAN ELEMENTARY SCHOOL, c/o MARIELLA LUZ S. PAPA, BAC
Secretariat at Telephone No. 641-1068.

MANUEL C. VILLAGRACIA
BAC Chairperson
II.

Approved Bidder’s
Item/ Quantity and Bidder’s
Item & Description/ Budget for Offer: Brand
Lot Unit of TOTAL PRICE
Technical Specification Contract (ABC) and Model
No. Measure in PhP
in PhP No.

TOTAL ₱
Delivery Period: 7 calendar days from Supplier’s receipt of Purchase Order (PO).
Delivered to: KALAWAAN ELEMENTARY SCHOOL / P. VISITACION ST., KALAWAAN PASIG
CITY

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 This is to submit our price quotations as indicated above subject to the terms and
conditions of this RFQ.

Service Provider’s Name: TIN:

Address:
Telephone No.: Fax No.: E-mail Add:
Service Provider’s
Authorized
Representative’s Date:
Signature
over Printed Name:

III. Terms and Conditions

A. Submission of Requirements
1) Sealed quotations and other requirements stated below shall be submitted or
sent by the bidder/supplier to the Bids and Awards Committee (BAC) or its Secretariat
on or before the deadline for submission quotation(s) and at the address stated in this
RFQ, as follows:

a) Duly signed and accomplished Request for Quotation (prices quoted in Philippine
currency);
b) Original Brochures of the items offered showing its performance characteristics or
certifications, if applicable; and
c) Choose in the following documents:
*Note: Refer to Appendix A (Documentary Requirements) of Annex H of the 2016
Revised IRR of RA 9184.
Example:
Shopping:
1. Valid Mayor’s/Business Permit
2. PhilGEPS Registration Number
Small Value Procurement:
1. Valid Mayor’s/Business Permit
2. PhilGEPS Registration Number
3. Income/Business Tax Return for approved budget (ABC) above P500,000.00
4. Omnibus Sworn Statement for approved budget (ABC) above P50,000.00
5. PCAB License (for procurement of infrastructure project)
6. Professional License/Curriculum Vitae (for procurement of consulting
services)

Bidder’s/supplier’s failure to submit or send any of the above-stated documents on or

before the deadline stated in this RFQ shall be ground for disqualification of the
bidder/supplier and its/his/her/their quotation(s).

The supplier shall provide its PhilGEPS Registration Number to the Bids and Awards
Committee as a condition of award.

B. Evaluation of Quotations
Quotations shall be compared and evaluated on the basis of the following criteria:
1. Completeness of quotations
2. Compliance with procuring entity’s technical specifications and requirements
3. Bidders’/suppliers’ price quotations

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 In case of two or more bidders are determined to have submitted the Lowest Calculated
Quotation/Lowest Calculated and Responsive Quotation, the Procuring Entity shall adopt
and employ “draw lots” as the tie-breaking method to finally determine the single winning
provider in accordance with GPPB Circular 06-2005.

C. Award
Bidder(s)/supplier(s) who submitted the lowest calculated and responsive quotation(s)
shall be awarded the PO after evaluation of quotations by the BAC. Evaluation of
quotations and award shall be made on a [per item/per lot] basis.

D. Delivery
1. Delivery of Goods shall be made within [7 calendar days] from date of receipt of PO by
the bidder/supplier.

2. Goods shall be delivered to KALAWAAN ELEMENTARY SCHOOL / P. VISITACION ST.,

KALAWAAN PASIG CITY herein defined as Project Site, costs to the account of supplier.
Risk and title shall pass from the bidder/supplier to the procuring entity upon inspection
and final acceptance of the Goods at Project Site.
3. Upon delivery of the Goods to the Project Site, the bidder/supplier shall notify the
procuring entity and present the following documents to the Purchaser:
i. Original and 4 copies of the Supplier’s Invoice showing the Goods description,
quantity, unit price, and total price.
ii. Original and 4 copies of Delivery Receipts
iii. Approved Purchaser Order
iv. Warranty Certificate, if applicable

For the purpose of delivery, procuring entity’s representative(s) at the Project Site is/are
MARIELLA LUZ S. PAPA, BAC Secretariat.

E. Instructions
1. Bidder/supplier shall be responsible for the source(s) of its Goods, and shall make the
deliveries in accordance with the schedule, and specifications of the PO. Failure of the
bidder/supplier to comply with this provision shall be ground for cancellation of the PO
issued to the bidder/supplier.

2. Bidder/supplier who accepted a purchase order but failed without justifiable cause to
deliver the required Goods within the time called for in the purchase order shall be
disqualified from participating in the Department of Education (Deped) or any of Deped
units’ future procurement activities. This is without prejudice to the imposition of other
sanctions prescribed under R.A. 9184 and its IRR against the bidder/supplier.

The term “without justifiable cause” refers to force majeure, and/or extraordinary
circumstances defined in the Civil Code of the Philippines.

3. To avoid delay in the delivery of the procuring entity’s requirements, all defaulting
bidders/suppliers shall be precluded from delivering substitute item(s); however,
substitute item(s) with obvious higher technical specifications may be allowed by the
procuring entity.

4. Rejected deliveries shall be construed as non-delivery, and shall be replaced by the

bidder/supplier subject to liquidated damages for delayed deliveries. The rejected
delivery or deliveries shall be replaced by the supplier within 7 calendar days from
supplier’s receipt of notice from the procuring entity. Rejected delivery or deliveries shall
not be paid unless replaced by the bidder/supplier.

5. All duties, revenue charges, excise and other taxes shall be paid by the supplier.

6. As a pre-condition to payment, Importation Documents specifically showing the

conditions and serial numbers of the imported equipment purchased shall be submitted
by the bidder/supplier to the procuring entity, if applicable.

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 7. All transactions are subject to withholding of credible Value Added Tax and/or Expanded
Value Added Tax per revenue regulation(s) of the Bureau of Internal Revenue.

F. Packing
The bidder/supplier shall provide such packing of the Goods appropriate to prevent their
damage or deterioration during transit to the Project Site. Goods shall be packed in boxes
with label identifying content and quantity per box, and other applicable packaging
symbols with the name of the procuring entity.

G. Inspection
1. All deliveries done by bidder/supplier shall be subjected to inspection and acceptance by
the procuring entity’s inspection team and the end-user. All costs of the necessary tests
undertaken or caused to be undertaken by the procuring entity on the Goods shall be
paid by the bidder/supplier. In addition to such inspection, pre-delivery inspection(s) will
be conducted at the option of the procuring entity or its authorized representatives. In
case Goods offered failed to pass the pre-delivery inspection(s) or the inspection at
Project Site, the supplier shall replace the Goods, otherwise, the procuring entity shall
cancel the PO.

2. For the purpose of this condition, procuring entity’s representative at Project Site is/are
[insert name(s) and designation(s) of procuring entity’s authorized representative(s)].

H. Liquidated Damages (LD) [Mandatory provision for all RFQ and Purchase Orders issued
by government units]

When the bidder/supplier fails to satisfactorily deliver the goods within the specified
delivery schedule, inclusive of duly granted time extensions, if any, the bidder/supplier
shall be liable for damages for the delay and shall pay the procuring entity liquidated
damages, not by way of penalty, an amount equal to one-tenth (1/10) of one percent
(1%) of the cost of the delayed goods scheduled for delivery for every day of delay until
such goods are finally delivered and accepted by the procuring entity concerned.

The LD shall be deducted by the procuring entity from payment(s) or monies due to the
bidder/supplier. Once the amount of the LD reaches 10% of the amount of the PO, the
procuring entity may rescind the PO without prejudice to other courses of action and
remedies open to the procuring entity.

I. Warranty

Bidder’s/supplier’s warranty shall be for a period of three (3) months for expendable
supplies and materials, and one (1) year in case of non-expendable supplies, materials or
equipment reckoned from date of acceptance of the Goods at the required delivery site.

In case the bidder/supplier fails to comply with its obligation under this warranty, the
procuring entity may exercise its option to blacklist the contractor in accordance with the
provisions of RA 9184 and its revised IRR.

To signify said warranty, the bidder/supplier shall issue a Warranty Certificate in favor of
the procuring entity as a condition for payment of the contract price.

J. Payment
One hundred percent (100%) of the Contract Price (or progress payment per
delivery) shall be paid to the bidder/supplier, in accordance with government accounting
and auditing written rules and regulations, after acceptance of the Goods at the required
delivery site and submission of the documents provided under D. Delivery.

K. Reservation Clause
The procuring entity reserves the right to reject any and all quotations, not award the
purchase order or annul the bidding process under the following situations without thereby
incurring any liability to the affected parties or bidders:

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 a) If there is prima facie evidence of collusion between appropriate public officers or
employees of the procuring entity, or between the BAC and any of the bidders, or if
the collusion is between or among the bidders themselves, or between a bidder and a
third party, including any act which restricts, suppresses or nullifies or tends to
restrict, suppress or nullify competition;

b) If the BAC is found to have failed in following the prescribed bidding procedures; or

c) For any justifiable and reasonable ground where the award of the contract will not
redound to the benefit of the GOP, as follows:

(i) if the physical and economic conditions have significantly changed so as to render
the project no longer economically, financially, or technically feasible, as
determined by the Head of the Procuring Entity;

(ii) if the project is no longer necessary as determined by the Head of the Procuring
Entity; and

(iii) if the source of funds for the project has been withheld or reduced through no
fault of the procuring entity.

L. Bidder’s binding commitment to the procuring entity

After having carefully read and accepted your Request for Quotation (RFQ) and its Terms
and Conditions, I/We submit herein price quotation(s) for the item(s) in this RFQ. The
quotation(s) shall be binding upon me/us for thirty (30) calendar days reckoned from
last day of submission indicated in this RFQ. The corresponding Award or Purchase Order
shall be accepted by me/us at any time before expiration of this period.

I/We confirm that the prices quoted in this RFQ are fixed and firm for the duration of the
validity period and will not be subject to upward revision or variation.

We confirm that we are eligible to participate in government public procurements having

been issued valid business permit, license, and/or registration by the government and/or
its instrumentalities.

My/our authorized signature on page one (1) of this RFQ binds me/us to this document of
the procuring entity.

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