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SAP Data Archiving By Gayatri Narendra Patil, Infosys Introduction Data Archiving
Marc Espley

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SAP Data Archiving By Gayatri Narendra Patil, Infosys Introduction Data Archiving
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Fig.10. Exit Routine Assignment Generation.

Archive Programs
The below mentioned Program in the SAP System should be assigned to the Archiving
Objects.
1.

Preprocessing(Optional)
This program prepares the data for archiving marking the data by setting the deletion
indicator to
‘X’, but it does not
delete any data from the database. Preprocessing Programs operates on the database and
no Archive files arerequired. Preprocessing Programs are scheduled manually and run in
Archive Administration (tCode: SARA).2.

Write
This program creates a new archive file and writes the data in them. At this point, No data
is been deleted from thedatabase. The Write programs can be executed in two processing
modes.a.

Test Mode.b.

Production
Mode.In the Test Mode, No archive files will be created whereas in Production Mode, Archi
ve files will becreated.3.

Delete
This program reads the data from the archived files and deletes the data from the
database. The delete programs canbe executed in two processing modes.a.
Test Mode.b.

Production Mode.In the Test Mode, the log after the execution shows the entries of the data
going to be deleted from the database whereasin the production Mode it shows the
statistics of the deleted data from the database.4.

Postprocessing(Optional)
This program also operates on the Database and does not require any Archive files. This is
final program and can beexecuted asynchronously with the delete program.
If the data from the database id not deleted by the delete programs, it can be deleted by the
Post processingPrograms. It is also used for different functions like updating the statistical
data, deleting the log data log that is nolonger required, etc.5.

Reload Programs(Optional)
This program is used to reload the archived data from the external storage system back
into respective SAPDatabase tables. It is not available for all the archiving objects.
6.

Index Programs(Optional)
This program builds or deletes an index that allows individual access.
Check Archivability
Checking the Archivabilty of the business objects precedes the actual archiving process.
This should ensure that the datais not archived, if some other application still needs it. The
business objects are considered to be archivable if it:1.

Is Completed.2.
Has reached the desired residence time.3.

Does not serve as basis for other Business Objects.It is also recommend not be archive
Master Data but the Transaction Data.
Residence Time:
is the minimum length of time that data must spend in the database before it meets the
archivabilitycriteria.
Retention Time:
is the entire time that data spends in the database before it is archived.
Setting up the connection between the SAP R/3 database and the External Storage
systemMaintain the Content Repository(tCode OAC0)
The content repository is maintained for every archiving object. Below is the content
Repository Maintained forMM_EKKO.To retrieve the content repository details, double
click on content repository. Details are as below.
Maintain the Document Type (TCode OAC2)
The document type is maintained by transaction OAC2. Every Archiving object is associated
with the document typewhich is in turn linked to document class. The document class
identifies archive format for document in Content server.
Linking the content repository to Document type (tCode OAC3)
In transaction
OAC3
, the content Repository will be linked to Document Type.
Maintain the Logical Filename(tCode FILE)
Logical filename should be assigned to every Archiving object. Archive files are stored in
the file system under a physicalpath and file name that is derived from a user-definable
logical path or file name. Steps to Configure the Logical Filenameis as below.1.

Choose ‘ARCHIVE_GLOBAL_PATH’ and double click on sub

-
folder ‘Assignment of Physical path to Logical Path’ on the
Left Side.2.

Double click on Windows NT.

3.

Double click on ‘Definition of Variables’ on Left Side.

4.

In the definition of variables, you can see the value ‘FILENAME’ in the physical file path
represents filename
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