9th August 2018

Dear Applicant

This letter is in reference to your application for funding from the Skills Development Facility/Private Sector
Foundation Uganda (SDF/PSFU) under Window 4.

On behalf of the Skills Development Facility (SDF), our team will be carrying out Due Diligence and In-depth Capacity
Assessment exercises over the next month. Your application has been progressed to this important stage and it is
imperative that you prepare for a site visit by our Due Diligence team by following the instructions below.

We would like to visit you at the site where the proposed project will take place. The location of the proposed
project may be at your own premises, a partnering institution, assessment centre or worksite. Please confirm that
the location stated below is correct:

Address of site to be visited: Kyelima Hardware Building, Ground Floor, West Wing, Zana,
Entebbe Road

Date and time of visit: Monday 20th August – 2.30 pm

Members of the Due Diligence team will need to speak with specific people associated with this application. Kindly
note that Simon Peter Nangabo will meet with the Management, Training/Assessment personnel, while Mary Jo
Kakinda will meet with the Finance Management team. Our Senior Consultant, Sarah Nalumansi, may also be in
attendance. Representatives for your application MUST be available to answer questions and provide documents as
requested at the site visit. Failure to provide the requested documents or information is likely to mean that your
application for funding will not be progressed to the next stage.

Please notify us immediately if you do not wish to continue with the site visit or want to withdraw your application.

Attached is the list of documents you are required to scan and email to us prior to the Site Visit and not later than
Wednesday 15th August 2018.

We look forward to hearing from you.

Yours sincerely,

Lisa Giammarco
Team Leader
Due Diligence and Technical Evaluation Team

SUSTAINABLE SKILLS LTD ABN 69 107 835 807

Tower 1, Level 1, 475-495 Victoria Avenue Chatswood NSW 2067, Australia
PO Box 1256 Chatswood NSW 2057, Australia
P +61 (02) 9324 8600 | F +61 (02) 9324 8699 | E info@sustainableskills.org
W www.sustainableskills.org
WINDOW 4: DOCUMENTS REQUIRED
Please forward the following documents to the email addresses below if they are currently not
included in your application. The Due Diligence team may also recommend that you improve on
documents included in your application if they do not meet the required standard or completeness.

1. DUE DILIGENCE

1a: Checklist for documents to email to Mary Jo Kakinda whose Email address is mjkakinda@gmail.com

Provide copies of the following documents: Check

Latest Audit Report (if a privately-funded applicant)
Financial records including taxation and NSSF records
Any MOUs or Letters of Agreement with partners that are critical to this application
(e.g. Assessment Centre/Institution or Certifying body)
If the company has engaged with other Donors in the past, send brief information
on activities funded and contracts or MoUs from these engagements

1b: Have the following documents ready for Inspection by Mary Jo Kakinda during the Site Visit

Have the following documents ready for inspection: Check

Original Company registration certificate
Bank transactions: bank statements to prove that your company will be able to
make a contribution towards the training
Accountant’s Certificates and letter of appointment

2. CAPACITY ASSESSMENT:

2a: Documents to email to Simon Peter Nangabo: whose Email address is nangabosp@yahoo.co.uk

Provide copies of the following documents: Check

Evidence of demand for skills assessment or certification outlined in application
Summary of how you will source your candidates for assessment or certification
Detailed project budget (no lump sums) and itemised costs for all funded items
Detailed workplan indicating all project activities and personnel involved
A list of training/assessment materials/equipment/tools etc
If relevant, a profile of Certifying body and all associated costs for candidates
Profiles of proposed training/assessment institutions and CVs of
assessors/instructors
Documents of Accreditation for proposed training/assessment institutions
Photos/images of assessment facility and/or authentic environment,
equipment/machinery etc.
Company policies (health and safety, environmental, staff regulations)
ToT Certificates for identified trainers, IMS
List of trained assessors and proof of training, proof of test materials, list of
equipment for testing

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Correspondences with industrial association/s providing collaboration
Sustainability plan for the relevant activities and proof of accommodation of
disadvantaged groups in the activities
CVs for trainees and methods used to identify them and the disadvantaged groups
for certification. List of trainers and facilities for pre-certification training (if
required) for selected trainees
Sustainability plan for the certification activities and future collaboration with
industry
List of skills or competences proposed by applicant to be assessed at the outlined
Centre
Outline of social and environmental risk and mitigation measures throughout the
program cycle.

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Summary List Page 1 of 1 ……………………..
Team Leader