Working with Data`

Unit I
 Copy Worksheet: Open a new excel sheet and type any data, as sample data in
the screenshot.
 Step 1: Right Click the Sheet Name and select the Move or Copy option.
 Step 2: Now you'll see the Move or Copy dialog with select Worksheet
option as selected from the general tab. Click the Ok button
 Select Create a Copy Checkbox to create a copy of the current sheet and
Before sheet option as (move to end) so that new sheet gets created at the end.
 Press the Ok Button.

By: Shruti Nigam, Faculty, Sunstone Eduversity 10/11/2019

 Hiding Worksheet:Step: Right Click
the Sheet Name and select the Hide
option. Sheet will get hidden.
 Unhiding Worksheet: Step 1: Right
Click on any Sheet Name and select
the Unhide... option.
 Delete Worksheet: Step: Right Click
the Sheet Name and select the
Delete option. Sheet will get deleted if
it is empty, otherwise you'll see a
confirmation message.
 Protect Sheet: Right Click the Sheet
Name and select the Protect Sheet
option.

By: Shruti Nigam, Faculty, Sunstone Eduversity 10/11/2019

 Data Types

 On the work sheet a thick Rectangular box represents currently selected or “active
cell.”
 Name box indicates, what cell you are in.(active cell)
 Formula bar indicates the contents of the cell selected, if you have created a formula, the formula will
appear in this space.

By: Shruti Nigam, Faculty, Sunstone Eduversity 10/11/2019

Data Entering

 To highlight a series of cells

click and drag the mouse over
the desired area.
 To move a highlighted area,
click on the border of the box
and drag the box to the
desired location.
 You can sort data
(alphabetically, numerically, etc).
By highlighting cells then
pressing the sort shortcut key.

By: Shruti Nigam, Faculty, Sunstone Eduversity 10/11/2019

 Select with Mouse: Drag the mouse over the data you want to select. It
will get highlighted as shown below:

• Select with Special

• If you want to select specific region, select any cell in
that region. Pressing F5 will show the below dialogue
box.

By: Shruti Nigam, Faculty, Sunstone Eduversity 10/11/2019

 Autofill Options
 If the first few characters that you type in a cell match an existing entry in that column, Excel
automatically enters the remaining characters for you. Excel automatically
completes only those entries that contain text
or a combination of text and numbers. Entries
that contain only numbers, dates, or times are
not automatically completed.
After Excel completes what you started typing
, do one of the following:
 To accept a proposed entry, press Enter.
 The completed entry exactly matches the
pattern of uppercase and lowercase letters
of the existing entry.
 To replace the automatically entered
characters, continue typing.
 To delete the automatically entered characters, press Backspace.
NOTE:
 Excel completes an entry only when the cursor is at the end of the current cell contents.
 Excel bases the list of potential AutoComplete entries on the column that contains the active
cell. Entries that are repeated within a row are not automatically completed.

By: Shruti Nigam, Faculty, Sunstone Eduversity 10/11/2019

 Turn automatic completion of cell values on or off
 If you don't want Excel to automatically complete
cell values, you can turn off this feature.
 Click the File tab, and then click Options.
 Click Advanced, and then under Editing options,
select or clear the Enable AutoComplete for cell values
check box to turn automatic completion of cell values
on or off.
 Fill data into adjacent cells by using the fill handle
 To quickly fill in several types of data series, you can select cells and drag the fill
handle . To use the fill handle, you select the cells that you want to use as a basis
for filling additional cells, and then drag the fill handle across or down the cells that
you want to fill.
 By default, the fill handle is displayed, but you can hide it, or show it if it's hidden.
 After you drag the fill handle, the Auto Fill Options button is displayed. If you
don't want to display the Auto Fill Options button every time that you drag the
fill handle, you can turn it off. Likewise, if the Auto Fill Options button does not
appear when you drag the fill handle, you might want to turn it on.

By: Shruti Nigam, Faculty, Sunstone Eduversity 10/11/2019

 Drag the fill handle to fill data into adjacent cells
 Select the cells that contain the data that you want to fill into adjacent cells.
 Drag the fill handle across the cells that you want to fill.
 To change how you want to fill the selection, click Auto Fill Options , and then
click the option that you want.
 For example, you can choose to fill just cell formats by clicking Fill Formatting
Only, or you can choose to fill just the contents of a cell by clicking Fill Without
Formatting.

 On the Home tab, in the Editing group, click Fill, and then
click Down, Right, Up, or Left.
 Keyboard shortcut To quickly fill a cell with the contents of an adjacent cell,
you can press Ctrl+D to fill.

By: Shruti Nigam, Faculty, Sunstone Eduversity 10/11/2019

Delete Data
 Delete with Mouse: Select the data you want to delete. Right Click on
the sheet. Select the delete option, to delete the data.
 Delete with Delete Key: Select the data you want to delete. Press on
the Delete Button from the Keyboard to delete the data.
 Selective Delete for Rows: Select the rows, which you want to delete
with Mouse click + Control Key. Then right click to show the various
options. Select the Delete option to delete the selected rows.

By: Shruti Nigam, Faculty, Sunstone Eduversity 10/11/2019

Copy Paste Data
 Copy Paste
 To copy and paste, just select the cells you want to copy. Choose copy option
after right click or press Control + C.
 Select the cell where you need to paste this copied content. Right click and select
paste option or press Control + V.
 In this case, MS Excel will copy everything such as values, formulas, Formats,
Comments and validation. MS Excel will overwrite the content with paste. If you
want to undo this, press Ctrl + Z from the keyboard.

By: Shruti Nigam, Faculty, Sunstone Eduversity 10/11/2019

Special Symbols

 Go to Insert » Symbols » Symbol to view available symbols.You can see many

symbols available there like Pi, alpha, beta, etc.
 Select the symbol you want to add and click insert to use the symbol.

By: Shruti Nigam, Faculty, Sunstone Eduversity 10/11/2019