No. HUDCO/ARO/Travels File/116/2019/ Date : 05.12.

2019

To

Sub. : Empanelment of Travel Agency for Air ticket booking for

HUDCO, Ahmedabad Regional Office - reg.

Dear Sir,

Housing & Urban Development Corporation Limited (HUDCO) is a fully

owned Government of India Enterprise under the administrative control of
Ministry of Housing & Urban Affairs, Govt. of India.

HUDCO would like to empanel Travel Agency, who can provide excellent
services for booking of Air tickets for our official requirement. The terms
and conditions for inviting Bid for empanelment are as follows:-

1. The firm should have an experience of at least three years.

2. Bid may be sent by post or deposited in Tender Box available at

reception in HUDCO Ahmedabad Regional Office.

3. Bid should be Submited in three sealed covers containing EMD,

Technical and Financial Bid and finally placed in one sealed cover
superscribing on top “Offer for Empanelment of Travel Agency
for Air ticket booking for HUDCO, Ahmedabad Regional Office”
with the name and full address of your organization should be sent
to:

The Regional Chief,

HUDCO, Ahmedabad Regional Office
HUDCO Bhawan, 2nd Floor, Ishwar Bhuvan Road,
Navrangpura,
Ahmedabad – 380 009

Bid should be completed in all respects and should reach latest by

3.00 p.m. on or before 19.12.2019. Incomplete Bids received later than
the stipulated date and time shall be summarily rejected. HUDCO shall
not be responsible for postal delay. The technical bid (Annexure 1)
shall be opened on 19.12.2019 at 03.30 pm. The bid shall be first
assessed technically and the financial bid (Annexure 2) of only those
Bid which are technically qualified alongwith submission of EMD of
required amount of Rs.1000/- will be opened.

4. Bids should be completed in all respects and should fulfill all

requirements or else it is liable to be rejected without assigning
any reasons & any communication. In addition, the bidder will be
disqualified, if at any point it is found that information provided
by bidder is incorrect. The decision of Regional Chief, HUDCO shall
be final in this respect.
5. All taxes and levies should be clearly mentioned. No extra cost will be
paid, if any.

6. Bidder, before submitting Bids, should clearly understand HUDCO’s

requirement. It may be noted that in case, any information/clarification
is required, he/she may visit HUDCO office during working days
(Monday to Friday between 9:30 a.m. to 6:00 p.m.).

7. The bidder should be ready to provide its services beyond office

hours also.

8. Agency should have its office in the Ahmedabad, Gujarat.

9. HUDCO reserves the right to accept or reject any or all the Bids without
assigning any reason.

10. The period of contract shall be for one year from the date of acceptance
of terms and conditions and execution of contract agreement with an
option of extension for one more year which will be decided by HUDCO
at the end of first year.

11. Any modification in the offer after the opening date will not be
considered.

12. EMD OF Rs. 1000/- in the form of DD should be drawn in favour of

HUDCO, payable at Ahmedabad.

13. In case of bidders who are registered with MSME, no EMD shall be
payable and any other relaxations, as may be announced by the Govt.
from time to time, shall be applicable to them subject to full compliance
of other terms and conditions of the tender and contract. The bidder
will have to submit the copy of registration (with MSME),
certificate/document along with Technical Bid.

14. EMD of successful bidder shall be retained as Security Deposit and

shall be refunded after completion of contract period.

15. Agency whose services were terminated by HUDCO, Ahmedabad

Regional Office are not eligible for submission of bids for empanelment.

16. All matters of dispute arising out of this shall be subject to courts of
Ahmedabad Jurisdiction only.

17. In case of tie in service charges amount quoted, the agency having more
years of experience shall be considered for empanelment.

Thanking you,

Yours faithfully,

(Vimal Kumar Sharma)

Assistant General Manager (Project)
 Annexure - 1

PROFORMA FOR TECHNICAL BID

( To be submitted in separate sealed envelope )
1 Name of the Firm with complete address
(with telephone numbers)

2 No of years in existence
(Minimum existence should be 3 years. Copy
of registration certificate (establishment
Certificate) issued by Municipal Corporation /
Local body from registered date.
3 Agency Category
Micro Unit as per MSME / Small Unit as per
MSME / Medium Unit as per MSME /
Ancillary Unit / Project affected person of this
company / SSI / Others
4 Is Agency approved by IATA ?
If Yes, Reg. No.
5 Turnover for the last three years (Rs in
Lakhs)
6 Employees deployed for Booking
a) International
b) Domestic
c) Delivery Section
7 Normal working Hours
Agency may also ensure arrangement for
booking, delivery and Collection of tickets
after office hours, as per instructions from
HUDCO.
8 Any other information which agency would
like to mention regarding services other than
Air ticket booking / cancellation.
9 Registration certificate for Income Tax
(PAN No.) (Copy to be enclosed)
10 GST Registration No. (Copy to be enclosed)
11 EMD Amount with details
12 List of Clients
(copy of minimum two empanelment letters
for air ticket booking to be submitted)

Note : Please enclose copy of supporting document at Sr. no.

2,3,4,9,10,11 & 12.

Date : Signature :
Name of Authorized Person :
Name of Agency :
Seal
 Annexure -2

PROFORMA FOR FINANCIAL BID

( To be submitted in separate sealed envelope )

(Amount in Rupees)
1 Name of the Firm with complete address
(with telephone numbers)

2 Air Tickets Booking Cancellation

Service Charge per ticket

(Paper / E-ticket) exclusive of statutory Tax
a) Domestic Air Ticket
b) International Air Ticket
c) Rate of statutory Taxes like GST to be
charged
3 Duration of credit facility for payment of
bills after performing the journey.

Date : Signature :
Name of Authorized Person :
Name of Agency :
Seal