University of Southeastern Philippines

Obrero, Davao City

Institute of Computing
1st Semester 2018-2019

Collection Development Policy

Collection Management of Information Resources 1

Submitted by;

Chrystel Kaye Tabanao

Submitted to:

Ms. Gresiell Ferrando

Instructor

, 2019
Purpose Statement

The purpose of the Collection Development Plan is to acquire material on the way
to support the library and studies needs of the scholars and school at the University of St.
Tabanao, a comprehensive Catholic liberal arts institution with graduate and
undergraduate programs. The plan defines the nature and scope of library collections,
establishes collection priorities that will correct weaknesses and maintain strengths, and
unit’s standards for the inclusion and exclusion of resources.
Background Statement

The library e-book and journal collection has resided in 3 places: The Tbanao
mansion from 1947-1960, Tabanao Hall from 1960-1972 and the Crisen Library since 1972.
Throughout the course of its records, the library has maintained issue strengths in the liberal
arts, with specifically strong collections in theology, philosophy, British and American
Literature, Medieval European History, and American History. The collections
are absolutely housed on the Crisen Library. One exception is the Irish
Studies present books which can be housed with the Irish Studies Department.
The Collection Development Department is staffed by means of one full-
time collection improvement librarian, a full-time acquisition assistant and student assistants.
The Collection Development Librarian, Library Dean and the Reference
Librarians function the liaisons with user businesses. The annual price
range is determined by the University Administration with approval from the Board of
Trustees. The Library Dean is responsible to administer the price range. Allocations are
divided into 5 well-known categories: monographs, serials, online resources, non-print (non-
on-line), and binding.
Allocations among these five categories are determined as follows: The
monograph price range is calculated by using taking the common cost of a book from
the previous year, adjusting for inflation, and multiplying via the predicted wide variety of
books to be acquired. The serials finances is decided with the aid of taking the previous 12
months's general costs, including funds to adjust for inflation, and including budget for
new subscriptions because of expanding or new educational applications. The non-
print price range (online sources) is calculated in a similar manner. The ultimate finances are
given to the last two areas (non-print non on-line assets and binding). The Library Dean
in session with the Collection Development Librarian determines allocations. Allocations can
be moved from one region of the price range to some other at any time. In truth, the
University accounting practices consider the purchase finances to be an unmarried account.
Cooperative collection improvement agreements do now not exist at the Crisen Library.
However, consortium subscription agreements for a developing variety of on line databases
are currently in effect.
Responsibility for Collection Development
The Collection Development Committee consists of the Collection Development Head,
Director, Support Services/Library Staff, and Faculty Member, a selected group of staff
representatives.
1. Head Librarian,
Manage and assist to acquire all materials and ensure compliance to
all development coverage and allocate appropriate budgets and examine all collections
for curriculum and supervise all library services for all network outreach packages and
literacy techniques. Prepare and documents all library guidelines in collaboration
with educational affairs and supervise procurement and renovation of all AV equipment’s
and companion hardware and software and provide required schooling to all
library provider employees.
Participate in all meeting and workshops for library offerings and help students with
all reference offerings and offer all required records to team of
workers and school and increase all library offerings collection activities. Administer
and arrange numerous library offerings and participate in all conferences and make
sure adherence to all library rules and tactics and manage series of
library sports and control subject strong point applications. Prepare reports for all
strategic plans and prepare appropriate budgets and maintain records of all expenditure
and analyze all data for library services and functions and prepare design for all public
relations programs.
2. Collection Development Manager,
Operations and Branch staff. Reviews series at every department and makes pointers for
purchases and weeding. On an ordinary basis, coordinates and compiles orders for all
branches. Compiles and critiques rush orders for all branches, as needed. Organizes
systematic weeding initiatives for the District. Coordinates present substances and
recommends inclusion in individual branch collections. Coordinates the development of a
balanced collection for the District. Coordinate the established
order of requirements for fundamental collections for Regional, General Purpose and
Mini-Branches. Assists with the annual materials price range instruction and
implementation at some stage in the 12 months. Communicates efficiently with all
Branches and Departments and attends Administrative and Board conferences,
as wished. Works on the Reference table of a branch library, as scheduling requires.
3. Library Specialist
 They perform numerous and complex expert paintings in growing and keeping a group
inside their specialty.
3. Faculty Involvement and Responsibilities

Faculty participants are the primary specialists in selecting suitable library substances of
various codecs as they are the challenge experts

Mission

Crisen Library connects people with information, ideas and experiences to provide
enjoyment, enrich lives and strengthen our community.

Goals

In order to achieve institutions mission Crisen Library provides, reliable, credible,

relevant, up-to-date information resources that meet the needs of its community

Objectives

To acquire materials that will support the needs of the students, faculties, outside users at
the Crisen Library. The goals of this institution are as follows:

1. Developing collections in each subject area with adequate resources in which classes are
taught and conducting research or public service activities. All possible points of view are
expressed
2. Systematic, prompt, selective procurement of suitable paper, digital (electronic) and
audio-visual materials when commercially available and of suitable quality and format. It
requires knowledge of academic book and AV markets and publishing methods, efficient use
of publishers and booksellers ' services.
3. Maintaining the collections through appropriate conservation and preservation methods.

Budgeting and Funding

The annual budget is determined by the University Administration with approval from
the Board of Trustees. The Library Dean is responsible to administer the budget. Allocations
are divided into five general categories: monographs, serials, online resources, non-print
(non-online), and binding. Allocations among these five categories are determined as
follows: The monograph price range is calculated by using taking the common cost of
a book from the previous year, adjusting for inflation, and multiplying via the predicted wide
variety of books to be acquired.

The serials finances is decided with the aid of taking the previous 12
month’s general costs, including funds to adjust for inflation, and including budget for
new subscriptions because of expanding or new educational applications. The non-
print price range (online sources) is calculated in a similar manner. The ultimate finances are
given to the last two areas (non-print non on-line assets and binding). The Library Dean
in session with the Collection Development Librarian determines allocations.

Allocations can be moved from one region of the price range to some other at any
time. In truth, the University accounting practices consider the purchase finances to be
an unmarried account. Cooperative collection improvement agreements do now not exist at
the Crisen Library.

Evaluation Criteria

The variables considered whilst choosing monographs, serials, nonprint and on

line resources consist of:
1. University curriculum as described within the maximum latest undergraduate bulletin
and graduate catalogs;
2. Depth of look at supplied in a subject (undergraduate, graduate, doctoral);
3. Number of students majoring in a topic vicinity;
4. Faculty and graduate studies, insofar as its miles made recognized to the library;
5. Reviews in such evaluative equipment as Choice, Library Journal, Booklist,
Magazines for Libraries, ARBA, and many others.;
7. Format; For instance, ease of use.
8. Lasting price of the statistics;
9. Potential use;
10. Availability of similar cloth within the current series;
11. Access to data contained within the object; for instance, indexing of the material.
12. Prominence of the author;
13. Physical first-rate;
14. Language. Foreign language gadgets may be obtained in consultation with the
proper school;
15. Cost (together with processing and preservation) and budgetary constraints;
16. The library generally acquires an unmarried reproduction of a name.
If essential, additional copies may be bought for the Graduate Philosophy Library or for
Special Collections;
17. The library does not gather textbooks for the gathering.

Format

Adult Fiction Aims to provide readers with access to a broad selection of popular and
contemporary fiction, by both Australian and international authors. Consideration is given to
award winning fiction, emerging and local writers.

Adult Non Fiction Includes material across a wide range of subjects and interest levels and
focuses on up-to-date information at the general interest level. Supplemented by online
databases subscribed to through the State Library of Queensland and available via the
website and/or the SLQ website.

Magazines Popular titles that reflect the information needs and leisure interests of the
community. Selection is enhanced through the surveying of clients’ preferences.

Reference Collection This collection can contain material of specific interest to the local
community, up todate information resources that respond to reference inquiries from the
public, such as historical works, dictionaries and atlases. The collection can include Junior
Reference material useful for homework and young people’s career development. All
reference collections are supplemented by online databases subscribed to through the State
Library of Queensland and available via the website and/or the SLQ website. Collection
Development Policy

Electronic Resources Includes Online Databases – newspapers, articles in journals,

encyclopedias in multi-media formats.

Junior Fiction Aims to provide readers with stories suitable for children beginning reading
up to twelve years of age.

Junior Non Fiction Includes information books that reflect young people’s interests and
information requirements.

Picture books Stories told with pictures and text, suitable for younger and older children.
Young Adult Fiction Aims to provide readers with stories suitable for young people aged 13
to 25.

Young Adult Non Fiction This collection places an emphasis on young people’s leisure and
lifestyle rather than information.

Young Adult magazines A selection of popular titles embracing the many and varied
leisure topics of interest to young adults.

Large Type This collection is comprised predominantly of fiction titles, with a smaller
proportion of non-fiction. Australian content, current interests and popular authors are
included.

Ephemera Maintain Government/Council publications for display and consultation while they
contain current information. Refer to retention guidelines determined by Council for local
publications.

Audio-Visual This material provides viewing, listening and/or instructional material to

enhance the print collection. A wide range of formats is included and new emerging formats
may be considered upon an assessment of their suitability.

Local History Material relating to the local area is collected in various formats for use in the
library. Only duplicates or second copies will be available for inter-library loan

DVD / Blu Ray The collection complements the adult print collection and enhances many
topics with its visual content. Junior material supports early learning and recreational
viewing.

Adult Literacy A range of material including non-print and mixed media formats is retained
to foster and improve adult literacy and numeracy skills.

Languages Other than English Material is available in a range of languages to support

clients whose original language is not English, or those clients learning languages other than
English or wishing to read a language other than English. This material may be on loan from
other libraries and not form part of the permanent stock of the library.

Special Collections
 1. Archives The library will acquire and preserve material relating to the history,
development and character of the University. These materials may be found in the
archives

Resource Sharing
The library cannot acquire comprehensively in each subject place due to some
of factors including space and budget, therefore, interlibrary mortgage is used
to obtain from different libraries the ones materials which might be past the scope of this
library's series.In return for utilizing interlibrary mortgage to fulfill the wishes of
our purchasers, the Crisen Public Library may additionally pick out to lend
its substances to other libraries thru the identical interlibrary mortgage community, and
to make the effort to have its modern-day holdings indexed in a device that
is handy by other libraries in the course of the state.
Services
1. Users Assistance- Reading Area- Librarians help and guide patrons find specific answers
to questions. They instruct and assist users in the best means of locating information.
2. Circulation Services- Circulation Services assists library patrons with the location and
circulation of library materials. Functions include check-outs and check-ins of
materials including renewal and collection of fines and other charges, re-shelving of
library materials, and maintaining order in shelving areas.
3. Computer and Internet Access- the Library is equipped with computer units with internet
access. Patrons may use the facilities for free.

4. Readers Advisory List of new acquisitions, announcements and other library information
updates are displayed in the Library Bulletin Board. These may also be viewed at the
Library Facebook Page.

5. Library Orientation- The Library Orientation program offers new students an introduction
to the library’s resources and services. Generally, Library Orientation is being
conducted every First Semester.

6. Referrals- students or faculty members who need to consult other information

centers/libraries may request from for the issuance of referral letter/s addressed to
the librarian/head of the institution/s where he/she wishes to visit. The TSU Libraries
reciprocate this service by allowing the qualified researcher/s from other institutions
to use its resources.
7. Suggest for Purchase- the Library strongly encourages input from its patrons concerning
the collection. A suggestion for purchase procedure enables Library patrons to
request a particular item be purchased by the Library. It is the library's intent that
suggestions for purchase be used to help the library in developing collections which
serve the interests and needs of the community.
Copyright
The Republic Act no. 8293 also known as the Intellectual Property (IP) Code of the
Philippines, is an “act of prescribing the Intellectual Property Code
and establishing the intellectual belongings place of work offering for its powers
and competencies, and for other functions”. Intellectual Property rights includes; a) copyright
and associated rights; b) Trademarks and Service Marks; c) Geographic Indications; d)
Industrial Designs; e) Patents; f) Lay-out Designs (Topographies) of Integrate Circuits; and
g) Protection of Undisclosed Information (Section 4). The Law on Copyright is part IV of the
IP code and its implementation is completed in coordination with the Intellectual Property
Office (IPO) and the Copyright Division of the National Library of the Philippines. It is
the criminal safety given to the owner of the rights in a unique works.
CDP aligns to the regulation on copyright thru how collections
are treated with respect to copyright or economic rights and to save you such deceitful acts
that defies exclusivity and authority of those unique and derivative works as
enumerated underneath this law. In the event of getting dedicated such unlawful act of
infringement of any rights included underneath this law shall be dependable and convicted to
at least one up to six years of imprisonment plus a penalty of over a million in
Philippine foreign exchange for charge of damages and to include jail fees and other prices.
For felony safety of real and by-product works, the owner might also exercise for a
copyright registration to the Copyright Division of the National Library and even to the
Supreme Court Library for proper care and use. Several documents need to
be performed and can post as such to the Innovation and Technology Support place of
work beneath the Knowledge Transfer of Technology Division as it is the mandated of
the stated place of business to facilitate transfer of era, draws foreign places investments,
and ensures market get entry to for our products and shield and stable the awesome rights
of scientist, inventors, artist and gifted citizens to their intellectual belongings and
creations, specially while useful to the people, for such intervals as furnished on this Act.

Acquisition

The expenses on acquiring the library resources are under the provision Ra 9184
which means that all procurement shall be within the approved budget of the procuring entity
and should be meticulously and judiciously planned by the procuring entity. Consistent with
government fiscal discipline measures, only those considered crucial to the efficient
discharge of governmental functions shall be included in the Annual Procurement Plan, For
purposes of this IRR, a procurement project shall be considered crucial to the efficient
discharge of governmental functions if it is required for the day-to-day operations or is in
pursuit of the principal mandate of the procuring entity concerned.

Gift and Exchange

The Library accepts gifts of materials for the collection using the same selection criteria that
are applied to purchase materials. Decisions regarding the final disposition of gifts are the
responsibility of staff at individual agencies or the Collection Development Office, using the
following guidelines:

1. Not all gifts are added to the collection. Gift materials not added to the collection are
not returned to the donor.
2. The Library retains unconditional ownership of the gift.
3. The Library reserves the right to decide the conditions of display, housing and access
to the materials.
4. Gifts added to the collection are housed in the most appropriate location, determined
by evaluating staff.
5. Unused gifts may be given to the Friends of the Public Library or the Anderson
Township Library Association for public sale or further disposal as those groups
deem suitable, or they may be disposed of through other means determined by the
Library.
6. The Library does not place a value on gifts, nor provide appraisals for income tax or
any other purpose.
7. The Library is pleased to accept monetary gifts intended for the purchase of library
materials when the donors’ intentions for the gifts and the library’s collection
development objectives are consistent.

Collection Maintenance

Maintenance of the library's collection through constant re-evaluation by the library staff
ensures its usefulness and relevancy to the community. This evaluation depends heavily on
the staff's professional expertise in assessing the needs of the community and the content of
the collection. Those materials determined to no longer be of value are withdrawn from the
collection

Weeding – Out
By a continuous process of withdrawal and replacement, an up-to-date, attractive and useful
collection is maintained. Replacing worn volumes depends on current demand,
effectiveness, more recent acquisitions, and new formats availability. The library director is
responsible for this ongoing weeding process and is approved by the Board of Trustees.

Library materials are discarded for one or more of the following reasons:

• Obsolescence: subject matter is no longer timely, accurate, or relevant and updated

• Damage or poor condition
• Space limitations
• Insufficient use

Preservation Policy

Certain types of materials require activities to extend the physical life of the item or to retain
the intellectual content. Decisions for preservation recognize that not all items need to be
given the same level of care, security, and attention.

In addition to the criteria outlined above under Collection Evaluation and Maintenance, staff
use the following criteria when evaluating an item for preservation:

1. Cost (includes value of the item and preservation expense)

2. Intellectual content
3. Intrinsic value
4. Significance/uniqueness of item to the collection
5. Storage/environmental capabilities