ISSN 2328-1391 (print), ISSN 2227-930X (online) Publishing House

Science and Innovation

International Journal of Advanced Studies (iJAS) Center, Ltd.
2015, Vol. 5, Issue 1, pp. 28-33
DOI: 10.12731/2227-930X-2015-1-7
Received February 05, 2015; revised March 06, 2015; accepted March 09, 2015

Training Database Technology in DBMS MS Access

Nataliya Evgenievna Surkova
Russian Federation, Ph. D., Associate Professor, Department of «Automated Control Systems».
State Technical University – MADI.
125319, Russian Federation, Moscow, Leningradsky prospekt, 64. Tel.: +7 (499) 151-64-12.
http://www.madi.ru
sneee@mail.ru

Abstract. The article describes the methodological issues of learning relational database
technology and management systems relational databases. DBMS Microsoft Access is the
primer for learning of DBMS. This methodology allows to generate some general cultural
competence, such as the possession of the main methods, ways and means of production,
storage and processing of information, computer skills as a means of managing information.
Also must formed professional competence such as the ability to collect, analyze and process
the data necessary for solving the professional tasks, the ability to use solutions for analytical
and research tasks modern technology and information technology.

Keywords: relational database (RDB), a database management system (DBMS), information

and communication technology (ICT), the subject area, the data object, the data, the table,
relationship, index cardinality, query.

1. INTRODUCTION business game and includes the following main stages

The main objectives of reforming the system of
higher education today are reduced to the problem of
substantial character. The high pace of modern life,
the widespread utilization of information
technologies, the economic crisis, the market
economy requires a specific review of the foundations
of the education system. The increase in the rate of
development of modern information technology, the
pace of their introduction to the professional and daily
life are changing the requirements for training of
relevant disciplines is not only and not so much in the
areas of training of students who are professionally
associated with computer technology, as in the non-
core, that is not related ICT directions [1].
2. MODELS AND METHODS
The proposed method determines the main stages
of learning technologies in the work environment on
the example of a particular DBMS MS Access
database with the addition of basic and necessary for
further action concepts from other modules. The
technique involves conduct training in the form of a
(Figure 1).
The first step proposed to form an idea of students
about the basics of creating a database [2 – 15]. The
database stores the data of the domain for which it was
created. It should focus on what is created by a domain
is required to specify the following inputs:
− object of activity for which you are creating the
database. This may be one person (persons),
company, corporation;
− features that will have to support these
databases. That is, you must perform a
functional decomposition activity of a given
object (hereinafter - Company). Typically,
such a decomposition is given or agreed with
the customer - the person who initiated the
developed database. In the educational process
so the customer acts as a teacher. The function
set by the customer and the underlying
database, can be very difficult to create its
description. In this case a subsequent
decomposition of functions into sub-functions.
Nevertheless, it should not be carried away by
decomposition, as the development database
should be economically justified, that is, the
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cost of its creation must not exceed the
resulting effect. In the description of the
subject area and are just all business rules for
the implementation of dedicated functions, all
requirements of the company is to implement
the specified function;
− aim to be achieved in the operation of the
database. It is clear that the main objective is to
make profit from the implementation of the
Figure 1. Main stages of training
The second important step is to determine the
number of tables and fields. The student has to
understand that this issue is the most important,
responsible and at the same time challenging to create
the database. A student who acts as the designer
performs this step alone and only agrees with the
customer a set of tables and their contents. Without the
approval of the customer's design can save the created
table and must correct them. It is necessary to form
students the following knowledge and skills:
− ability to analyze the description of the subject
area and highlight all the skills required to
implement a given function of information
objects;
− ability to find in the analysis of the subject area
required to implement a given function
description (properties) of each data object and
the skills to create the table fields and their
limitations;
− understanding that one table contains the
properties (or description) of only one data
object. For example, the table of the "Contract"
can not contain the "customer name" as
"customer name" - a property data object
"Customer";
− understanding that one field of the table can
contain only one specific property of the
information object. From the table "product"
database, but the profit can be achieved by
many parameters – by increasing the speed of
data processing by increasing the reliability of
this treatment due to more optimally chosen
options, etc. The purpose of affects the
description of the subject area and,
consequently, on the contents of the database,
and it is also defined by the customer (a
teacher).
can not have the "Description" or
"Specifications";
− knowledge that each table must necessarily
have one key field (or primary key field).
The next step is to create a method of the database
structure itself, which is called a schema. You must
analyze the problem domain, find the required links
between information objects. The designer must
coordinate results due to the customer and without his
consent can not be installed in their database
environment. When training create links between
tables in students formed the following knowledge and
skills:
− understanding that the relationship in terms of
physical implementation - is the transfer of the
primary key, which is dependent on the index
cardinality of communication;
− ability to find index cardinality communication
based on business rules of the company, as
described in the subject area and sets the fields
to create a table participating in this regard;
− skill of creating links with different indices of
cardinality with the integrity of the data.
After this step, the database is created and you can
begin to learn how to handle the data. But first you
need to test the resulting software product obtained by
filling the database with test data (Figure 2).
 30
Figure 2. Diagram of decomposition stage "Creating the database structure"
When filling in the data verified the adequacy of
the data, selected data type, size, used masks, as well
as the logic of relationships between tables. Before
filling in the tables must be set to external fields
(transferred when creating links) substitution of the
main values of the primary keys of tables, thus
ensuring the integrity of data when adding entries.
Each table is not required to fill in a lot of records,
but it is necessary to record contained data
corresponding to different situations when
implementing the specified function. For example, if
between tables "Customer" and "Contract" established
relationship "concluded" with the index cardinality of
"1 M", then you want to add 2-3 clients, one of which
will be concluded 1 contract in the second and third,
for example - 2 of the contract or the second - 2
contract, the third - 3, depending on the number of
contracts on what most customers enter into this
company if this function. When teaching performance
testing students formed the following knowledge and
skills:
− understanding that fill the tables "directly", ie
directly at the opening of the database tables is
possible only with permission of the designer
or in the future, the database administrator;
− understanding of the need for the creation of
special data-processing facilities - media
interaction and user databases;
− knowledge of the different types of access to
the database;
− skills to determine the main and subordinate
tables and the ability to work with them.
The next steps of teaching methods are learning
create different data-processing - different types of
queries, entry forms and reports (Figure 3).
In this step, the students formed the following
knowledge and skills:
− ability to analyze what actions must be
performed on the data when implementing a
given function, and what data is important to
get as a result of this action;
− knowledge of how to implement the method
found action - single-table or multi-table query
with a condition or variable parameter input to
the calculation or grouping, the cross request,
correction request data form or report;
− skills for the implementation of the
corresponding query, form or report;
− skills for the creation of documentation to
create a query or form, as to create a software
product.
 31
Figure 3. Diagram of decomposition stage "Creating data-processing facilities"
3. RESULTS AND DISCUSSIONS
Thus, the technique of training allows interactive
master the basic professional activities in the
settlement and the economic, analytical and research
areas and form the following general cultural and
professional competence (Figure 4):
− have basic methods, ways and means of
receiving, storing, processing information, has
Figure 4. Context diagram of the process of learning
Labs are intended to teach students to apply their
knowledge in order to address specific practical
problems, instill the skills to use the computer and
peripheral devices, advanced software products in the
professional economic activity.
All laboratory work on discipline "Professional
information systems and databases" for all students
are given the same tasks associated with specific
computer skills as a means of information
management, is able to work with information
in a global computer network;
− is able to collect, analyze and process the data
necessary for solving the economic problems;
− be able to use for solving analytical and
research tasks modern technology and
information technology.
professional competences. Requirements for the
implementation and execution of the task, the same for
all students, but the result of the assignment can not be
identical in content. All the tasks of laboratory work
connected with each other, the result of the previous
work is a source data to perform subsequent laboratory
work.
 32
Targets reflect the following educational aspects of
the technology database:
− formation of understanding and knowledge of
database theory, rules of creating the database
structure [1 – 5, 13 – 15]. Most often, this part
of the job is performed group of students
together with the teacher online in the form of
a business game. The result of this part of the
job documentation is created in the text editor
MS Word [9, 10].
− shaping of working in an environment specific
database management system (DBMS) (On an
example of the database MS Access) [1 – 5, 13
– 15]. This part of the job is always performed
individually. The result of this part of the
assignment is to create a piece of the database.
Completion of the cycle of laboratory work gives
the student knowledge about the structure of data
storage and database theory (DB), as well as the
practical experience of creating and working with the
database in the target database environment as the
basis of any professional information system and
allows you to independently conduct settlement and
economic, analytical and scientific - research work in
the study of the disciplines of senior courses, using the
stored data [2 – 15].
4. CONCLUSIONS
The proposed method makes it possible in an
interactive way to teach students not only the
specialties of non-core processes work in the
environment database MS Access, but the
fundamentals of the theory and design of the database.
These competencies enable students not only to create
the database "modeled", but also to carry out the
necessary analysis to solve specific professional
problems of data and based on it to create a simple
database.
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