ADOBE ACROBAT 8 STANDARD 94

User Guide

Rich Content PDF Creates accessible PDF files that include tags, hyperlinks, bookmarks, interactive elements, and
layers. This set of options uses PDF 1.5 and embeds subsets of all fonts. It also optimizes files for byte serving. These
PDF files can be opened in Acrobat 6.0 and Adobe Reader 6.0 and later. (The Rich Content PDF preset is in the
Extras folder.)
Note: This preset was called eBook in earlier versions of some applications.
Smallest File Size Creates PDF files for displaying on the web or an intranet, or for distribution through an email
system. This set of options uses compression, downsampling, and a relatively low image resolution. It converts all
colors to sRGB, and (for Adobe Acrobat Distiller-based conversions) does not embed fonts. It also optimizes files for
byte serving.
These PDF files can be opened in Acrobat 5.0 and Acrobat Reader 5.0 and later.
Standard (Acrobat only) Creates PDF files to be printed to desktop printers or digital copiers, published on a CD, or
sent to a client as a publishing proof. This set of options uses compression and downsampling to keep the file size
down, but also embeds subsets of all (allowed) fonts used in the file, converts all colors to sRGB, and prints to a
medium resolution. Note that Windows font subsets are not embedded by default. PDF files created with this settings
file can be opened in Acrobat 5.0 and Acrobat Reader 5.0 and later.
For more information about shared PDF settings for Adobe Creative Suite applications, see the PDF Integration
Guide on the Creative Suite CD.

Customize Adobe PDF settings

You may want to create custom conversion settings for certain jobs or output devices. The selections you make
determine such things as whether the document fonts are embedded and subsetted at 100%, how vector objects and
images are compressed and/or sampled, and whether the resulting PDF includes high-end printing information such
as OPI (Open Prepress Interface) comments. Default settings files cannot be modified, but can be duplicated to help
create new settings files.
Note: If the PDF is intended for high-end printing, ask your service provider for their custom .joboptions file with the
recommended output resolution and other settings. This way, the PDF you give them will have characteristics optimized
for your print workflow.

Create a custom Adobe PDF settings file

1 Do one of the following:
• In Acrobat Distiller, select one of the predefined sets of options from the Default Settings menu to use as a starting
point, and then choose Settings > Edit Adobe PDF Settings.
• In authoring applications or utilities, select Adobe PDF as the target printer—typically in the Page Setup or Print
dialog boxes—and click Properties.
• (Windows) In the Acrobat PDFMaker dialog box, click Advanced Settings in the Settings tab.
Note: In Windows, you can switch to a different preset from within the Adobe PDF Settings dialog box. To do this, select
Show All Settings at the bottom left and then select a preset from the list on the left.
 ADOBE ACROBAT 8 STANDARD 97
User Guide

Printer resolution Default line screen Image resolution

300 dpi (laser printer) 60 lpi 120 ppi

600 dpi (laser printer) 85 lpi 170 ppi

1200 dpi (image- 120 lpi 240 ppi

setter)

2400 dpi (image- 150 lpi 300 ppi

setter)

Downsample (Off) Reduces image resolutions that exceed the For Images Above value to the resolution of the output
device by combining pixels in a sample area of the image to make one larger pixel.
Average Downsampling To Averages the pixels in a sample area and replaces the entire area with the average pixel
color at the specified resolution.
Subsampling To Replaces an entire area with a pixel selected from that sample area, at the specified resolution.
Causes faster conversion time than downsampling, but resulting images are less smooth and continuous.
Bicubic Downsampling To Uses a weighted average, instead of a simple average (as in downsampling) to determine
pixel color. This method is slowest but produces the smoothest tonal gradations.
Compression/Image Quality Applies compression to color, grayscale, and monochrome images. For color and
grayscale images, also sets the image quality.
Anti-Alias To Gray Smooths jagged edges in monochrome images. Choose 2 bit, 4 bit, or 8 bit to specify 4, 16, or 256
levels of gray. (Anti-aliasing may cause small type or thin lines to look blurry.)
Note: Compression of text and line art is always on. If you need to turn it off, you can do so by setting the appropriate
Distiller parameter. For details, see the documentation available for download on the Acrobat SDK documentation page
(English only) on the Adobe website.
Policy Opens the Image Policy dialog box, where you can set processing options for Color, Grayscale, and
Monochrome images that are less than the resolutions you specify. For each type of image, enter a resolution value,
and then choose Ignore, Warn And Continue, or Cancel Job.

Fonts panel options

The Fonts options specify which fonts to embed in a PDF, and whether to embed a subset of characters used in the
PDF. You can embed OpenType®, TrueType, and Type 1 fonts. Fonts that have license restrictions are preceded by a
lock icon . If you select a font that has a license restriction, the nature of the restriction is described in the expla-
nation area of the Adobe PDF Options dialog box.
Note: When you combine PDF files that have the same font subset, Acrobat attempts to combine the font subsets.
Embed All Fonts Embeds all fonts used in the file. Font embedding is required for PDF/X compliance.

Embed OpenType Fonts Embeds all OpenType fonts used in the file, and maintains OpenType font information for
advanced line layout. This option is available only if either Acrobat 7 (PDF 1.6) or Acrobat 8 (PDF 1.7) is selected
from the Compatibility menu in the General panel.
Subset Embedded Fonts When Percent Of Characters Used Is Less Than Specifies a threshold percentage if you want
to embed only a subset of the fonts. For example, if the threshold is 35, and less than 35% of the characters are used,
Distiller embeds only those characters.
When Embedding Fails Specifies how Distiller should respond if it cannot find a font to embed when processing a file.
 ADOBE ACROBAT 8 STANDARD 99
User Guide

Document Rendering Intent Choose a method to map colors between color spaces. The result of any particular
method depends on the profiles of the color spaces. For example, some profiles produce identical results with
different methods.
Acrobat shares four rendering intents (Perceptual, Saturation, Relative Colorimetric, and Absolute Colorimetric)
with other Creative Suite applications. For descriptions of these rendering intents, see “About rendering intents” on
page 324.
Acrobat also includes a rendering intent called Preserve, which indicates that the intent is specified in the output
device rather than in the PDF. In many output devices, Relative Colorimetric is the default intent.
Note: In all cases, intents may be ignored or overridden by color management operations that occur subsequent to the
creation of the PDF file.
Working Spaces For all Color Management Policies values other than Leave Color Unchanged, choose a working
space to specify which ICC profiles are used for defining and calibrating the grayscale, RGB, and CMYK color spaces
in distilled PDFs. For more information on working spaces, see “About color working spaces” on page 320.
• Gray Choose a profile to define the color space of all grayscale images in files. The default ICC profile for gray
images is Adobe Gray - 20% Dot Gain. Choose None to prevent grayscale images from being converted.
• RGB Choose a profile to define the color space of all RGB images in files. The default, sRGB IEC61966-2.1, is
recognized by many output devices. Choose None to prevent RGB images from being converted.
• CMYK Choose a profile to define the color space of all CMYK images in files. The default is U.S. Web Coated
(SWOP) v2. Choose None to prevent CMYK images from being converted.
Note: Choosing None for all three working spaces has the same effect as selecting the option Leave Color Unchanged.
You can add ICC profiles (such as ones provided by your print service bureau) by placing them in the ICCProfiles
folder in the Common folder, the Windows\System\Color folder (Windows), or the System Folder/ColorSync folder
(Mac OS).
Preserve CMYK Values For Calibrated CMYK Color Spaces When selected, device-independent CMYK values are
treated as device-dependent (DeviceCMYK) values, device-independent color spaces are discarded, and PDF/X-1a
files use the Convert All Colors To CMYK value. When deselected, device-independent color spaces convert to
CMYK, provided that Color Management Policies is set to Convert All Colors To CMYK.
Preserve Under Color Removal And Black Generation Retains these settings if they exist in the PostScript file. Black
generation calculates the amount of black to use when reproducing a color. Undercolor removal (UCR) reduces cyan,
magenta, and yellow to compensate for black generation. Because UCR uses less ink, it’s suitable for uncoated stock.
When Transfer Functions Are Found Specifies how to handle transfer functions in PDFs. Transfer functions are used
for artistic effect and to correct for the characteristics of a specific output device.
• Remove Deletes any applied transfer functions. Applied transfer functions should be removed, unless the PDF is
to be output to the same device that the source PostScript file was created for.
• Preserve Retains the transfer functions traditionally used to compensate for dot gain or dot loss that may occur
when an image is transferred to film. Dot gain or loss occurs when the ink dots that make up a printed image are
larger or smaller than in the halftone screen.
• Apply Applies the transfer function, changing the colors in the file but doesn’t keep it. This method is useful for
creating color effects in a file.
Preserve Halftone Information Retains any halftone information in files. Halftone information is intended for use
with a particular output device.
 ADOBE ACROBAT 8 STANDARD 105
User Guide

A B

Sales Plan
Kahili Mountain Coffee

C D
Suitable compression methods for different art types
A. ZIP B. JPEG C. CCITT D. Run Length

You can choose from the following compression methods:

ZIP Works well on images with large areas of single colors or repeating patterns, and for black-and-white images
that contain repeating patterns. Acrobat supports only 8-bit ZIP compression, which is lossless; that is, data is not
removed to reduce file size, so image quality is not affected.
Note: Adobe implementation of the ZIP filter is derived from the zlib package of Jean-loup Gailly and Mark Adler, whose
generous assistance we gratefully acknowledge.
JPEG Suitable for grayscale or color images, such as continuous-tone photographs. JPEG is lossy, which means that
it removes image data and may reduce image quality; however, it attempts to reduce file size with the minimum loss
of information. Because JPEG compression eliminates data, it can achieve much smaller file sizes than ZIP
compression.
CCITT Available only for monochrome bitmap images. CCITT (Consultative Committee on International Teleg-
raphy and Telephony) compression is appropriate for black-and-white images and any images scanned with an image
depth of 1 bit. Group 4 is a general-purpose method that produces good compression for most monochrome images.
Group 3, used by most fax machines, compresses monochrome images one row at a time.
Run Length Produces the best results for images that contain large areas of solid white or black.
 ADOBE ACROBAT 8 STANDARD 106
User Guide

Fonts
Font embedding and substitution
A font can be embedded only if it contains a setting by the font vendor that permits it to be embedded. Embedding
prevents font substitution when readers view or print the file, and ensures that readers see the text in its original font.
Embedding increases file size only slightly, unless the document uses CID fonts, a font format commonly used for
Asian languages. You can embed or substitute fonts in Acrobat or when you export an InDesign document to PDF.
You can embed the entire font, or just a subset of the characters used in the file. Subsetting ensures that your fonts
and font metrics are used at print time by creating a custom font name. That way, for example, your version of Adobe
Garamond®, not your service provider’s version, can always be used by the service provider for viewing and printing.
Type 1 and TrueType fonts can be embedded if they are included in the PostScript file, or are available in one of the
font locations that Distiller monitors and are not restricted from embedding.
Note: (Acrobat) In some cases, TrueType fonts that have gone through a PostScript driver can no longer be searched,
copied, cut, or pasted. To minimize this problem, use Acrobat on the same system on which the PostScript file was
created, and make sure that the TrueType fonts used in the file are available on the system.
When a font cannot be embedded due to the font vendor’s settings, and someone who opens or prints a PDF does
not have access to the original font, a Multiple Master typeface is temporarily substituted: AdobeSerifMM for a
missing serif font, and AdobeSansMM for a missing sans serif font.
The Multiple Master typeface can stretch or condense to fit, to ensure that line and page breaks in the original
document are maintained. The substitution cannot always match the shape of the original characters, however,
especially if the characters are unconventional ones, such as script typefaces.
Note: (Acrobat) For Asian text, Acrobat uses fonts from the installed Asian language kit or from similar fonts on the
user’s system. Fonts from some languages or with unknown encodings cannot be substituted; in these cases, the text
appears as bullets in the file.

If characters are unconventional (left), the substitution font will not match (right).

Accessing and embedding fonts using Distiller

When converting a PostScript file to PDF, Distiller needs access to the file’s fonts to insert the appropriate infor-
mation in the PDF. Distiller first searches the PostScript file for Type 1, TrueType, and OpenType fonts. If the font
isn’t embedded in the PostScript file, Distiller searches additional font folders. Distiller searches the following font
folders in Windows:
• /Resource/Font in the Acrobat folder
• /Windows/Fonts
Distiller searches the following font folders in Mac OS:
• /Resource/Font in the Acrobat folder
• /Users/[user name]/Library/Fonts
 ADOBE ACROBAT 8 STANDARD 107
User Guide

• /Library/Fonts
• /System/Library/Fonts
The Acrobat installation includes width-only versions of many common Chinese, Japanese, and Korean fonts,
therefore Distiller can then access these fonts in Acrobat. Make sure that the fonts are available on your computer.
(In Windows, choose Complete when you install Acrobat, or choose Custom and select the Asian Language Support
option. In Mac OS, these fonts are installed automatically.)
For information on including fonts in a PostScript file, see the documentation that came with the application and
printer driver you use to create PostScript files.
Note: Distiller does not support Type 32 fonts.

Preview PDFs without local fonts

You can create a printable preview of your document that substitutes default fonts for any text formatted in fonts that
are available on your local machine but are not embedded in the PDF. This can help you decide whether or not to
embed those local fonts in the PDF, to achieve the look you want for your document.
1 In Acrobat, choose Edit > Preferences (Windows) or Acrobat 8 > Preferences (Mac OS.
2 Under Categories, select Page Display, and then deselect Use Local Fonts.
Note: If a font cannot be substituted, the text appears as bullets, and Acrobat displays an error message.

Add more folders to Distiller font searches

In addition to the default font folders, Distiller can also search other font folders that you specify.
1 Start Acrobat Distiller by doing one of the following:
• In Acrobat, choose Advanced > Print Production > Acrobat Distiller.
• Click or double-click an Acrobat Distiller icon or shortcut on the desktop, Start menu (Windows), or Dock (Mac OS).
2 Choose Settings > Font Locations. The dialog box displays a list of the folders that Distiller searches for fonts.
These folders can be on your hard drive or on a network.
Distiller indicates that a font folder is available by displaying a folder icon to the left of the folder name. If no icon
appears, or if an icon with an x through it appears with a folder name, the connection to the folder has probably been
lost. You’ll need to reestablish the connection.
3 To add a font folder, click Add, select the folder to add, and click OK (Windows) or Select Folder (Mac OS).
Note: To provide Distiller with access to a font folder that has been moved, use this dialog box to remove the folder listed
in its old location and add it in its new location.
4 To remove a font folder, select the folder, and click Remove.
5 Select Ignore TrueType Versions Of Standard PostScript Fonts to exclude TrueType fonts that have the same name
as a font in the PostScript 3 font collection.
6 Click OK.
 ADOBE ACROBAT 8 STANDARD 111
User Guide

3 Set the rotation, opacity, scale, and position.

You can save background settings for reuse. For example, save an organizational emblem to add to official correspon-
dence.

See also
“Add and edit backgrounds” on page 121

Rotate pages
You can rotate all or selected pages in a PDF.
1 Choose Document > Rotate Pages.
2 Specify the direction of the rotation and the page range.
3 Choose the desired options from the Rotate menus.
To temporarily rotate a page, choose View > Rotate View > Clockwise or Counterclockwise.

See also
“Rotate a page” on page 126

Delete pages
After combining files, you can delete unwanted or blank pages.
1 (Optional) Click the Pages button in the navigation pane and select the pages you want to delete.
2 Choose Document > Delete Pages.
3 Click Selected to delete selected pages or click From and specify a range.
If you want to retain a copy of the original PDF, make sure that you save the new document using Save As rather than Save.

See also
“Delete or replace a page” on page 128

Replace pages
To quickly update a PDF, you can replace individual pages.
1 Choose Document > Replace Pages.
2 Select the document that contains the replacement pages, and click Select.
3 Under Original, specify the pages you want to replace. Under Replacement, specify the beginning replacement page.
Interactive elements, such as links and bookmarks, associated with the original pages aren’t deleted.

See also
“Delete or replace a page” on page 128
 ADOBE ACROBAT 8 STANDARD 112
User Guide

Renumber pages
When you renumber pages, only the numbers that appear in the Pages panel and the toolbar are affected. To change
the numbers that appear on the document pages, add a header or footer.
1 Click the Pages button , and choose Number Pages from the Options menu.
2 Specify which pages the numbering will be applied to.
3 Specify the numbering style, prefix (if any), and starting number.
You can also continue the numbering style of the previous section.

See also
“Renumber pages” on page 130

Combining files into PDFs

Combining different types of files
You already know that you can convert many types of files into Adobe PDFs. But you can also group files as you
convert them, so that the end result keeps those files together. For example, you could combine all the documents
for a specific project—such as the text documents, email messages, spreadsheets, CAD drawings, PowerPoint
presentations, and so forth—into a PDF or PDF package. When you use the Combine Files wizard, you can even limit
the conversion to specific pages (or spreadsheets, or slides) within individual source documents.
There are three types of PDFs that involve multiple files:
Merged PDFs You can convert multiple files of various types to produce a merged PDF: one in which converted
documents flow into the PDF as sequential pages.
PDF packages You can use the Combine Files wizard to convert multiple files of various types into a PDF package: a
set PDF components in which each file appears separately and has its own pagination. Component files also retain
their individual security settings, forms features, and default views, and digital signatures stay intact. On Windows,
you can archive Outlook or Lotus Notes email messages and message folders as PDF packages, using PDFMaker
within the email application.
PDFs embedded in other files You can insert PDFs into files in other formats that support Object Linking and
Embedding (OLE), such as Adobe InDesign or Word documents.

See also
“Convert email messages to PDFs (Windows)” on page 74

About PDF packages

A PDF package converts multiple files—which can be in different formats and created in different applications—and
assembles them into an integrated PDF unit. The original files retain their individual identities, but are still part of
the one PDF package file. Each component file can be opened, read, edited, and formatted independently of the other
component files in the PDF package.