BAT - HR Meet

Greetings from BAJA SAEINDIA 2020 – HR Team!!!

Like every year, we have started the process of data collection from teams and guidelines for the same have been shared
for better clarity. Teams are advised to read the guidelines before filling up the HR details in the form.

TEAM DATA COLLECTION

1. All the teams must download the BAT Data Collection Sheet from BAJA SAEINDIA Forum and the guidelines below
will help you understand how to fill the form.
2. Ensure you fill the form accurately because it will be used as a reference for further processes of Team
registration, HR data and other events of BAJA SAEINDIA 2020.
3. All the data submitted by the teams through the form will be final and cannot be modified once the due date of
submission is over.
4. In case the team faces any issues, they are requested to raise a query in BAJA Forum for resolution. Do not
assume anything.
5. After filling the form, teams must save and rename the form as <Team ID>_BAT.xlsx and email the form to
bajasaeindiacommunications@saeindia.org keeping subject of mail as <Team ID>_BAT DATA
6. Also, teams can contact their Alumni for any informal help, or support to understand the process.

HR MEET / BAT Shortlist

1. The data collected will be used to shortlist and publish the final list of selected candidates for BAJA APTITUDE
TEST to be held on
• Pithampur event 22nd Jan’2020.
• Punjab event 5th Mar’2020.
2. BAT Selection criteria and other details will be released along with the shortlisting announcements. Hence teams
are requested not to raise any query asking for Cut off marks / percentages.
3. Email ID and Contact No. provided by team will be used for any future communications.
Hence all the team members are requested to fill the form with utmost accuracy and care.
4. Any submission received after the Due Date of submission will be rejected and the team will not be considered
for BAT or HR Meet at the main event.

Documents to be carried by SELECTED / SHORTLISTED CANDIDATES FOR BAT 2019:

1. Updated CV– 4copies

2. Passport sized photographs– 4copies.
3. Original copies/duly self-attested Xerox copies of their mark sheets- 2sets
4. SAEINDIA Membership Card & College identity card – MANDATORY
5. Note: If College ID is lost or not available during the event, a letter from the College stating the proof that the
participant is a part of the institution.
6. If SAE Membership card is lost or not available during the event, duplicate ID must be requested from SAEINDIA
Chennai Office and produced by the member during the Main event.

BAT Shortlisting will be done as per the data received from teams.
No additions/corrections will be entertained.

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HR Data Form Filling Guidelines
Data filling process:

1. All the teams must download the BAT Data Collection Sheet from BAJA SAEINDIA Forum
2. Once you open the sheet, enter the team ID

SAMPLE DATA

3. Once team ID is entered, the team details will be automatically displayed on the sheet
4. Only enter data that is left blank.

`
SAMPLE DATA
Fill the form with accurate data

5. After filling the form, teams must save and rename the form as <Team ID>_BAT.xlsx and email the form to
bajasaeindiacommunications@saeindia.org keeping subject of mail as <Team ID>_BAT DATA

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 6. Refer below guidelines for data to be filled in the form:
Table Heading Details to be filled Remarks
Member ID Already filled by BAJA SAEINDIA Cannot be edited / locked
Member First Name Already filled by BAJA SAEINDIA Cannot be edited/ locked
Member Last Name Already filled by BAJA SAEINDIA Cannot be edited/ locked
College Name Already filled by BAJA SAEINDIA Cannot be edited/ locked
mBAJA/eBAJA Already filled by BAJA SAEINDIA Cannot be edited/ locked
Year of study (During Already filled by BAJA SAEINDIA Cannot be edited/ locked
Registration)
Current Year of Study Enter Current year of Study Member to make choice using
drop down box
Member Type Choose between CAPTAIN, VICE CAPTAIN, DRIVER Member to make choice using
and other options. drop down box
Team should choose at least one CAPTAIN, one
VICE CAPTAIN, and two DRIVERS.
Engg Branch Code Refer the Annexure 1(in Page 5) for Engineering Member to make choice using
Branch Code. It is a 3 Character Code. It has drop down box. Check Annexure
already been mentioned for the members. Hence, and verify your Engg. Branch
it is advised to verify once Code
Gender Select between Male / Female Member to make choice using
drop down box
Member Email ID Email ID of team member to be entered. Enter proper Email ID. Cannot be
Ensure the email ID is working since same will be changed afterwards.
referred by HR Team to process data.
Contact No Mobile No. of team member to be entered. Enter 10 digit Mobile No.
Ensure the Mobile No. is working since same will Do not use prefix(+91), if present
be referred by HR Team to process data. in India.
Marking System Choose your marking system followed in your Member to make choice using
university drop down box
% - if marks are obtained as a percentage.
CGPA - For marks obtained in the form of GPA /
CGPA
Total % / SGPA per SEM Choose your total marks available per semester Member to make choice using
100 % - if marks are obtained as a percentage drop down box
CGPA out of 4 or 5 or 10- For marks obtained in the
form of GPA / CGPA. In case of any other total
marks followed, kindly convert the same to
Percentage form and enter your details.
1st Sem Enter marks for 1st Semester in % or SGPA. Member to enter the numeric
For diploma students, mention "NA" in the cell. data reqd.
2nd Sem Enter marks for 2nd Semester in % or SGPA. Member to enter the numeric
For diploma students, mention "NA" in the cell. data reqd.
3rd Sem Enter marks for 3rd Semester in % or SGPA. Member to enter the numeric
data reqd.
4th Sem Enter marks for 4th Semester in % or SGPA. Member to enter the numeric
data reqd.

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5th Sem
6th Sem
7th Sem
8th Sem
Aggregate
ATKT / Backlog – Total
ATKT / Backlog - Current
or Live
ATKT / Backlog -
Previous or Dead
10th Grade Overall %
12th Grade Overall %
Form Submission
Enter marks for 5th Semester in % or SGPA. Member to enter the numeric
data reqd.
Enter marks for 6th Semester in % or SGPA. Member to enter the numeric
data reqd.
Enter marks for 7th Semester in % or SGPA, if Member to enter the numeric
applicable. data reqd.
Enter marks for 8th Semester in % or SGPA, if Member to enter the numeric
applicable. data reqd.
Enter Aggregate % or CGPA for all the completed Member to enter the numeric
semesters. data reqd.
Total number of backlogs / ATKT including the Member to enter the numeric
current and past backlogs data reqd.
Number of backlogs appearing by the member in Member to enter the numeric
the current semester data reqd.
Number of backlogs cleared in the past semesters Member to enter the numeric
data reqd.
th
Enter aggregate % obtained in 10 Grade Member to enter the numeric
data reqd.
th
Enter aggregate % obtained in 12 Grade Member to enter the numeric
For diploma students, mention Diploma Aggregate. data reqd.
Once the team has filled the complete form, they are requested to verify the data before
submission. If the data is verified and accurately filled, teams must send the form via mail
with the, following guidelines-
Subject: <Team ID>_BAT DATA

• Once submission is done, team will not be able to edit any data.
• If team is not able to submit the form within the deadline, their data will not be
collected and will not be included in the BAT Shortlisting process or HR Meet.

Query / Issues:
If you have any query / issues / doubts regarding
1. Form filling details,
2. Data to be entered in any special cases,
3. Any other specific request related to your HR data

Kindly raise a query in the BAJA SAEINDIA forum.

Alternatively, you may contact your Alumni Coordinator for quick support and understanding.
Deadline to submit the form is 15th Dec’19

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Annexure 1 - Engineering Branch Codes
Branch Branch
Engineering Branch Engineering Branch
Code Code
Aerospace Engineering ASE Industrial Engineering and Management IEM
Aeronautical Engineering ANT Information Science INF
Automation & Robotics Engineering ARE Information Science and Engineering ISE
Automobile Engineering AUT Information technology ITE
Automotive Design Engineering AUD Instrumentation and Control Engineering ICE
Biotechnology Engineering BIO Instrumentation Engineering INS
Ceramic Engineering CER Mechanical (SW) Engineering MSW
Chemical Engineering CHE Mechanical and Automation Engineering MAE
Civil Engineering CIV Mechanical Engineering MEC
Mechanical specialization in Automotive
Computer Engineering COM MAE
Engineering
Computer Science & Engineering CSE Mechatronics Engineering MCH
Electrical & Communication
ENC Metallurgical and Materials Engineering MET
Engineering
Electrical and Electronics Engineering EEE Metallurgy Engineering MET
Electrical and Instrumentation
EIE Mining Engineering MIN
Engineering
Electrical Engineering ELE Production (SW) Engineering PSW
Electronics & Telecommunication
ENT Production Engineering PRD
Engineering
Electronics and Communication
ENC Production Technology Engineering PTE
Engineering
Electronics Engineering ELX System Science Engineering SSE
Environmental Engineering ENV Telecommunication Engineering TCE
Industrial and Production Engineering IPE Textile Engineering TXT
Industrial Engineering IND
*If your branch doesn’t appear in the above table, kindly choose the closest similar branch of engineering as your branch.

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