(Opol Community College) OCC ANDROID-BASED

STUDENT e-HANDBOOK

Aian Cris D. Lagra

Christian C. Paez

Novie Joy A. Durato

Billy Ryan C. Jariolne

John Louie N. Lastimosa

Gil Andrian M. Tabios

Kevin Steve M. Rivero

Reyziel P. Salarda

DECEMBER 2019
 ABSTRACT

The student handbook is a book that gives useful information about the college.

Student handbook is done to every new hired faculty and enrolled students to keep them

aware and understand policies, rules and regulations pertaining to the operation of the

College. The distribution of the development of this application is due to the need of the

college to intensify information dissemination ensuring understanding of the OCC

policies, rules and regulations thereby improve delivery of quality services.

The main purpose of this study is to enhance the manual handbook which is

printed in a paper. Opol Community College is one of the School Colleges that is using

manual in terms of accessing the information of the institution; most of their data are

placed on a paper. In connection of our project this paper proposes a system which will

benefit the school especially the students.

With this, the researchers proposed making Android-Based e-handbook

application of Opol Community College, in order to improve the use of the handbook from

paper to Android phone application. This proposed project help the student of Opol

Community College to use the easiest way of accessing the information through e-

handbook.
 DEDICATION

The researchers would like to dedicate this Capstone paper to our parents who

support us financially and morally, for giving all our needs during the time we developed

our system. The encouragement given to us when we feel like giving up our hopes. The

love and care given to us which we really need.

To our classmates who also shared their insights about our system. For giving us

the courage to do our best for work for this even though you’re suffering the same way.

For cheering us all that we can and we could do this fight until the end, thank you.

To our dearest mentor/adviser Ms. Bernadeth T. Nacua, without her continued

support and counsel we could not have completed this process. The knowledge and

suggestions you have shared during the times we consulted you, we appreciate it a lot.

For our brothers and sisters who were disturbed in the middle of their sleep

because we are still awake making the study updates we’re really sorry. To our special

someone, no need to mention your names, you already know who you are thank you. To

the random people thank you for tapping our back every time we feel that we’re not going

to make it.

And lastly, we would like to thank God for everything he gave us, the wise mind,

the strong and healthy body, the love he gave us when we couldn’t love ourselves. For

guiding us to lead the right way and for always being there when we need him the most.

Thank you Lord God for everything you have done, we owe you all of this hardship.
 ACKNOWLEDGEMENT

First and foremost the researchers offer our sincerest gratitude to our adviser, Ms.

Bernadeth T. Nacua whose encouragement, guidance and support from the initial to

the final level enabled us to develop an understanding of the subject, without her

guidance and persistent help this project could not have been possible.

To our kindest instructors who never stop teaching, we owe you this project,

without you we would not came up with this system. To our capstone instructor, Dr.

Jonathan V. Cañete, for always reminding us what professional ethics is that made us

a better individual, for the advices on what we’re going to do and don’t. For the unending

guidelines, though you’re the busiest man, still you manage to give us discussion about

our project.

To our parents/guardians who never fail to support us, heartily giving us everything

to provide our needs. For always being there when we need them the most, we awe you

a lot. Without the support of our loving parents we can’t get through all of this.

Last but not the least, to the one above all of us, the omnipresent God, for

answering our prayers for giving us the strength to plod on despite our constitution

wanting to give and throw in the towel, THANK YOU SO MUCH LORD.

The Researchers
 TABLE OF CONTENTS

COVER PAGE

TITLE PAGE

APPROVAL SHEET

ABSTRACT i

DEDICATION ii

ACKNOWLEDGEMENT iii

TABLE OF CONTENTS iv

Chapter 1 INTRODUCTION

Project Context 2

Purpose and Description 3

Objectives of the Study 4

Specific Objectives 4

Scope and Limitation 5

Definition of Terms 6

Chapter 2 REVIEW OF RELATED LITERATURE

Local and Foreign Studies 7-8

Chapter 3 DESIGN AND METHODOLOGY 9-10

Chapter 4 RESULT AND DISCUSSIONS 11-12

Chapter 5

SUMMARY, CONCLUSIONS AND

RECOMMENDATIONS 13-14
REFERENCES 15

APPENDIXES

Letter of Consent

Figure and Plates

Gantt chart

Curriculum Vitae
 Chapter 1

INTRODUCTION

Student handbook is common in all colleges, it is given to a newly enrolled

students. In fact, there are times when the printed handbooks got lost, stolen and

sometimes got drench in rain water.

The researcher observed that the students will have a student handbook on their

Android phones not only to save printing cost but also to ensure that the handbook will

be used until the students last year in the institution.

With the commitment to serve the community with excellence, the Bachelor of

Science in Information Technology of Opol Community College is doing its best to be at

part with their operation. The student handbook is a book that gives useful information

about the college. The distribution of the handbook is done to every newly enrolled

student to keep them aware and understand policies, rules and regulations pertaining to

the operation of the Institution.

However, the usual problem with the current method is the printed handbook

sometimes its lack of supply; the handbook is reprinted every time that there are changes

or updates to the contents.

With the aforementioned reasons, the researchers conducted a study on the

development of Android mobile-based student handbook that can be installed on android

devices making it possible for the students and the faculty of an educational institution to

read whenever possible. The e-Handbook is user friendly with its plain and simple

graphical user interface.

 2

Project Context

The researchers create OCC ANDROID-BASED STUDENT e-handbook that

would benefit the students of Opol Community College especially to the freshmen by

viewing and studying the content of information about the institution. The e-handbook

The traditional handbook or manual is the one that is printed in a paper. Since the

institution cannot give enough supply to the students who want to have the handbook, the

researcher found a way to distribute the handbook without a cost. The old version of

handbook is consuming a lot of paper and very costly. In order to have a copy of it the

students must ask for a copy in the library to photocopy it and it is very bothering. In the

old version of handbook there is no additional features which is interactive to the user, it

is just a plain text and simple with contents inside it.

3
Purpose and Description

This application will be beneficial for the old and freshmen students of (Opol

Community College) OCC and to assures that our application is easy access to the e-

Handbook for the students of OCC anytime but it provided the application to installed in

their Android phones. So the student of Opol Community College (OCC) no need to

spend money for printing.

The system will benefit the following stakeholders:

Newly enrolled students of OCC. The application will provide students information and

knowledge about the College using their smartphones/tablets.

Old students of OCC. It is not only for the new students but also for the old students too

because most of the old students are not yet familiar with some of the information about

the institution and if they’re in doubt about rules and regulations of the (Opol Community

College) OCC they can consult their handbook through their Android phones/tablets.

Instructors. Some of instructor need a handbook to use for their classes or students. But

not all student in one section have it, so the OCC ANDROID-BASED STUDENT e-

handbook application will help them to have the copy of it through mobile phone.

OCC Faculty. The faculties didn’t hassle to print the handbook because the researcher

provide the application which is OCC ANDROID-BASED STUDENT e-handbook.

4
Objectives of the Study

General Objectives

This project aimed creating a system that will benefit the students to use the

easiest way of accessing student manual anytime anywhere. For the betterment of the

school use, the researcher’s conducted a study of how it will help the progress of the

school.

Specific Objectives

The current version of the handbook is in form of a book bind one which is prone

to tear, damage and lost. To prevent or minimize the stated dilemmas, the researchers

had come up to an idea to develop an android-based student handbook with the following

objectives:

Specifically, the project aim to:

1. To convert the hardcopy version of the handbook to android-based which will

make it easier for the students to read the content of the handbook using their

android devices.

2. To encourage students to download the application e-Handbook with

interactive design.

3. To develop an application for the students that has an adjustable font size for

easier reading and understanding.

 5

Scope and Limitation of the System

Scope of the Study

The OCC ANDROID-BASED STUDENT e-HANDBOOK application will be for the

students of the college. The project will cover the history of Opol Community College, the

regulations and rules, and other important information regarding the OPOL COMMUNITY

COLLEGE.

Limitation of the Study

The limitations a researcher made is you cannot download the e-Handbook

application if you do not have internet connection. The application is intended for Opol

Community College Students only.

6
Definition of Terms

This page provides definitions of many of the terms used in the proposed system

based on some references.

Android application. A software application running on the Android platform. Because

the android platform is built for mobile devices, typical android app designed for a

smartphone or a tablet PC running on Android OS.

E-Handbook. A concise manual or reference book providing specific information or

instruction about a subject or place.

System Icon. The icon represent the use of its contents. Each icons has

.
 7

Chapter 2

REVIEW OF RELATED LITERATURE AND STUDIES/SYSTEM

Local and Foreign Studies

Local Literatures

Street food application

According to NR Ramos of the Manila Bulletin (January 4, 2016) states that street food

tycoon is a game application created by Filipino computer programmer/game developer

Erickson Garayblas, which has already reached four million downloads. Street Food

tycoon application is a free download from the IOS store and android Google app launch

on January 24, 2016. The proponent has able to apply the concept of inverting and

immerging the software development into an android system applications for the trends

that might affects the latest and most in demands structure nowadays. The concerns

focus on the aspects of system developing using android system.

PAG-ASA Mobile android application

According to Nadine Camille Ochoa (June 26, 2013) The PAG-ASA Mobile android

applications that was released on September 2011 provides the daily weather forecast,

satellite image, severe weather bulletin and forecast track of typhoon in the Philippines.

The proponent choose this android article because it correlates Android system which in

invading into the android phones are the features for monitoring the calamities, storm

updates, and imaging of the typhoons.

Smartphones are an integral part of people’s life. In this article, we will use the terms

“smartphones” and “mobile” interchangeably. What we have in mind whenever we say

mobile is a phone with access to the internet. They are mobile phones highly advanced

in terms of technology, computing capabilities and connectivity with functions similar to

those computers.

Mobile Apps

According to the article of Grace Melanie Lacamiento 2012 entitled mobile apps could be

huge export product for PHL, tremendous growth of smartphone usage in the country

make the creation of mobile applications a lucrative option that local developers and start-

up technopreneurs should look into. Alvin Gendrano, director of Microsoft Philippines

Developers and Platform Group, said that now is a ripe opportunity for the creation of

mobile applications. Software products such as games, musical content and applications,

could be a huge export market for the Philippines.

Foreign literature

The effects of mobile application

Today, technology is an essential part of human life and use of the technological devices

has rapidly increased. Mobile technology products most often used among the

technological devices (smart phones, tablets, etc.) offer an opportunity for individuals for

easily access to all kinds of information they want without a time and place limit. Mobile

technology products previously used as a communication device, today, catch the

attention of individuals and/or institutions not only for this purpose, but also making its

presence felt in many fields such as trade, education. In the traditional education, also in

the distance education, the effect of the information centers and services is important for

the information access and sharing of the users to reach to the high level.
Mobile Device

According to Cisco, mobile device traffic last year alone was twelve times greater than

the entire global internet traffic in 2000 (2013). The data is astonishing, but leaping into

development strategies without planning leads to disaster. As Mcwherther and Gowell

suggest “Sometimes, a bad mobile application or website can be worse than no mobile

app or website” (2009).

Early mobile application solutions required enterprises to choose between cradle-based

synchronization through a wire line network or a pure online wireless solution (PENTA

group, 2010). However, Mobile applications are rapidly rising segments of the

international mobile market, which consist the software runs on a mobile device and

performs certain tasks for the clients. New research suggests that the global market for

mobile applications will explode over next two years. Research has been done for the

world’s second biggest apps store the Getjar. It was said that the market will grow to

$17.15billion in the next two years and downloads would rise from 7 billion last year to 50

billion by 2012 – a 92% increase (BBC News, 2010).

 9

Chapter 3

Design and Methodology

Research design and methodology

The researchers noticed that some copies of the handbook lack of supply and as

for newly enrolled students they have difficulties in knowing some rules and protocols of

the school same to old students. It has occurred that the researchers agreed and decided

to make a student’s e-handbook in a mobile application. Based on the researcher’s

observation and experience, few student of Opol Community College (OCC) have the

student handbook but due to lacking of supply not all student have it.

The researchers choose to develop a solution to this problem, by creating a mobile

android application that is capable in addressing the problem, an easy to use, easy to

carry handbook in the user’s pocket.

Requirements Anal

System Design

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Testing Procedure

Development of System

Implementation
 10

Requirements Analysis

The researchers conducted survey about the manual handbook and the e-

handbook to some students of Opol Community College (OCC).Out of 100 students who

were questioned 46 said that it is much better if they would have handbook in there

android phones. If ever they don’t have internet connection they can ask copy of other

student who downloaded it already and share it through Bluetooth. The population of Opol

Community College (OCC) consist of more than 1,700+ students. Since the institution

cannot give enough copies to all of the students enrolled the researcher created a system

that would give enough copies.

System Design

The researchers recognized the features and designs to be used in the

development of the Android-based student e-handbook suitable to the objectives of the

study. The user interface and the basic flow of the system were designed in this phase.

The user’s requirements are the bases of the proponents in designing the system.
 View/study
information
to contents,
Manage
contents
ANDROID-
BASED
STUDENT ADMINISTRATOR
e-
handbook

Upload
contents
OCC STUDENT

Search contents

Figure 1. Context Data Flow Diagram of the ANDROID-BASED

STUDENT e-handbook

Figure 1. Illustrates the diagram of the processes and the flow of data system. The

student search for the contents they wanted to read and the app returns the result for the

users to view. The administrator manages and updates the contents of the app and

upload it back to the server.

Testing Procedure

Internet
connection

Search and
Download OCC
ANDROID-
BASED
STUDENT e-
handbook

Figure 2. Search and Download with Internet connection

Figure 2. To download the e-handbook, the user must turn on the Wi-Fi or data

connection. After that click the play store and search OCC ANDROID-BASED

STUDENT e-handbook and download.

 11

Chapter 4

RESULTS AND DISCUSSIONS

In this chapter the researcher will present to you the output of the system since

we didn’t conducted a survey. The figure 1. We’ll going to present below is the actual

process of our system. Each figures has a different features and discussions.

Figure 1: This shows the actual image after you download the application

As you can see in the figure above the top image stands for the main cover of the

application. The below icons with labels is the content of the e-handbook.
 12

Figure 2: This shows the icons of each of the specified list of contents

The picture above shows the different icons of the specified list of contents. Each icons

has a different functions.

Figure 3: This picture shows the exit button

 13

Chapter 5

SUMMARY, CONCLUSION AND RECOMMENDATIONS

Summary

In the recent years the institution is using manual handbook which is printed in a

paper that can cause to some students find it useless. The researchers found a way to

end that dilemma and created a system that would be easier and much useful as well.

Student handbook based on android application is more accessible, time consuming and

more attractive than the usual handbook. This system is the answer to the institution so

that the student will be motivated to scan their handbook using their android phones.

Conclusions

The Android-Based Student e-Handbook for the institution of Opol Community

College helps the student to access and use the easiest way of knowing all the information

of the school. The system allows them to use it anytime, anywhere if they have the

downloaded app on their android phones.

 14

Recommendations

The following recommendations are necessary for the improvement of the OOCian

students using android application.

1. Optimization of the application so that it can accommodate lower-end android

mobile devices.

2. Development of versions yearly for every policies of the school up to date.

3. Provide more categories to get more familiarize to the school.

4. Add pictures regarding to the school facilities of the school.

 15

References

http://apjmr.com/wp-content/uploads/2018/09/APJMR-2018-6.4.10pdf

https://www.scribd.com/document/296907330/Android-Based-Student-Handbook

http://www.apjmr.com/wp-content/uploads/2018/09/PJMR-2018-6-9-10.pdf

https://www.inettutor.com/download/android-based-student-handbook-tutorials-pdf/

https://www.academia.edu/10293860/MSEUF_HANDBOOK_ANDROID_APPLICATION

(http://apjmr.com/wp-content/uploads/2018/09/APJMR-2018-6.4.10pdf)

(http:er.educause.edu/aticles/2015/6/students-mobile-learning-practices-in-higher-

education-a-multiyear-study)

www.academia.edu/1130116

www.studymoose.com/revies-of-related-literature-and-studies-essay

www.scribd.com

https://www.grin.com

https://www.ukessays.com
 CURRICULUM VITAE

Christian Q, Paez.
Citihomes Malanang
Opol, Misamis Oriental
Contact no. 09362795489
xtianpaez@gmail.com

PERSONAL DATA

AGE: 21

BIRTHPLACE: Crossing, NCR

CITIZENSHIP: Filipino

CIVIL STATUS: Single

LANGUAGE SPOKEN: Tagalog, English

EDUCATION

TERTIARY: Opol Community College

Opol, Misamis Oriental

SECONDARY: Golden Acres National High School

Las Piñas City

PRIMARY: Golden Acres Elementary School

Las Piñas City
 CURRICULUM VITAE

Aiancris D. Lagra
El Salvador City
Misamis Oriental
Contact no. 09261102535

PERSONAL DATA

AGE: 27

BIRTHPLACE: El Salvador City, Misamis Oriental

CITIZENSHIP: Filipino

CIVIL STATUS: Single

LANGUAGE SPOKEN: Tagalog, English

EDUCATION

TERTIARY: Opol Community College

Opol, Misamis Oriental

SECONDARY: Cogon National High School

Poblacion, El Salvador City

PRIMARY: Cogon Elementary School

El Salvador City
 CURRICULUM VITAE

Novie Joy A. Durato

Youngsville Subdivision
Opol, Misamis Oriental
Contact no. 09261102535
nj.durato@gmail.com

PERSONAL DATA

AGE: 22

BIRTHPLACE: Crossing, Libona Bukidnon

CITIZENSHIP: Filipino

CIVIL STATUS: Single

LANGUAGE SPOKEN: Tagalog, English

EDUCATION

TERTIARY: Opol Community College

Poblacion, Opol, Misamis Oriental

SECONDARY: Libona National High School

Crossing, Libona Bukidnon

PRIMARY: Igpit Elementary School

Igpit, Opol, Misamis Oriental
 CURRICULUM VITAE

Billy Ryan Jariolne

Zone-4 Molugan
El Salvador City
09057307632
RyanJariolne@gmail.com

PERSONAL DATA

AGE: 22
BIRTHPLACE: Molugan El Salvador City
CITIZENSHIP: Filipino
CIVIL STATUS: Single
LANGUAGE SPOKEN: Tagalog , Bisaya , English

EDUCATION

TERTIARY: Molugan Elementary School - Molugan El Salvador City

SECONDARY: Opol National Secondary School – Opol Misamis Oriental
PRIMARY: Opol Community College - Opol Misamis Oriental
 CURRICULUM VITAE

John Louie N. Lastimosa

Zone-5 tangke taboc
Opol, Misamis Oriental
09264568968
Louielastimosa666@gmail.com

PERSONAL DATA

AGE: 21
BIRTHPLACE: Molugan El Salvador City
CITIZENSHIP: Filipino
CIVIL STATUS: Single
LANGUAGE SPOKEN: Tagalog , Bisaya , English

EDUCATION

TERTIARY: Opol Community College

SECONDARY: Tangub City National High School
PRIMARY: City Central School
 CURRICULUM VITAE

Gil Andrian M. Tabios

Tambaling 2
El Salvador City
09061777584
Giltabios93@gmail.com

PERSONAL DATA

AGE: 20
BIRTHPLACE: Tambaling 2 El Salvador City
CITIZENSHIP: Filipino
CIVIL STATUS: Single
LANGUAGE SPOKEN: Tagalog , Bisaya , English

EDUCATION

TERTIARY: Opol Community College

SECONDARY: Saint Joseph Academy
PRIMARY: PSB Elementary School
 CURRICULUM VITAE

Kevin Steve M. Rivero

Bonbon
Opol, Misamis Oriental
09756628944
riveroknights1973@gmail.com

PERSONAL DATA

AGE: 22
BIRTHPLACE: Barangay Sukailang, Surigao City
CITIZENSHIP: Filipino
CIVIL STATUS: Single
LANGUAGE SPOKEN: Tagalog , Bisaya , English

EDUCATION

TERTIARY: Opol Community College

SECONDARY: Bagong Silang National High School
PRIMARY: Sukailang Elementary School
 16

Gantt Chart

The indicated chart below is progress of our gathering data from start to finish.

PROGRESS

5
4.5

4
3.5
3.5
3.5
2.8

2.5
2.2
2.2
2.1
2.1

1.9
2
2
2

2
1.7
1.7
1.6
1.6
1.5
1.5

1.5
1.5

1.5
1

1
0.5
0.5
0.5

0
0

MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER

Data Gathering System Analysis Coding Designing Program Testing

Figure 4: Calendar of Activities