SUPA Guidelines

XIME Bangalore

1. INTRODUCTION

2. REGULATIONS

3. NUMBER OF COPIES TO BE SUBMITTED

4. ARRANGEMENT OF CONTENTS

5. MAJOR COMPONENTS FOR STUDY

6. MAJOR TYPOLOGICAL INSTRUCTIONS WITH REGARD TO REPORT

7. PLAGIARISM

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 1. INTRODUCTION
The PGDM of Xavier Institute of Management and Entrepreneurship (XIME) requires every
student to undergo social training with the objective of gaining knowledge and experience of
involving directly in Socially Useful and Productive Activities (SUPA). As SUPA exposes
students to social responsibility coupled with socio-economic issues through their induction and
working at an NGO, it must be carried out with all seriousness and exemplary commitment
with a mark of distinct quality. This manual is prepared by SUPA Cell of XIME with an
intention to depict clearly as to how course and the report should be prepared.

2. REGULATIONS

1.SUPA commences as and when the final term examination for Term II is over and be
submitted well within the first two weeks from the commencement of Term III. The student
shall be encouraged to choose an NGO of their accessibility or be assigned by the SUPA cell
of XIME. However, the students can take up NGOs which is in existence for at least 5
years.
2.Duration of the SUPA programme will be for a minimum of three weeks, within the period from
9 Dec, 2019 to 4 Jan 2020.
3.A work diary is to be maintained by the students of their activities at the NGO/Work place. The
Weekly report (See Annexure 7) should be submitted to the SUPA Supervisor at the end of every week.
Failure of submitting the weekly report on time may disqualify you from completing SUPA.
4.Students are required to collect a Certificate from the NGO after completion of the work
5.Photographs of student activities at the NGO/ work place must be attached with the report.
6.Students are required to submit a 2 minute video presentation about their SUPA activities in CD format
along with the report.
7.Students are required to prepare the Individual Report, the format of which is available in the Libraryand
submit the same to the college before the deadline (deadline shall be intimated later).
8. SUPA carries a maximum of 100 marks, the evaluation of which shall be made On
the basis of the quality of report (40+20 Marks), viva-voce examination and feedback
from NGO (30+10 Marks).

` 3. NUMBER OF COPIES TO BE SUBMITTED

Two hardbound reports with a soft copy (CD) have to be submitted to the respective supervisor.
Spiral binding, plastic comb binding will not be accepted. The office shall send (i) One hard
bound copy to the library; (ii) the other one can be retained by the student. In case, the NGO
demands a copy, prepare one more copy in addition to two.

4. ARRANGEMENT OF CONTENTS

Project Report of SUPA should be as per the following format and size. The sequence given below
should be strictly followed:

 Cover Page & Title Page

 Certificate from the Guide & Dean 
 Certificate from the NGO
 Declaration
 Acknowledgements
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  Preface
 Executive Summary
 Table of Contents
 List of Tables
 List of Figures
 Chapters*
 References & Appendices

1. Cover Page & Title Page: A specimen copy of the cover page & Title Page of the
dissertation are given in the specimen
2. Bonafide certificate: The Certificate shall be issued by the Supervisor in double line
spacing using font style of “Times New Roman” and Font size of 14 as per the format
3. Certificate from NGO: The certificate received from NGO on the completion of SUPA is
mandatory. The certificate should carry the period of internship and your attendance and
performance.
4. Declaration of the Student: Declaration to be given by the student in one and a half line
spacing and Font size of 14 as per the format.
5. Acknowledgement: It should brief and should not exceed one page in double spacing
Acknowledge the contribution of the NGO executives, Supervisor and other faculty members,
librarian, parents and job typing personnel and so on as you like.
6. Table of Contents: The title page, Certificate and Declaration will not find a place among
the items listed in the Table of Contents. The page number for the list of tables, list of figures,
list of abbreviations and acronyms and abstract, should be in lower case Roman letters.
7. List of Tables: The list should use exactly the same captions of tables as they appear in the text
8. List of Figures: The list should use exactly the same captions as they appear above the tables
in the text
9. Abbreviations and Acronyms: Expansion/explanation for abbreviation/Acronyms should be
written under this head.
10. Executive Summary: Executive summary is an abstract of the project report, not exceeding 300
words typed in one and a half line spacing, Font style Times New Roman and Font size 12. The
executive summary should be written to accommodate Objectives (2 lines); methodology (three
lines); major findings (10 lines) and conclusions (5 lines). Nonetheless, abstract should not
exceed two paragraphs.
11. Organization of the Report: The chapters may broadly be divided into five. The number of pages per
Chapter is approximately given.

CHAPTER NO. CONTENTS PAGE NO

1 Introduction 01 – 02

2 Methodology 02 - 04

3 Profile of NGO 05- 09

4 Analyses, Findings and Learning Experiences 08 - 30

5 Conclusions & Recommendations 30 – 32

6 References

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 7 Annexures if any

5. MAJOR COMPONENTS FOR STUDY

In addition to writing of your observations, field work experiences, and focus group discussion, the report
shall include the following components:

 Vision, Mission and Objectives of NGO

 Projects undertaken by NGO
 Implementation of Various Projects of NGO
 Beneficiaries of Various Projects of NGO
 Social Cost and Benefit Analysis (SCBA) of NGO
 Studying the organization structure and recommending changes/revamp.
 Trying to redefine the objectives of the organization and how much the present structure is
able to achieve.
 Meeting up with potential donors and explaining them the benefits of donating.
 Exploring potential for funding sources for the NGO or the Organization concerned.
 Preparing documentation needed by the Income Tax Department to consider deduction from IT
of any donation made to the organization.
 Liaisoning with government departments for relaxation of any taxes/levies/duties levied on the organization.
 Improve public awareness by designing websites and registering e-mail ids, by training
people to check their e-mail, Digitization and replying to them, training people to update their
organization.
 Finding suitable job/productive work in surrounding areas which could generate revenue and
promote a feeling of self-respect for the inmates, given their physical and mental capabilities.
 Scouting around for sources of lower interest rates for capital loans taken by the organization.
 Writing project proposal for funding critical activities for the inmates of the organization.
 Writing articles for publication in major magazines and newspapers about the positive work
being done by the organization.

6. MAJOR TYPOLOGICAL INSTRUCTIONS WITH REGARD TO MAIN TEXT

The students are required to adhere to the following instructions.

1. Typing should be done on one side of the A-4 size executive bond paper.
2. The left side margin should not be less than 1.5 inches, the right top and bottom
margin should be 1 inch.
3. The text of the project should be 1.5 spaced in Times New Roman; quotations and foot
notes should be in single space.
4. Chapter heading should be capitalized and should be kept at center. Section heading
& subdivision headings should be typed on the left hand margin in title case, say for
example, Women Development Initiatives.
5. Tables, graphs and diagrams should have respective number, captions and source.
6. All pages in main text except prefatory items should carry the Arabic numerals placed
on the bottom at the centre. As already mentioned, Title page, Acknowledgement,
Table of contents etc. should be numbered in lower case Roman numerals.
7. Numbering of chapters, divisions and sub-divisions should be done, using Arabic
numerals only. For example, sub-division 3 under division 5 of chapter 1 should be
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 numbered as 1.5.3.
8. Table and Figures appearing in the main text should have appropriate numbers and
captions. If there is a First table in Chapter Three, the number of Table should be
assigned as 3.1. Table and Figures should appear at the centre.

7. PLAGIARISM

Any attempt to copy from another (present or Previous) student or to copy large chunks
from NGO annual reports, academic or other sources without approximately referencing
those sources will trigger the action for the offence of plagiarism. If anyone is found
guilty, XIME will initiate stern action. All the material that relates to the report, including
completed questionnaires or tapes from interviews, video clips should be shown to the
supervisor and be kept by the students until the Institute has declared the results.

Format of Weekly Report

SOCIALLY USEFUL AND PRODUCTIVE ACTIVITY (SUPA) WEEKLY REPORT

Student’s Name:_____________________________ Name of the NGO _________________

WEEK METHODOLOGY ACTIVITIES LEARNING EXPERIENCE

ONE UNDERTAKEN

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 From Data
……….. Collection/Observation/Field
Visit & Work/Focus Group
To Discussion
…………. (Mention which
methodology/s you have
used in gaining experience
and in case of field visit,
furnish the details of
locations)

Student’s Signature Supervisor’s Signature

NB. Ensure that you submit the report to the supervisor every week.

At least three reports have to be submitted to the supervisor before submitting the final draft.