Justify your attendance at EGYPS 2020 with this letter template*

*Note this is a template only. Please copy and paste and amend to suit your business requirements.

Request for approval to attend: Egypt Petroleum Show (EGYPS) 2020

Dear [insert Manager’s name],

I would like to request approval to attend the Egypt Petroleum Show 2020 (EGYPS) taking place from 11-13 February
2020 at the Egypt International Exhibition Center, Cairo. This is the largest oil & gas show across the Mediterranean and
North Africa as well as the region’s most influential event for current and future oil & gas leaders and professionals.

EGYPS 2020 is held under the patronage of His Excellency Abdel Fattah El Sisi, President of the Arab Republic of Egypt
and supported by Egypt’s Ministry of Petroleum and Mineral Resources. Over 30,000 visitors from across the globe will
gather to discuss the current and future opportunities for the oil & gas industry. Attending the conference and the trade
show would be a significant opportunity for me [and our team] to learn about the industry’s leading ideas, innovations,
solutions, best practices and apply them in my work and in our organisation.

Dedicated conference streams at EGYPS which are of particular interest to me include: [delete as appropriate]

• Strategic Conference, 11-12 February

• Technical Conference, 11-13 February
• HSE in Energy Conference and Awards, 12 February
• Finance and Investment Summit, 13 February
• Women in Energy Conference and Awards, 13 February

Throughout the 3-day event, there is time dedicated to networking, so I’ll have the chance to set up meetings with
people and companies that can help our organisation as well as raise our organisation’s profile and develop our
relationships with the leading players from the region.

Below are some of the exhibitors with whom I would be setting up meetings during EGYPS 2020:
[mention exhibitors name] (Full list of exhibitors: https://www.egyps.com/exhibition/2020-exhibiting-companies/)

Upon my return from EGYPS 2020, I will share all the information I’ve collected including speakers’ presentations, notes,
useful vendor product information, and contacts I’ve made with our team so that we can start implementing the best
practices in our organisation.

Below is an approximate breakdown of the attendance costs:

Airfare: [$ XXX]
Transportation (between airport and hotel): [$ XXX]
Hotel: (3 nights at $ XXX): [$ XXX]
Meals: (3 days at $ XXX): [$ XXX]
Conference registration fee: [$ XXX] (check current price – www.egyps.com/confreg)
Total: [$ XXX]

If I register before 30 November 2019, I can take advantage of the Earlybird discount and receive an all-access
conference and trade show pass for [insert applicable Earlybird price].

Should you require any further information regarding EGYPS 2020, please let me know.

Thank you for considering my request and I appreciate your support and authorisation to attend EGYPS 2020.

Sincerely,