Data Bases

Fig. 4.11.2: Resultant Screen

Note: The same example can be performed by the user by opting for Query Wizard.
4.12 CREATE MAKE TABLE QUERY
There are instances, when a user wants to save the result of a query as a table, which containing
multiple and selected fields from more than one table, for future use. This can be achieved by
using Make Table available under Query Type option as shown in Fig. 4.12.1. A query saved
using make table option retrieves data from one or more tables, and then loads the result set into
a new table. That new table can be saved in the database that is the working database, or the
user may also create it in another database.
Source:-
Database : Northwind 2007
Table 1 : Products
Table 2 : Purchase Order Details

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Fig. 4.12.1: 'Make Table' option

Once, query is created, as explained in the above sections, the user is required to do the following
steps:-
1. Click Make Table available under Query Type option, the user will see a screen similar to
the one shown in Fig. 4.12.2, which is as follows:-

Fig. 4.12.2: 'Make Table' Dialog Box (i)

2. The user will be required to give some meaningful name to the new table as shown in
Fig. 4.12.3, which is as follows:-

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Fig. 4.12.3: 'Make Table' Dialog Box (ii)

3. Further, the user is required to specify the location of the table as either Current Database
or as Another Database. In the case the user choose Current Database, he or she needs to
simply click OK, else, the user will have to specify the location of the database in which the
user wished to save the file and after specifying the location of the database, the user needs
to click OK to finish the activity.
4.13 CREATE PARAMETER QUERY
There are times, when a user wants to supply value to a query as parameter. This can be achieved
by using parameter query. A parameter query prompts a user for some input before running a
query. To achieve this, the user needs to enclose a question in square brackets ([]). Taking the
previous example in to consideration, if the user wishes to see the purchase order quantity of a
selected product, the user needs to do the following steps:-
Source:-
Database : Northwind 2007
Table 1 : Products
Table 2 : Purchase Order Details
1. The user needs to mention [Which Product Name?] in the criteria row as shown in
Fig. 4.13.1, as follows:-

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Fig. 4.13.1: To Supply value to a query

2. The user then needs to click Run, and the a screen similar to the one shown in Fig. 4.13.2
will be displayed to the user:-

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Fig. 4.13.2: On 'Run' of Query

3. Click OK and the user will be shown the result as shown in the following Fig. 4.13.3.

Fig. 4.13.3: Resultant Screen

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Following Table 4.13.1 provides some options which the user can use in parameter query:-

Like "*" & [Prompt] & "*"
Like "*" & [Prompt]
Like [Prompt] & "*"
> [Prompt]
Note: You can also use
< (less than) ,<= (less than
or equal to) >=, >= (greater
than or equal to),
or <> (not equal)
Table 4.13.1: Parameter Query Option
Returns all records that contain the value you enter.
Example: If you enter ad, Access returns all records that
include the sequence ad anywhere in the field.
Returns all records that end with the value you enter.
Example: If you enter S, Access returns all records that end
with S.
Returns all records that begin with the value you enter.
Example: If you enter S, Access returns all records that begin
with S.
Find all records with a value greater than the value you
enter.
Example: If you enter 5, Access returns all records that are
greater than 5.

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