YCI Romania

2012 Graduation Ceremony

Draft script

Date: Monday 22 October 2012

Time: 10:30am – 12noon
Venue: Athenee Palace Hilton Bucharest, function room: Le Diplomate
Master of Ceremony (MC) (and interpreter): Mrs Mihaela Petrache, HR Manager, Hilton Hotel

Speakers’ table and podium:

Mr Igael Porecki Mr Alberto Canovas Mrs Linda Griffin Mr Catalin Popa Mr Yilmar Yildirimlar IDRU Director

Speakers’ table MC

Podium

Equipment required:
 Projector
 Laptop – connection equipment
 Screen for projection
 Microphone for podium and wireless microphone as a back-up

Running order:

MC – Good afternoon.

It is with great pleasure that we welcome you to the graduation ceremony of

the young people who participated in the third year of the Youth Career
Initiative programme in Romania.

This has been the result of a partnership between the Youth Career Initiative,
World Vision Romania Foundation and three leading hotels in Bucharest: the
Athenee Palace Hilton, the JW Marriott Grand Hotel and the Radisson Blu
Bucharest.

YCI is an initiative of the International Business Leaders Forum, an

organisation founded by the Prince of Wales with the mission of promoting
responsible business leadership and partnerships for sustainable economic
and social development.

YCI works with the international hotel industry in order to provide young
people with life and work skills so that they are able to make informed career
choices and improve their employability.

MC – I would like to introduce our special guests:

Mrs Linda Griffin, General Manager of the Athenee Palace Hilton Bucharest
Hotel

Mr Igael Porecki, General Manager of the JW Marriott Grand Hotel Bucharest

 Mr Yilmar Yildirimlar, General Manager of the Radisson Blu Bucharerst Hotel

Mr Catalin Popa, Director, World Vision Romania Foundation

(Name to be confirmed) IDRU Director

Mr. Alberto Cánovas, Head of YCI

We also welcome the special guests (optional):

(list those special guests who have confirmed attendance, including title and
organisation they represent)

We are also thankful for the presence of:

The young people who took part in the Youth Career Initiative programme as
well as their families and friends

The senior managers, trainers and the associates of the participating hotels,
who made this programme possible

Our stakeholders and other partner organisations

Representatives of the media

MC – YCI provides disadvantaged youth with opportunities for personal and

professional development by combining theoretical and practical instruction
within a successful business environment.

YCI is made possible thanks to the vision and leadership of the participating
hotels.

I would like to invite Mrs Linda Griffin to say a few words about Hilton’s
involvement in the programme.

MRS LINDA GRIFFIN’S SPEECH (5 MINUTES)

MC – Thank you Mrs Griffin. May I now ask Mr Igael Porecki to speak on behalf of
his team at the JW Marriott

MR IGAEL PORECKI’S SPEECH (5 MINUTES)

MC - Many thanks Mr Porecki. And now we will hear from Mr. Yilmar Yildirimlar,
who will share his views on the experience of the Radisson Blu hotel with the
programme

MR YILMAR YILDIRIMLAR’S SPEECH (5 MINUTES)

MC - Many thanks Mr Yildirimlar. I would like to ask Mr Catalin Popa to speak on
behalf of the World Vision Romania Foundation.

MR CATALIN POPA’S SPEECH (5 MINUTES)

MC - Many thanks Mr Popa. May I ask (name to be confirmed) to come to the

podium and say a few words about IDRU’s involvement in the project.

IDRU DIRECTOR’S SPEECH (5 MINUTES)

Thank you. And now we will hear from Mr. Alberto Canovas, who will speak on
behalf of YCI.

MR ALBERTO CANOVAS’S SPEECH (5 MINUTES)

MC – Thank you Mr Canovas.

Finally, we would like to invite [NAME OF PARTICIPANT], of the YCI

programme at the [NAME OF HOTEL TO BE CONFIRMED], who would like to
say a few words on behalf of his/her fellow students.

GRADUATE’S SPEECH (5 MINUTES)

MC - Many thanks to [NAME OF PARTICIPANT] for those words. We will now show
a short presentation with the views of other YCI students and their views of the
training programme.

[NOTE: IDEALLY, THE PEOPLE SITTING AT THE HEAD TABLE SHOULD

BE ABLE TO VIEW THE SCREEN, OTHERWISE, THE MASTER OF
CEREMONY CAN INVITE THEM TO SIT AT THE FRONT ROW – SITS
SHOULD BE RESERVED – TO BETTER APPRECIATE THE
PRESENTATION, AFTER THAT, THEY CAN RETURN TO THE HEAD
TABLE]

SHOW PRESENTATION WITH TESTIMONIALS AND PHOTOS

MC - We will now proceed to present the certificates to the graduates of the third
year of the YCI programme in Romania.

In order to present the certificates to the participants, we would like to ask the
General Manager and the Human Resources Manager of the Hilton Hotel, as
well as Mr Canovas, Mr Popa and IDRU Director (name to be confirmed) to
come to the front.

THE REPRESENTATIVES OF THE HILTON HOTEL AS WELL AS MR

CANOVAS, MR POPA AND IDRU DIRECTOR COME FORWARD IN ORDER
TO PRESENT THE CERTIFICATES.

AN ASSISTANT TO THE CEREMONY HOLDS THE CERTIFICATES IN THE

ORDER THAT THEY WILL BE PRESENTED AND STANDS NEAR THE
PEOPLE PRESENTING THEM (AS EACH PARTICIPANT IS CALLED TO
COLLECT THEIR CERTIFICATE, THE ASSISTANT WILL PASS THE
CORRESPONDING CERTIFICATE TO THE PEOPLE PRESENTING THEM)
 THE MASTER OF CEREMONY STARTS READING OUT THE NAMES OF
THE GRADUATES OF THE HILTON HOTEL ONE BY ONE, PAUSING LONG
ENOUGH TO ALLOW TIME FOR EACH GRADUATE TO STAND UP, WALK
UP TO THE PEOPLE PRESENTING THE CERTIFICATES, GREET THEM
AND COLLECT THEIR CERTIFICATE.

AS THE GRADUATES COLLECT THEIR CERTIFICATES THEY WAIT ON

ONE SIDE OF THE STAGE UNTIL THE LAST GRADUATE OF THE GROUP
HAS COLLECTED THEIRS. (AN ASSISTANT INDICATES THE
GRADUATES WHERE TO WAIT WHILE THE REST OF THE
PARTICIPANTS RECEIVE THEIR CERTIFICATES).

HILTON GRADUATES

1. Nicolae Bogdan DUMITRASCU

2. Irina Gabriela CRACIUN
3. Andrei Alexandru JITEANU
4. Mona KIS
5. Alberta Elena MOLDOVEANU

AFTER ALL HILTON GRADUATES HAVE COLLECTED THEIR

CERTIFICATES THEY JOIN THE PEOPLE PRESENTING THE
CERTIFICATES IN ORDER TO POSE FOR THE OFFICIAL PHOTO OF THE
HILTON GROUP OF GRADUATES. ALL GRADUATES SHOW THEIR
CERTIFICATES (AN ASSISTANT MAKES SURE THAT EVERY GRADUATE
IS SHOWING THEIR CERTIFICATE TO THE CAMERA).

THE SAME PROCEDURE IS REPEATED FOR THE OTHER TWO HOTELS:

JW MARRIOTT GRADUATES:

1. Ionela Florentina BUCHE

2. Tabita HAURAS
3. Raluca BURLACU
4. Roxana MATEICIUC
5. Daniel RADU
6. Gabriel VATAVU

RADISSON BLU GRADUATES:

1. Crina RADOI
2. Emilia BUTAC
3. Andreea Cristiana CIOBANU
4. Cristina Maria DIACONU
5. Adrian ICHIM
6. Marius GHEORGHIAN

AFTER THE GROUP PHOTO OF THE RADISSON BLU, ALL GRADUATES

AND REPRESENTATIVES OF ALL HOTELS COME TO THE FRONT FOR
AN OFFICIAL PHOTO OF YCI ROMANIA 2011-2012.

MC - Congratulations to each of the graduates who have successfully completed

the YCI programme – eight months of intensive training, learning and personal
growth. Many thanks to all the participating partners: Hilton, JW Marriott and
Radisson Blu hotels, World Vision Romania Foundation, IDRU and YCI and
other partners that dedicated efforts, enthusiasm and resources to make this
initiative possible.

We finish this event with the certainty that this is only the beginning of a new
chapter in the life of each of our graduates and we hope that this programme
has equipped them with useful skills and tools for their career development.

We wish a very successful future to each of the graduates and we look

forward to receiving a new group of students next month.

We invite everyone to enjoy some refreshments at (name of the area where

the refreshments are being served).

Thank you very much and have a good afternoon!

 Youth Career Initiative
Graduation Ceremony
Checklist

Date: Monday 22 October 2012

Time: 10:30am – 12noon
Venue: Function Room – Diplomat, Athenee Palace Hilton Bucharest

CHECKLIST:

1. Before the ceremony starts, play some background music in the function room and a slide
show with photos of the graduates and the logos of the participating partners.

2. Reserve the first couple of rows of the theatre-arranged event room for the graduates as
well as authorities and other special guests. Prepare tags with the names of the graduates
and special guests and attach them to the seats on the first couple of rows.

3. Prepare name cards (Stating name and Organisation) for the people to seat at the
speakers’ table and podium (MC). They should be printed double-faced in order to assist
the members of the speakers’ table where to sit when they are behind the table. It is
advisable to have a person greeting/assisting the members of the speakers’ table to make
their way to the table and get to their seat.

4. Place still water bottles for each of the members of the speakers’ table and the podium.

5. Check the operation of the A/V equipment in advance (projector, screen, computer, music,
sound, etc.), as well as the slide shows that will be presented at the event. It is advisable
that all this is tested at least two hours before the event is due to start.

6. Have at least two assistants to the event who will help the MC and make sure the
ceremony flows as smoothly as possible. These assistants should support the following
tasks:
 Greet the authorities and the special guests and show them to their seats (on the
speakers’ table or in the first two rows).
 Make sure that the A/V equipment and the presentation and music that will be
needed for the event are working properly.
 Check that the name tags/name cards are all properly placed at the speakers’ table
and on the seats of the first couple of rows.
 Assist the handing-in of the framed certificates, making sure that they are in the
order that the graduates are going to be called out. Pass each of the certificates to
the people presenting the certificates as each of the graduates is called out.
 Ensure the event flows as smoothly as possible, particularly by means of indicating
the members of the speakers’ table, the MC and the graduates when to move where
during the presentation of certificates and the photo shoots.
 Oversee the staff responsible for the A/V and the photographer.

7. Distribute copies of the running order/protocol guide to the key people so that everyone is
aware of what is going to happen and when.

8. If a member of the speakers’ table doesn’t show up, withdraw their name card from the
table.