Dear Vinit/Kesha,

Thank you for offering me the job of Sr. Software Developer in your organization. It was a
smooth process of evaluation by your recruitment team. I’d like to discuss the salary breakup,
before signing your offer. Could you please share annual CTC with allowance description?

Also elaborate on PF policies

offer. Could you please share annual CTC with salary breakup and Allowance description.

Dear Vinit/Kesha,

Thank you for offering me the job of Sr. Software Developer in your organization. It was
a smooth process of evaluation by your recruitment team.

However, I have some concerns regarding the compensation package you sent me. I’d
like to discuss the salary breakup, before signing your offer. I request you to please share
annual CTC with base salary and allowance description.

Thank you again for your offer.

Thank you again for your offer.

Regards Deepti Gupta System Engineer

TCS

I’d like to discuss the salary breakup, before signing your offer. I request you to please share
annual CTC with base salary and allowance description. And also elaborate on PF policies.

benefits and incentives. That’s based on the job description and the average annual salary for this position
I’d love to discuss the base salary, before signing your offer. The (position) demands (X years of
experience) and (Y skills), which I have. But based on my contributions to previous employers, and the average
salary for this position, I respectfully ask you to consider your initial offer of ($_________).

The average annual salary for this position in our industry ranges from ($_________) to ($_________) so I believe an
offer of ($_________) will be more in line with my qualifications and the demands of this position.

Thank you again for your offer. I’m sure we can come to an agreement that’s beneficial for both of us.

Regards,

Salary Negotiation Email Examples

Now let's look at examples of of salary negotiation emails to help you start your new job with better compensation.

Here are template scripts to follow for asking for a higher salary from a few different negotiation positions. There are
also salary negotiation email examples on asking for a better job title and signing bonus.

Follow these templates to improve your results. Be sure to use them as an example to work from and tweak them to
fit your unique situation best.

1. Request for a Salary Requirement Email

“Dear (Mr/Ms _____),

Much of my career has been in (industry), and the skills I’ve learned from this line of work directly apply to the skills
in (target job).

I know I can contribute well to your team, and I welcome the chance to prove it to you.

As requested, my expected salary is ($_______) excluding benefits and incentives. That’s based on the job
description and the average annual salary for this position. My requirements are negotiable, depending on several
factors, such as improved career advancement and training opportunities.”

2. Negotiating Based on Salary Market Data

“Dear (Mr/Ms _____)

Thank you for offering me the job of (position) at (Company Name). The job description is a perfect fit with my
experience and career goals. I’m also excited to be part of your company’s plans for growth.

I’d love to discuss the base salary, before signing your offer. The (position) demands (X years of
experience) and (Y skills), which I have. But based on my contributions to previous employers, and the average
salary for this position, I respectfully ask you to consider your initial offer of ($_________).

The average annual salary for this position in our industry ranges from ($_________) to ($_________) so I believe an
offer of ($_________) will be more in line with my qualifications and the demands of this position.

Thank you again for your offer. I’m sure we can come to an agreement that’s beneficial for both of us.
Regards,

(Name)”

Be careful though, “applicants often confuse ongoing market rates with the job responsibilities”, says Scarth.

“If you managed 50 people at your prior job, and the new job is managing 5 people, how
can you go back and ask for more money? Market rates only offer a mean average,
they don’t tell the 100% truth,” she continues.
If you’re going to use this strategy, make sure you have a compelling “why” to go along with your request.

3. Received a Higher Offer From a Different Company

Use this tactic only if you’re prepared to walk away. And only if you truly have another offer and are not just in talks
with the company.

Here’s an email template from Michelle Riklan, Certified Resume Writer and Managing Director at Riklan Resources:

“Thank you for offering me the (position). I’m excited to work with your team.

I would like to discuss the base salary before I accept your offer. While your company is my first choice, I’ve received
another offer with a higher base salary of (higher $______).

Still, I’m more interested to work with your team and would readily accept your offer if you could match this base
salary. I appreciate that this amount may be over your initial budget, but I’m flexible and willing to negotiate with you
to come up with a solution that benefits both of us.

I’m confident that I will contribute greatly to your team, and hope that we can come to a mutually beneficial
agreement.

Sincerely,

(Name)”

Notice the phrases in bold, as it signifies your eagerness to work with the first company and openness to negotiate. In
this scenario, it’s possible that you’ll need to negotiate other perks in lieu of a higher base pay.

4. Total Compensation Not Enough Based on Job Scope

Sometimes, you’ll find out that the job description isn’t 100% accurate after several interviews. In this case, the initial
job offer might be lower than what is appropriate given the job scope or skills required.

“Dear (Mr/Ms _____),

Thank you for giving me the chance to work as your new (position). I welcome this challenge and look forward to
working with you.

However, I have some concerns regarding the compensation package you sent me. After several rounds of
interviews, I’ve come to realize that the actual job is a bit far from the initial job description I read when applying.

While I have the skills and experience to do well in this role, given the amount of work expected of me, I feel that the
initial offer is a bit too small. The position I’ll have is challenging because (reasons 1 and 2), so it will require
someone committed and experienced in this field.

Because of this, I believe the current offer will better suit the job’s demands if it’s increased by (amount to be added).
I hope we can come to an agreement about this matter. Can we discuss it on our next meeting? Feel free to email or
contact me so we can discuss this at a convenient time. Thank you for your consideration.”

5. Negotiating Using Your Skills or Previous Performance

This situation is the opposite of the previous one. In this case, your skills or previous performance are more than
what’s required of the job. In short, you’re overqualified but they still like you for the position. You can use this to
negotiate a higher pay, better career advancement opportunities, or an early salary review.

Here’s an email template based on Josh Doody’s work, Author of Fearless Salary Negotiation:

"Hi (Name),

I hope you had a great weekend!

I've been considering (Recruiting Manager’s) offer over the weekend and everything sounds good, although I would
like to discuss the base salary component.

I think I'm a particularly good match for this position, where I would add significant value to (Company) from day one. I
have a strong (skill) background and have built and managed teams of (industry) people. I am exceptionally good
with clients, and have taught short courses on building rapport with and managing clients. I have a (degree or
specialization) and have successfully managed many portfolios of business in the (industry name) over the past (X
years).

I've been working with (Employer) for over (X years), and have experience with many of their partnership managers
and leadership team.

All of these qualities contribute directly to the core components of this particular position, and that's why I'm excited
for the opportunity to work with (Name of potential boss).

(Name of potential boss) offered ($_____) and I would be more comfortable if we could settle on ($_______). I feel
that amount reflects the importance and expectations of the position for (Company Name), and my qualifications and
experience as they relate to this particular position.

Thanks for your time, and I look forward to talking with you on (Date and time of next interview or call).

All the best,

(Name)"

6. Asking for a Better Job Title

Job titles matter, if you consider the future with your new employer and take your career path seriously. So don’t be
shy about asking for a better one.

The smaller the company, the better chances you have of getting a better job title. Startups, especially, aren’t too
picky when it comes to job titles. When it comes to bigger companies, it pays to ask but don’t get your hopes up.

Scott Ledbury, Managing Director and Co-Founder of Slinky Productions says,

“Ask your boss to define your job role and description, including how it relates to the
whole company’s hierarchy. Get this document in writing, if possible. This will make it
easier for your boss to see what you do on a daily basis, and how a more fitting job title
affects your contributions to the company as a whole.”
Emphasize how a more accurate job title will help you coordinate and set expectations better with other departments
and clients. Don’t frame the request in such a way that it's all about your resume and career progression—as that’s
not what they’re interested in.

Here’s an email template from Attorney Goodnow, which highlights the benefits of a different job title from the
employer’s point of view:

“Thank you again for the offer. I can’t tell you how thrilled I am about the possibility of working with you and your
team. I hope to have an answer back to you by the end of tomorrow.

Quick question: is the job title set in stone?

Although I understand why the current title exists, I was wondering as I read through the job description if a different
title that fit the bill a bit better would be possible?

I certainly don’t want to be difficult, but I think having the title match the position and its responsibilities would help
appropriately reflect my duties—and add clarity about the role internally and externally.”

7. Signing Bonus Email Example

What if, moving to another company can lose you money? It happens more than you’d expect. Employees stand to
lose annual bonuses, year-end bonuses, performance bonuses, and even Christmas bonuses upon leaving their
current employer.

Is that money lost for good? Not really. Use this template to get all or part of that money—from your would-be
employer.

“Dear (Mr/Ms _____),

Thank you for giving me the chance to work in (Company) as your (position). I’m thrilled at the prospect of working
with such a promising team.

Before I accept your offer, I would like to discuss the compensation package. Please don’t get me wrong, I’m happy
with the base salary and I think it’s in-line with the job description and average market salary. However, I’m due to
receive ($__________) as (bonus or incentive name) from my current employer this year.

Transitioning to work with a new company would cost me ($__________), an amount I worked hard for throughout this
year. So to make this transition easier, I would like to request a signing bonus of (50-60% of what you’re supposed to
receive) to partly recuperate the amount I am set to lose.

I see a bright future at (Company), and I know I can make significant contributions to your team.

Thank you again for this opportunity. I hope we can come to a mutually beneficial agreement.

Yours,

(Name)”