Millersville University Department of Athletics

VAN USAGE – POLICIES & PROCEDURES

This policy pertains to 12 – 15 passenger vans operated by employees of Millersville University of
Pennsylvania, Department of Intercollegiate Athletics or the College of Science and Technology. The following
requirements apply to all teams traveling to away competitions, scheduled practices, community service
projects and fundraisers or the use of vans by the College of Science and Technology (CST):

 All 12 and 15 passenger vans are limited to a capacity of 12 people.

 Your travel party must consist of 24 people or less and maximum of two vans may be used for
competitions.
o For scheduled competitions, practices, community service, and fundraisers, the maximum van
usage may be waived via approval of the Director of Athletics.
 Drivers should be limited to 3 hours of consecutive driving time within the PSAC and non-conference
schedule. Any trips outside the 3 hours will result in taking a chartered bus, having a secondary driver, or
spending the night in a hotel.
o PSAC institutions that meet the 3 hour distance criteria are West Chester, Cheyney, Shippensburg,
Bloomsburg, East Stroudsburg, Lock Haven, and Pitt-Johnstown.
o For trips longer than 3 hours, drivers must rotate every 2 hours. No driver is permitted to take more
than three shifts in one day. The maximum driving time per trip is 6 hours per driver.
 Driving through the night is not permitted. All travel must be completed by midnight and may not resume
until 5:00am.
 Speed limits are strictly enforced and you are not permitted to exceed 65 mph at any time.
 All drivers must be 21 years of age and/or meet rental car age restrictions. All drivers should be employees
of the University or recognized volunteers. Under no circumstances are undergraduate students
permitted to drive.
 All drivers will have driving records checked. Human Resources and the Department of Athletics/College
of Science and Technology have the right to remove driving privileges of faculty, staff, grad students,
coaches and volunteers for any traffic violations deemed excessive and unsafe, for failure to comply with
this policy or its contents, or for failing to meet minimum requirements to operate a 12 or 15 passenger
van.
 All passengers must wear a seat belt at all times.
 Luggage and gear must be stored in the vehicle. No roof racks or trailer hitches are permitted.
 Rear view windows should not be blocked by luggage and gear.
 Department weather policy should be followed at all times. Drivers should always use their best judgment
in the event of inclement weather.
 Cell phone use while driving is strictly prohibited, except in cases of emergency.
 Drivers must complete the Large Passenger Van Safety Training (Powerpoint presentation) and pass the
quiz to operate a 12 or 15 passenger van.

Revised: August 12, 2016

 The driver should inspect the vehicle and ensure all functions work prior to departure, see attached

Millersville University Department of Athletics

VAN USAGE – INSPECTION
Prior to departure in a Millersville University van or outside organizations van it is imperative to inspect the
vehicle to the best of your ability. Please use the following as a guideline of inspection:

Vehicle (Year, Make, Model):_________________________________________________________________

License Plate: ________________________________ Date:_________________________________________

Exterior Inspection Interior Inspection

1. Visually inspect the vehicle to ensure there 1. Visually inspect the vehicle to ensure there
are none of the following: are none of the following:
a. Fluid leaks a. Interior lighting deficiencies
b. Loose parts b. Loose or unstable seats
c. Worn or lopsided tires c. Broken seat belts
d. Loose debris on the floor
2. Check for any physical damage to the
following areas: 2. Check equipment and safety items, such as:
a. Windshield and Windows a. Dashboard indicator lights & gauges
b. Headlights b. A/C & Heater
c. Mirrors c. Horn
d. Front and Rear Bumper d. Windshield wipers & washer fluid
e. Wheels e. Parking brake
f. Jack & lug wrench
3. Check that all lights are functioning properly: g. Fire extinguisher
a. Headlights h. First aid kit (if installed)
b. Tail lights i. Road service kit (if installed)
c. Brake lights j. Insurance liability card & accident
d. Reverse lights form
e. Turn signals
f. Emergency Flashers 3. Make driver adjustments, such as:
a. Seat to reach steering wheel, pedals,
4. Note any damage or problems prior to and fit seat belt appropriately
departure below: b. Mirrors – side & rearview mirrors

4. Before operating van assure:

a. Your seat belt is on properly
b. All passengers seat belts are on
properly
NOTE – If van is unsafe, do not operate. c. Secure & lock all doors

Loading & Towing Reminder

 Is strictly prohibited
Revised: August 12, 2016
 You are a representative of Millersville
University. Drive safely and courteously.

Revised: August 12, 2016