Presentation on Microsoft Word

Go to www.microsoft.com/em-ca/download/office.aspx
You will see this – Choose option 1 then follow the instructions

When this add-on is

loaded into Word 2003 or
less it will automatically
convert a docx file to a doc
file.

NOTE: Features found in a

docx file but that are not
found in a doc file will not be
converted and shown.
For free basic instructions on using Word 2007
type into the Internet

www.baycongroup.com/wlesson0.htm
• When signing in, pick a blank sheet, click on New
• Then click on Installed Templates
• Pick your template
• Now you just click on Create
• Starts with templates
• PDF files can be transferred to fully editable word
documents
• Able to add on line video (Using You Tube)
• Layout buttons appear automatically when a picture
or chart is inserted or clicked on
• Live preview for easy reading
• While in reading mode, it now allows quick
translation, ability to add comments, and highlighting
using a mini bar that appears when a word is clicked
on
• Saving to the cloud
When you enter the program notice that there has been a change from the previous Word Programs.

In Word 2003 you had a Tool Bar to work from

In Word 2007 A Ribbon was introduced so that you could have more options

In the Ribbons for Word 2013 and Word 2007

you will find that they are divided into three
areas.
Word 2013 has a very slightly different Ribbon
• Tabs across the top are used for core tasks
• Groups in the middle of the Ribbon have
related commands put together
• Commands at the bottom are related to the
Tab chosen
When you start up you will see this choice of templates. You may choose the first blank, any template you wish
to use for your Newsletter or use the tab on the top to search online for a different template.
You can then modify the template to fit your use.
When you press a blank document
you can start with a fresh page.

As you write something you may find

some words underlined in red. This
indicates that there is a spelling
mistake. If you right click the word
you will be presented with a list of
spelling corrections. If it is
underlined in blue, then it is
probably a grammatical error. Again
right click on the words to find out
the error.
In this view you can see that the Tab we are on is the HOME. Here we can control the
print size, type of print, how the print will look(type of font), colour, layout,
justification, and control of indentation. There are also many different styles that can
be used. You do not have to make the changes, but you can look at how the changes
will affect the document just by putting the curser on the Command.

If we go to the next tab we can see how to insert many things into the document.
Here you can see the different objects that can be inserted. If we insert the picture
we get a ribbon that allows us to format the picture.

We can now pick the picture style to see how we want our picture to look in the document.
Here we have an article
and I want to add a
picture. First we go to
the Insert Tab then insert
the picture. After the
picture is inserted, we
can adjust the size, move
the picture wherever we
want, then go to Format
and adjust how the print
is going to go around the
picture. We can now set
up the picture style
We can add as many pictures
as we want in the article.
Put the pictures where we
want them, crop, and put in
picture styles. All this is
done by clicking on the
picture and going to the
Format tab.
You can see that the Insert Tab allows you to insert a new page, a table, pictures, shapes,
charts and graphs, links , headers and footers as well as inserting new text and the use of
Word Art.
The Design Tab allows you to change how your document looks with one click and
includes paragraph spacing and a method of changing the font.
The Page Layout tab lets you control the size, orientation, margins and the columns in the document. You can also
control indentation, and spacing of the letters.

References allow insertions of special notes as well as a table of contents

Mailings lets you put in labels, mail merges and a method of printing to envelopes for a large group of recipients.

Review lets you see what your document will look like and it will also allow you to check spelling and grammar while
reviewing the document.

Finally with View you can put in rulers and guidelines and change how your document looks or make the document
larger so that it is easier to read.
Three Ways

1. Click where you want to start copying, then drag the curser over the
selection. Hold the left button down over the selection and move the
curser to where you want the selection to be placed, and let go of the
button.
2. To pick a word, double click on the word, then hold the left button down
over the selection and move the curser to where you want the selection to
be placed, and let go of the button.
3. To pick a paragraph, triple click on the selection, then hold the left button
down over the selection and move the curser to where you want the
selection to be placed, and let go of the button.

Note : whenever a selection is picked a mini tool bar will show up at the
selection. By right clicking the selection a larger tool bar will appear.
You may also use short cut keys to copy cut or paste your selection into
another area of your document or to a different document.

Make the selection you want to work with:

• To delete the selection just press the Delete Key on the Keyboard
• To copy the selection press Ctrl C (this saves the selection to the Clip
Board)
• To move the selection press Ctrl V (this takes the selection on the
clipboard and pastes it wherever you want it to go)
Your Friend the Undo and Redo Button
At the top of your document is an Undo button. This is especially useful
during cut and paste procedures if a mistake is made. To go back, you only
have to tap the arrow pointing in a counterclockwise direction. A new arrow
that is clockwise will then become visible. Click on this if you decide the
original procedure was correct.
When you click and drag over a selection, double click a word, or triple click for a
paragraph, you can format your text through the mini tool menus that pop up. You can
control the type, size, colour, bullets and numbering, and even the alignment or
justification of the paragraphs. For more options go to the Home tab and you can see
many different examples of styles that are available.
Press the Styles Button

A new window of the different styles pops up.

It is here that you can set your different types of
spacings and headings and as you lay your
mouse on the different commands, an
explanation pops up to tell you what it will do.
To insert columns into your document you go to the Layout tab.

Click on the columns. In this example we will click on three columns then add text.
To get a picture from a word document, you right click on the picture and then from the tool bar that appears
you choose Save as picture. On the saving window that comes up under the save as type, choose
JPEG File Interchange Format
You now have a saved file that can be loaded into the word document you are working on.
You may also copy the picture and then paste it directly into your document

To get a picture from the internet, right click on the picture, then save it as a JPEG file. This can then be put into
your word document.

You can insert Tables, Pictures from your computer, On line pictures and Art using Smart Art
First we can insert a table. Lets make it a 3 by 2 table. First go to the Insert Tab then go to table. Now you can
set up your 3x2 table.

Each cell is separate from the other and can be treated as if it is a single page. As the cell is used it will grow
to accommodate the size of the picture or the amount of the text. Let’s add some text in the first cell on top
and the second cell on the bottom.

Now we can add some pictures and size them to fit into the cells We go to insert and grab the pictures that we want
If we wish we can take out the borders in our table by right clicking on each cell and removing the border from the table.

If we click on each picture the Picture Tools and Layout Tools become available on the ribbon.
 Or
An easier way would be to would be to click on the first box, then drag the curser over the entire table.

Go to the HOME tab

And remove the
Borders.
 Under PICTURE TOOLS if
we go to Format then we
go to the
Quick Styles Tab and we
can play with how the
picture looks.

You use the exact same procedure when inserting pictures into a full page.
What is nice about using a table insertion instead of just adding the
columns is that you can combine cells to have more control over how
you want the page to be set up.

First we set up the table and choose the cells we want to combine

Go to the DESIGN tab then go to Merge Cells

Notice that now you have two columns on top and three columns below. We can put in some editing
to see how this will look

If we take out the borders you can see that we now have full control of the columns in our newsletter
• With this version of Word, not only do you have the ability to save your document to the
computer, but you can also save the document to the Cloud. If the document is saved to
the Cloud, you can then pick it up at any time from any computer anywhere there is
access to the internet.
• You have a choice of saving the document as a pdf file, a Word 2003 file(doc), or a Word
file(docx)

To save the file you would go to the FILE tab then press Save as

After deciding where to save the

file, you can then decide how to
save the file. You may choose:
• A doc file This is Word 97
to2003
• A pdf file
• A docx file This is Word 2004
and up
From the Cloud
Sign into outlook.com
When in, go to the Drop down menu beside the Outlook Logo
Click on One Drive
Go through sub folders to get to the desired file

From the Computer

Go to the FILE tab
Go to Open
Go through sub folders to get to the desired files