INTRODUCTION

DepEd Region XIII is on its start-up phase for the full blown adoption and institutionalization of Monitoring, Ev
and Adjustment (MEA) Technology as a mechanism in conducting periodic monitoring and evaluation of the progre
delivery of basic education services as well as its performance as an organization.

On the onset implementation of the mechanism in the Division Offices and schools, issues and recommendatio
noted and seriously considered by the Regional Office through the Quality Assurance Division (QAD). One of those iss
on the difficulty in the submission of raw and analyzed data to the top management by the data owners (school) and
on the access and consolidation on the side of the data users for analysis and identification of priority areas for
technical assistance. To respond to the issue, RO-QAD with the support of Project BEST designed this unified data gathe
with the support of the Region and Division Information Technology Officers (ITOs) .

The Tool
This data gathering template in Excel format contains all the data requirements relative to the
implementation of mandated processes and school-based initiated interventions for continuous improvement. This s
the data collection tool for the quarterly progress monitoring and evaluation and a facility to establish school data ba
part of the said tool refers to the quantitative data requirements which are grouped into Access, Quality and Releva
Governance. Second part of the tool refers to qualitative information specifically on the issues elevated to higher man
level with the schools recommendations and suggestions. Data requirements for the quarter are identified in the
column of the template. Data elements are also provided to give the user a clear understanding of the data required by
This can be be used offline but to be submitted to the Division/District Office online using the "url" link/e-mail address
by the DQMT during the orientation workshop. It is recommended that school heads should use their active DepEd Ac
the online submission.

The User
Click Click
This template will be accomplished by the school head or by the School M&E Coordinator
Click and ALS Manage
the data gathering stage of the quarterly MEA . Copy of the quarterly accomplished template will be submitted online
Division and District Offices. It is recommended that school heads should use their active DepEd Account in th
submission. All LOG IN data should be entered in the submission web page before uploading the file. Electronic con
data will be used by Division Quality Management Team (DQMT) in the organization, analysis and interpretation of
the identification of possible areas for technical assistance to be provided by the Schools Division. Public Schools
Supervisor (PSDS) will be utilizing the district quartely consolidated data for the district level analysis and interpretatio
will also do the validation of data uploaded by the schools. Regional Office through the QAD will be using the electronic
consolidated data for the regional level validation, analysis and interpretation for possible policy recommendati
provision of technical assistance to Schools Division Offices by the Regional Field Technical Assistance Composite Team (RF

How to Use the Tool

1. Save a copy of the template using the "SAVE AS" facility to any appropriate storage drive using the, Quarter (1,2,3 &4
Calendar Year and School
QUARTER
QUARTER
MONITORING 13 IDJuly
as to
theSeptember
January FILE
to NAME
March 3rd
1st for the schools.
Grading
Grading
School Data (e.g.
Data
Data Week
Week 22 of
Scheduleof April
, 4-2019-131802
Online for Quarter 4 of 2019 of school w
October
of
October
MONTHS to School
COVERED Year End/4th Week
Week 32of
of July
QUARTER
131802, 1-2020-122025
QUARTER
SCHEDULE4 2 forApril to
Quarter June
1 of 2020
2nd of school
Grading
Requirement
Grading Data with
Data ID 122025).
Submission
December
2. Type the School ID for the schools then press ENTER key. The space December
for the name of school,
level, school division and district will be automatically filled in.

3. Indicate the Calendar Year and the Monitoring Schedule using the drop.down list.

4. Filter the data requirements for the desired quarter at the Timeline/Quarter column.
5. Provide complete responses to all data needed for the quarter - both qualitative and quantitative parts of the templat
Data Validation for Acceptable value/response to be filled in the appropriate cells are set by the tool administrator to
ensure uniformity of data entries .
6. Unfilled cells (No data provided) are considered "0" for numeric responses and "No Implementation" for school
processes and mandated/special programs and projects.
7. Printing of the accomplished template is optional depending on the need of the school.
8. Submit the electronic copy of the accomplished template to the Division/District Offices using the link provided by th
Division Office.
9. DQMT through the Division SEP for School Management-M&E with the assistance of the Division ITO facilitate the
consolidation of schools' responses using the designed electronic consolidation tool.
5. Provide complete responses to all data needed for the quarter - both qualitative and quantitative parts of the templat
Data Validation for Acceptable value/response to be filled in the appropriate cells are set by the tool administrator to
ensure uniformity of data entries .
6. Unfilled cells (No data provided) are considered "0" for numeric responses and "No Implementation" for school
processes and mandated/special programs and projects.
7. Printing of the accomplished template is optional depending on the need of the school.
8. Submit the electronic copy of the accomplished template to the Division/District Offices using the link provided by th
Division Office.
9. DQMT through the Division SEP for School Management-M&E with the assistance of the Division ITO facilitate the
consolidation of schools' responses using the designed electronic consolidation tool.
10. Recommendations for the enhancement of the tool are highly appreciated, however, changes on the content of the t
are strictly prohibited.
11. All issues and recommendations should be indicated in the space provided in the template for easy access and evalua
for appropriate action.
12. The Name of the School Head is only encoded/reflected on the space provided for after all the information in the
template are reviewed and validated at the school level. Electronic signature may also be used.
13. The Name of the Public Schools District Supervisor (PSDS) is indicated on the space provided for after having validate
school data.
14. The school head should ask the the link from the Division ITO for the submission of the accomplished template.
15. All LOG IN data should be entered in the submission link before uploading the file.
16. School offering various curricular levels (Kindergarten, Elementary, Junior High School, Senior High School) is require
to submit only one (1) accomplished template.

Monitoring Schedule with Corresponding Timeline of School Data Requirements

THANK YOU!
tutionalization of Monitoring, Evaluation
ng and evaluation of the progress in the

hools, issues and recommendations were

Division (QAD). One of those issues was
y the data owners (school) and difficulty
tification of priority areas for possible
designed this unified data gathering tool

ta requirements relative to the school

continuous improvement. This serves as
acility to establish school data bank. First
into Access, Quality and Relevance, and
he issues elevated to higher management
he quarter are identified in the timeline
standing of the data required by this tool.
ng the "url" link/e-mail address provided
hould use their active DepEd Account in

Click
&E Coordinator and ALS Manager during
emplate will be submitted online to the
eir active DepEd Account in the online
loading the file. Electronic consolidated
n, analysis and interpretation of data for
hools Division. Public Schools District
ct level analysis and interpretation. PSDS
QAD will be using the electronic division
r possible policy recommendation and
al Assistance Composite Team (RFTACT).

rive using the, Quarter (1,2,3 &4),

for Quarter 4 of 2019 of school with ID

school,

n.
quantitative parts of the template.
e set by the tool administrator to

Implementation" for school

ol.
ffices using the link provided by the

the Division ITO facilitate the

 quantitative parts of the template.
e set by the tool administrator to

Implementation" for school

ol.
ffices using the link provided by the

the Division ITO facilitate the

, changes on the content of the tool

mplate for easy access and evaluation

after all the information in the

also be used.
provided for after having validated the

he accomplished template.

ol, Senior High School) is required

Requirements
 Regional
Memorandum No. Department of Education
134, s. 2019 Schools Division of Agusan del Sur
Dated March 25, 2019
Government Center, Patin-ay, Prosperidad, Agusan del Sur

SMEA DATA GATHERING TEMPLATE

SCHOOL:AGUSAN DEL SUR NATIONAL HIGH SCHOOL
SCHOOL ID: 304703
LEVEL: 3
DIVISION: AGUSAN DEL SUR
Calendar Year 2019
Monitoring Schedule: JANUARY 6, 2020

Senior High
KRA1: ACCESS Elementary Junior High School
School

Key Performance Indicators K G1 G2 G3 G4 G5 G6 G7 G8 G9 G10 G11 G12

M 778 679 548 460 529 479 3473

1 Q4 F 724 707 609 462 644 462 3608
T 1502 1386 1157 922 1173 941
SW 0 0 0 0 0 0
NUTRITIONAL STATUS

W 33 15 18 12 5 7
Male

N 769 728 636 474 459 365

Ov 5 5 6 3 8 2
Quarter 4

Ob 2 5 7 3 4
2
SW 0 0 0 0 0 0
W 38 26 36 17 7 5
Female

N 674 660 687 587 456 382

Ov 8 5 5 3 4 6
 Qu
NUTRITI

Female
Total Number of Dropouts Ob 4 2 6 1 0 1
M 778 679 548 460 529 479
Q4 F 724 707 609 462 644 462
3
T 1502 1386 1157 922 1173 941
%
Acade
G11 mic
K G1 G2 G3 G4 G5 G6 G7 G8 G9 G10 Total Track
ABM
(Total)
M 778 679 548 460 2465 361 80
Enrolmen
t Current

F 724 707 609 462 2502 720 203

T 1502 1386 1157 922 4967 1081 283
M 3 3 3 2 11
English

F 2 2 1 3 8
T 5 5 4 5 8
%
e Rate (Elementary and JHS)

M 4 5 3 2 14
Math

F 3 2 2 1 8
T 7 7 5 3 8
%
M 3 4 3 3 13
Science

F 2 2 3 2 9
T 5 6 6 5 9
%
M 2 1 3 0 6
Filipino

F 0 1 1 0 2
All Subjects

6 T 2 2 4 0 8
%
M 3 5 5 2 15
2 2 3 2 9
AP

F
 All Subje
Failure Rate (El

AP
T 5 7 8 4 9
%
M 1 2 2 2 7

MAPEH
F 1 1 0 2 4
T 2 3 2 4 4
%
M 3 1 1 1 6
TLE/EPP

F 1 3 1 1 6
T 4 4 2 2 6
%
M 0 0 0 0 0
EsP

F 0 0 0 0 0
T 0 0 0 0 0
%
G11 G12 TOTAL
Curriculum Current SY

M 529 479
Enrolment

1008
F 644 462 1106
T 1173 941 1106
M 1 1
Subjects

F 2 1
Core

T
%
M 1 2
Subjects
Applied

F 2 2
Track

T
%
M 0 0
STEM
jects
 7
Failure Rate in SHS Specializaed Subjects

TVL Track Specialization Academic Track Specialized Subjects

ICT IA AFA GAS HUMSS ABM STEM

F
F
F
F
F
F

T
T
T
T
T
T

M
M
M
M
M
M

%
%
%
%
%
%

4
2
4
0
0
2
5
0
0
0
0
0

3
3
4
0
0
3
3
0
0
0
0
0
Failur

TVL Track Special

F 2 2

ICT
T
%
M 2 3

HE F 1 1
T
%
M 0 0
Design Track
Specialized Specialized
Subjects
Arts and

F 0 0
T
%
M 0 0
Subjects
Sports
Track

F 0 0
T
%
Standard Number
Jan. Feb. Mar Apr May Jun Jul Aug Sep Oct Nov Dec
of School Days
Kindergarten

Academic

Co-Curricular
Extra-
Curricular
Others

Academic
Grade 1

Co-Curricular
Extra-
Curricular
Others
 Academic

Grade 2
Co-Curricular
Extra-
Curricular
Others

Academic
Grade 3

Co-Curricular
Extra-
Curricular
Others

Academic
Grade 4

Co-Curricular
Extra-
Curricular
Others
Number of Contact Days Used

Academic
Grade 5

Co-Curricular
Extra-
Curricular
Others

Academic
Grade 6

10 Co-Curricular
Extra-
Curricular
Others

Academic 22 20 20
Grade 7

Co-Curricular 22 21 20
Extra-
Curricular
Others
 Nu Academic 22 20 20

Grade 8
Co-Curricular 22 21 20
Extra-
Curricular
Others

Academic 22 20 20
Grade 9

Co-Curricular 22 21 20
Extra-
Curricular
Others

Academic 22 20 20
Grade 10

Co-Curricular 22 21 20
Extra-
Curricular
Others

Academic 22 20 20
Grade 11

Co-Curricular 22 21 20
Extra-
Curricular
Others

Academic 22 20 20
Grade 12

Co-Curricular 22 21 20
Extra-
Curricular
Others

K G1 G2 G3 G4 G5 G6 G7 G8 G9 G10 G11 G12

Blind Abcess
(Mata'g Tkiki) 1 1 0 0 0 0
Respiratory Tract
Types of Ailments

Infection (Ubo) 4 5 3 5 3 3
Rhinitis (Sip-on) 7 9 6 10 9 8
Impetigo
Contagiosa 1 1 0 1 0 0
11 (Nuka2x)
 Types of Ailment
11 Otitis Media - Ear
Discharge 1 0 0 0 0 0
Abdominal
Enlargement 2 2 0 2 0 0
(Dakog Tiyan)
Skin Rashes 6 5 7 5 6 7
Fever 8 9 7 8 7 7
Q3 T
M 17 48 40 42 0 0
Q4 F 7 14 14.95 4 0 0
16 T
M 14 41 34 36 0 0
Q4 F 6 12 13 3 0 0
T
K G1 G2 G3 G4 G5 G6 G7 G8 G9 G10 G12 TOTAL
No. of Learners who are frequently absent

Total No. of Learners

who were frequently
according to Reasons (Current SY)

absent
15 46 27 21 0 0
Financial Matters 5 15 7 9 0 0

Health and Nutrition 10 30 20 10 0 0

Note: This
17 Child Labor 0 0 0 0 0 0 accomplishing
and Recip
Distance of School 0 0 0 0 0 0
from Home

Affected by Disaster 0 0 0 0 0 0

Affected by Conflict 0 0 0 0 0 0

Other Reasons
0 1 0 2 0 0
 Total No. of A & E Total No. of Basic Literacy Total No. of Learning
TOTAL
Enrollees Program (BLP) Enrollees Facilitators - ALS

M
No. of Enrolees

Alternative

Elementary F
Learning
System
in the

T
18
M 98 0 0
Secondary F 70 0 1
T 168 0 1
K G2 G3 G4 G5 G6 G7 G8 G9 G10 G11 G12
English
MPS Quarterly Exam

Math
Science
Filipino
3 AP
MAPEH
EPP/TLE
EsP
Average
K G2 G3 G4 G5 G6 G7 G8 G9 G10 G11 G12
M
70 - 74

F
T
%
M
75 - 79

F
T
%
GPA
SH
 MATH ENGLISH

Quarterly GPA Quarterly GPA

85 - 89 80 - 84 75 - 79 70 - 74 95 - 100 90 - 94 85 - 89 80 - 84

%
%
%
%
%
%
%

F
F
F
F
F
F
F

T
T
T
T
T
T
T

M
M
M
M
M
M
M
M
 SCIENCE MATH

Quarterly GPA Quarterly GP

90 - 94 85 - 89 80 - 84 75 - 79 70 - 74 95 - 100 90 - 94 85 - 89

%
%
%
%
%
%
%

F
F
F
F
F
F
F
F

T
T
T
T
T
T
T

M
M
M
M
M
M
M
5
FILIPINO

Quarterly GPA

95 - 100 90 - 94 85 - 89 80 - 84 75 - 79 70 - 74 95 - 100 90 - 94

%
%
%
%
%
%
%

F
F
F
F
F
F
F

T
T
T
T
T
T
T
T

M
M
M
M
M
M
M
 AP 5

Quarterly GPA

70 - 74 95 - 100 90 - 94 85 - 89 80 - 84 75 - 79 70 - 74

%
%
%
%
%
%
%
%

F
F
F
F
F
F
F

T
T
T
T
T
T
T

M
M
M
M
M
M
M
P/TLE MAPEH

erly GPA Quarterly GPA

80 - 84 75 - 79 70 - 74 95 - 100 90 - 94 85 - 89 80 - 84 75 - 79

%
%
%
%
%
%
%

F
F
F
F
F
F
F

T
T
T
T
T
T
T

M
M
M
M
M
M
M
M
 ESP EPP/TLE

Quarterly GPA Quarterly GPA

85 - 89 80 - 84 75 - 79 70 - 74 95 - 100 90 - 94 85 - 89 80 - 84

%
%
%
%
%
%
%

F
F
F
F
F
F
F
F

T
T
T
T
T
T
T

M
M
M
M
M
M
M
 Quarterly
ESP

85 - 89
T
%
M

90 - 94
F
T
%
M
95 - 100

F
T
%
K G2 G3 G4 G5 G6 G7 G8 G9 G10 G11 G12
English
Achieveme
National

nt MPS

Math
6 Science
Filipino
AP
Co-Curricular Activities Extra-Curricular Activities Other Major Activities
Science (Technolympics)

Feeding Program
Sports Activities

Sports Activities
Buwan ng Wika

Eco-Friendly

Activity

Research

SSG
GSP
BSP

----

----
Contribution

Volunteer
Stakeholder Support

Hours 400 400 400 400 400 576 400 1200 1200 760
10,064 99,310 33,380 100,884 5,000 221,563 34,000 18,800 8,030 26,190
to Education

Cash
s

Note: Write you

In Kind
15
Attendance

No. of
Attendees 50 50 50 50 50 72 50 150 150 95
 to Educati
Stakeholder S
15

Attendance
No. Invited

Attendance
Rate

Level K G1 G2 G3 G4 G5 G6 G7 G8 G9 G10 G11 G12

Total No. of
Teachers
Teachers' Professional Development

39 39 37 35 36 36
Content 13 25 26

Pedagogy/I
Total No. of Teachers Trained

nstruction
12 12 12 12 25 26

Localization
20 /Contextuali
zation 12 25 26

Assessment

12 25 26

Learning
Resource
Materials
60 60 60 60
K to Grd. 6

TOTAL
SHS
JHS

Level
ructional Supervision

No. of Schools led

by HTs/Principals

22
 Instructional Supervisio No. of IS required
22 by SDO per SH Note: Actual No. of IS conducted by the
5 5 10
SHs/No. of Schools led by HTs/Principals
Expected No. of IS
= Average
conducted by the
SHs 60 60
Actual No. of IS
conducted by the
SHs 53 53

Average

Trainings en

ea
TA
ac
JH
ta
ry
m

S/
El

Tr

O
H

H
e

S
S

d
T
k

L
School Leadership
10 2
Schools' Heads Professional Deevelopment

Personal and
Professional
Attributes and
Interpersonal
Note: Write 1 if attended and 0 if none.
Effectiveness
10 1
Instructional
Leadership 10 1
Student-Centered
Learning Climate 10 1
23
Human Resource
Management and
Professional
Development 10 1

Parent Involvement
and Community
Partnership
10 1
Schools' He
School
Management
Operations 2 1

TOTAL
DISTRICT: SF-1

Timeline
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Arts Quarter 4
Sport and
TVL
HUMS s Desig
STEM GAS Track AFA IA ICT HE TOTAL
S Track n
(Total)
(Total) Track Quarter 4
(Total)
112 0 169 632 0 474 95 63 0 0 993 Quarter 4
155 0 362 377 0 57 62 258 0 0 1097 Quarter 4
267 0 531 1009 0 531 157 321 0 0 2090 Quarter 4
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Note: This can be accomplished after
mplishing the table "Absences of Learners Quarter 4
and Recipients of Pantawid Pamilya"

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