Sr.No.

_________________

TENDER DOCUMENTS

FOR

THE PURCHASE

OF

VARIOUS ITEMS

UNDER HEC-NRPU-PROJECT (NRPU-

I/8992) in

Department

OF

POLYMER AND PROCESS

ENGINEERING

UNIVERSITY OF ENGINEERING &

TECHNOLOGY LAHORE

1
 2019
(Total Number of pages: 13)

REQUEST FOR PROPOSAL-2019

TENDER PRICE Rs. ____600___/-

Last date of submission: 11/04 / 2019 till 11: 00 AM

FOR OFFICE USE ONLY

Serial No.__________________

Sold to: M/S ________________________________________________

Date of Sale: ___________

Bank Challan No. _____________ Date: ____________

Chairman
Polymer and Process Engineering
University of Engineering and Technology (UET)
Lahore

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 TERMS AND CONDITIONS

OVERVIEW

Polymer & Process Engineering Department, University of Engineering and Technology

(UET), Lahore intends to purchase the various Lab. Equipment under NRPU---. The
supplier will be responsible for delivery, installation, commissioning of equipment and
training, wherever required in Labs. at the Department of Polymer and Process
Engineering, University of Engineering and Technology (UET), Lahore.

1. Proposal instructions (FOR Basis)

1.1 Single stage/two envelope bidding procedure shall be applied in response to the
RFP (Request for proposal). The separate envelops shall be marked as
“TECHNICAL PROPSAL” and “FINANCIAL PROPOSAL” plus “legible
documents”. The financial proposal of bids found technically non responsive
shall be returned unopened to the respective bidders. Technically responsive
bidders shall be informed and their financial bids shall be opened in the
presence of their representative within 08 working days after technical
evaluation by informing time and date to the bidders.
1.2 Bidders shall deliver two sealed copies “one original and one photocopy” of
the “TECHNICAL & FINANCIAL PROPOSALS” before 11:00 AM on
02/10/2014, each copy being physically separated, bound, sealed and labeled.
Proposals will not be accepted after the due time & date. Proposal shall be
delivered at the address given below before time.

Principal Investigator/CHAIRMAN
POLYMER & PROCESS ENGINEERING DEPARTMENT,
UNIVERSITY OF ENGINEERING AND TECHNOLOGY (UET),
LAHORE. PHONE: (042)-99029480

1.3 Proposals received after the submission deadline will not be entertained under
any circumstances and will be returned unopened to the submitting vendor. It is
the sole responsibility of the participating vendor to ensure that the proposals
are delivered before the deadline.
Any queries regarding this proposal should be directed to the designated
contact person listed below.

Dr. Umer MEHMOOD (042-99029480)

1.4 Price should be mentioned on FOR basis for locally fabricated and imported
equipments/instruments.

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1.5 All BOQs submitted by the bidders must use the numbers and labels used in
this Request for Proposal.

1.6 The original Request for Proposal documents duly signed and officially sealed
by the bidders must be submitted in whole with the proposals. Any conditional,
ambiguous, incomplete, supplementary or revised offer after the opening of
tender shall not be entertained.

1.7 Any overwriting/crossing, etc. appearing in the offer may be properly signed
by the person signing the tender. All pages of the tender must be properly
signed. Offer with any overwriting shall not be accepted in any circumstances.

1.8 Warranty for all equipment, as approved by the manufacturers/suppliers, but

not less than one year (1 year) replacement of Parts, Labour and Service on
site. The supply of items must be covered for after sales and services (labor and
parts) for a period of at least 3 years from the date of delivery.

1.9 A call deposit equal to 2% of the estimated cost should accompany the Tender
as Earnest Money drawn in favor of The Treasurer, UET, Lahore. The Tender
shall not be considered without the Earnest Money. Bank guarantee will not be
accepted. The earnest money will be released after receiving of the equipment.

1.10 Total 10% of the bill value will be deducted as performance security. The
deducted security will be released after successful completion of warranty
period.

1.11 The Successful Bidder will submit blank stamp paper of value of 0.25% of the
total offer, purchased in the name of the University.

1.12 Bidders are allowed to submit tenders in partial for the equipment/items they
propose to supply.

1.13 The University reserves the right to modify the conditions / specifications of
the Tender Documents with written intimation to the all participants who have
purchased the Tender Documents before the submission deadline.

1.14 Delivery, Installation and Training (where mentioned) be completed according

to the agreed upon schedule of works.

1.15 In case the Bidder fails to execute the contract strictly in accordance with the
terms and conditions laid down in the contract, the Security Deposit shall be
forfeited and the equipments will be purchased at his own risk and expenses.

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1.16 The University will get the equipment inspected at Polymer and Process
Engineering Department, University of Engineering and Technology (UET),
Lahore, and reject the equipment if not found according to the stated
specifications.

1.17 The University will charge 1% of the bill value per week as plenty upon the
late delivery of the equipment.

1.18 It is the sole responsibility of the supplier to comply with local, national and
international laws.

1.19 Successful bidders may be asked to bring their supplies for demonstration and
specification test in the University campus at their own expenses and risk.

1.20 Where reference is made to any specific national or international standards,

equal or higher quality will also be acceptable. In case, your offer conforms to
standards other than quoted in the tender inquiry, you are required to submit
the following along with your bid.
 One copy of those standards in English
 Evidence that the standards used are recognized and authoritative to
ensure equal or higher quality.
In case the bidder does not submit the required evidence and a copy of each of
the standards, tender may not be considered for further processing.

1.21 In case any supplies/material is found not in conformity with the specifications
provided in the tender, either on account of inferior quality, defective
workmanship, faulty design, faulty packing or is short supplied, or wrongly
supplied, the supplier will replace the equipment free of charges or pay the full
cost of replacement.

1.22 All the proposal submitted will become the property of the University.

2. Evaluation Criteria

2.1 All bidders shall supply the following information as a mandatory

requirement along with their technical and financial bids in a separate
envelope.
Company profile
i. Age of the company
ii. Financial strength of the vendor
iii. HR strength/Man power with the vendor
iv. Technical support/after sale service facilities

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 v. Backup support plan

Technical evaluation process may include, but not limited to the conformity to the
specifications and functionality given in the tender documents.

Financial Evaluation process may include, but not limited to the consideration of the
following:

i. Quoted price

In addition to the above, the proposal must include the following in the order
given below:

i. Detailed equipment specifications, proposed quantities duly filled

in the BOQ attached with this document

ii. Detailed project implementation schedule which includes the

delivery of equipment mentioned in the RFP.

iii. Terms and Conditions

iv. Equipment prices on FOR basis

v. Validity period of the quoted price, i.e. minimum 90 days

vi. Educational discounts if available/applied to the quoted price

3. Terms and Conditions (FOR Basis)

3.1 All prices should be in PAK rupees inclusive of all Taxes. The GST and
/or other Taxes amount where applicable should be mentioned in separate
column(s) and the total price should be given in a separate column.

3.2 All prices should be valid for at least 90 days. Withdrawal or any
modification of the original offer within the validity period shall entitle the
University to forfeit the earnest money in favor of the University and/or
putting a ban on the future inquires or taking any other suitable action
against the bidder.

3.3 Delivery of the items will be free of charge at the Polymer and Process
Engineering Department, University of Engineering and Technology
(UET), Lahore during the office hours with a copy of delivery challan.

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3.4 Items being ordered should be brand new and according to order
specification from the current production and covered under normal
warranty/guarantee etc. as mentioned in the proposal.

Name of Vendor…………………………………

Authorized person………………………………

Authorized Signature……………………………

Stamp……………………………………………

Office address…………………………………...

Tel No…………………………………………...

Fax No…………………………………………..

(The filled in Tender Document should be forwarded to UET with covering letter).

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 Specifications of the Items

1. Electrically Heated Vacuum Automatic Film Applicator 01 No.

*These pictures are for Guidance only

Speed 10-300mm/sec
Stroke Length (Max) 400mm
Test Panel 420×300mm
Test Platform Heated vacuum bed
Film applicator Width 350mm
Doctor Blade Thickness 0.01mm to 3.5mm
Film thickness Precision Length
Bar Coater Capacity Diameter 10-13mm
Length 320mm
Standard ASTM D 823/C
Power 230±10%, 50/60Hz

Electrically Heated Vacuum Bed

automatic vacuum applicator must be supplied with an electrically heated vacuum
bed. The bed temperature should be set from ambient to + 150°C and temperature
remains uniform over the complete bed.
Temperature accuracy: 1ºC

*Travel Pusher & Waste plate must be included

*The equipment should be supplied with all necessary accessories and software for
successful installation, commissioning and complete performance.

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 2. CROSS FLOW CELL (Imported/Locally Fabricated) 01 No.

A membrane base cross flow (tangential flow) cell with following

specifications
Material 316 Stainless steel
Max Pressure >69 bar
Max Temperature 150 oC
Active Membrane Area (42 cm2)
System Capacity 10-100 L/day
Pump Capacity >6 L/min (69 bar)
Active Area Dimensions 9.2 x 4.6 cm
Slot Depth , width ~0.2 cm ,~40 mm

Accessories for Cross Flow cell


 Cell body holder
 Feed spacers or permeate carriers which mimic hydrodynamic conditions
of large scale membrane modules
 Concentrate control valve to pressurize the cell
 Pressure relief valve for 1000psi/69bar
 Pulsation damper
 Pressure gauge for feed and concentrate
 Side read panel flow meter for feed, concentrate or by-pass (optional)
 Hydraulic pump (230V, 3hp, 60Hz)
 Variable Frequency Drive (VFD) to control pump speed
 Inlet/outlet tube fittings for cross flow cell
 Feed and product tanks (optional)

*The equipment should be supplied with all necessary accessories and software for
successful installation, commissioning and complete performance.

*These pictures are for Guidance only

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 3. RO plant (Imported/Locally Fabricated) 01 No.

This picture is for guidance only

Cell Type  System must be compatible

with cross-flow cell (mentioned
above item # 2)
 A spiral wound membrane
module (type 1812, material:
316) that will be installed in
parallel with above mentioned
cross flow cell.
Number of Cells 1 each (can be customized with
combinations of Cross Flow cells),
operates 1 or 2 lines in parallel
Effective Membrane Area (Per Cell)  ~40 cm2 for cross flow cell
 Type-1812 Spiral Wound
Element: (~0.45m2)
Feed Flow Rate > 6 L/min
Feed Controls Bypass Valve, concentrate pressure
control valves: 0-1000 psi (0-69 bar)
Data Monitoring (Digital/Analog) Flow Rate, Pressure, Temperature,
Conductivity
Operating Pressure Range 0-1000 psi (>69 bar)
Accessories Temperature Controller, pH Sensor
Feed Pump High-Pressure, Stainless Steel
Diaphragm Pump
Feed compatibility Stainless Steel Frame with heavy duty
casters

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 *Stainless steel 316 housings for 1812 spiral wound membrane elements.
Standard design that can be used with commercially available standard 1812
spiral wound elements from different manufacturers. Holds one 1.8"x12"
standard female spiral wound membrane. Sanitary design with 1/2" tri-clamp
fittings and high pressure end clamps. Capable of taking up to ~0.45m2
membrane can be used for Reverse Osmosis, Ultrafiltration, Nano filtration and
microfiltration.
Specs:
Material 316 stainless steel
Maximum pressure 650 psi
Diameter 1.8"
Length 17.5"

*This diagram of 1812 Stainless steel housing is for guidance only.

*The equipment should be supplied with all necessary accessories and software for
successful installation, commissioning and complete performance.

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