Edited Doc Thesis

PASSI CITY COLLEGE
City of Passi
PCC GUIDANCE INFORMATION SYSTEM
A Capstone Project
Presented to the Faculty of the
Bachelor of Science Information Technology
Passi City College
City of Passi, Iloilo
In Partial Fulfillment of the Requirements
For the Degree of Bachelor of Science Information Technology
By:
Noriel S. Talam
Vilma B. Ondayang
Ma.Aimie A. Quitane
Joylen H. Sarino
Windyl S. Ramirez
PCC Guidance Information System Page 1

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City of Passi
TABLE OF CONTENTS
CHAPTER I
Introduction……………………………………………………………
1.1 Project Context…………………………………………………………
1.2 Purpose and Description of the Project………………………………
1.3 Scope and Limitation………………………………………………….
1.4 Problem Statement…………………………………………………………………………………
1.5 General Objectives………………………………………………………………………………
1.5.1 Specific Objectives………………………………………………………………………………
CHAPTER II
Review of Related Literature…………………………………………
2.1 Theoretical Background……………………………………………
2.3 Related Studies…………………………………………………………….
2.3.1 Foreign studies……………………………………………………..
2.3.2 Local studies………………………………………………………………
CHAPTER III
Technical Background……………………………………………….
3.1 Technicality of the Project………………………………………….
3.2 Details of Technology to be used……………………………………….
3.3 How the Project will work……………………………………………………
CHAPTER IV
Methodology………………………………………………………………..
4.1 Environment………………………………………………………………..
4.2 Requirement specification………………………………………………..
4.2.1 Operational Feasibility ……………………………………………………..
4.2.2 Technical feasibility……………………………………………………….
4.2.3 Economic Feasibility………………………………………………………………….
4.3 Requirement modeling……………………………………………………………..
4.3.1 Risk Assessment Analysis……………………………………………………….
4.4 Design……………………………………………………………………………….
4.4.1 Entity Relationship Diagram………………………………………….
4.4.2 Data Dictionary……………………………………………………………………..
4.4.3 System Architecture………………………………………………………………………..

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4.5 Development………………………………………………………………………
4.5.1 Software Requirement……………………………………………..
4.5.2 Hardware Requirement………………………………………………….
4.6 Testing………………………………………………………………………………
4.6.1 Unit Testing……………………………………………………………………….
4.6.2 Load Testing………………………………………………………….
4.6.3 Stress Testing………………………………………………………………………….
CHAPTER V
Summary, Conclusion, Recommendation and Implementation Plan
5.1 Summary……………………………………………………………………….
5.2 Conclusion……………………………………………………………………....
5.3 Recommendation……………………………………………………………..
5.4 Implementation Plan………………………………………………………..
Bibliography……………………………………………………………………..
Appendices………………………………………………………………………….
Relevant Source Code
Sample Input/output
User’s Guide
Photos
Grammarian Certificates
Curriculum Vitae
Glossary

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CHAPTER I
INTRODUCTION
Guidance Program has become an integral part of the overall
educational program. With the basic Education, that all students need
direction in their personal Attainment, it has become the instructional
responsibility of the guidance counselor, administrator and staff to
provide the students specific knowledge and skills required to address
their needs.
An important aspect of the Guidance program is the recognition that
some students require special assistance in dealing with developmental
problems and immediate crisis. With this, teacher and other staff who are
indirect contact with the students require support that can best supplied
by the guidance program. Guidance program moreover is based on the
belief that all students, including those with challenging needs have the
right to benefit from effective instruction to ensure
Students development.
The Manual systems are things of the past. It’s a quite tedious,
time consuming, not efficient, more error prone and inaccurate in
comparison. A manual-based system is the information recorded and kept in
different ways such as in files in paper form. While a computerized
guidance information system will have data stored on databases, Word
documents, Excel etc. Computerized system is designed to help
a transaction to carry out transaction operations. In recent times,
computer systems are generally considered to be more popular because more

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businesses are choosing to keep up with the developments in information
technology.
1.1 Project Context
This study aim to developed Passi City College (PCC) Guidance
Information System to help the guidance counselor in maintaining the
records of student to become efficient, easier to retrieve files and less
time consuming.
The goal of this study is to increase the productivity of the
guidance office by providing a fast and easy using computerized system.
By this Guidance Office it serves as record keeping. The Guidance
Counselor needs to encode the information needed. Once encoded, the
guidance counselor can view the records and it is connected to the Office
of the Student Affairs.
Office of the Student Affairs can access the names of student who
registered in the Guidance Office except the complaint and confidential
data of the students.
The record management includes the basic file operation. The system
can accept new records of student, edit or update records, and delete at
the same time. Records will easily searched by typing the last name,
first name and middle name of the student’s record. It can generate
reports of students in all departments.
1.2 Problem Statement
-Retrieving of files consume a lot of time
-The files is misplaced
-Luck of security in filing and storing of data
-The data is unorganized or not in order

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1.3 Purpose and Description of the study
The purpose of the study is to assist the Guidance Counselor in
keeping the records of student. PCC Guidance Information System focus on
the maintaining of record in fast and easy way.
The Researcher gathered data and identify the process in an
organization. The programmer role is to convert the requirement model
creates into program statement, perform system testing and debug the
error encounter.
This system will be installed in the Guidance Office and Office of
the Student affairs.
This project will benefit to the following:
a. Guidance Counselor- The study was pursued with the aim to help the
Guidance counselor in keeping records of the student. Retrieving the
files in more efficient way and that is through the use of PCC Guidance
Information System. PCC Guidance Information System can help to reduce
the time consuming in retrieving files, organizing and storing the
student’s record.
b. School- The benefit of the school in the computerized guidance is to
fasten the flow of registration in a new enrollee’s student at the same
time the old student who enrolled at this school.
C. Other Researcher- The study may serve as a reference for those who are
conducting Guidance Information based system. Other researcher may
enhance this system by adding more function to suit their needs.

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1.3 Scope and Limitation of the projet
The study aims to develop PCC Guidance Information System to help
the guidance Counselor in keeping records of student. PCC Guidance
Information System is capable of adding, saving, editing and updating
student’s record and also deleting records. This system can connect to
the Office of the Student Affairs that can access the name of student
only, and this project can view the result of their Entrance Examination,
can generate report such as number of student register in six
Departments. This project does not required internet connection, cannot
monitor student grade and does not accept payment.
1.4.1 General Objectives
This project aims to maintain record of the guidance office.
1.4.2 Specific Objectives
- Searching of records in easy and faster of guidance file and data.
- Make a system that could search records in faster retrieval of
information.
- Manageable record of the students.
- Confidentiality of all records.
- Faster and easy transaction retrieval records.
- Less paper used.

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Chapter II
REVIEW OF RELATED LITERATURE
2.1 Theoretical Background
Guidance Office
Guidance is a process through with an individual is able to solve their
problems and pursue a path suited to their abilities and aspirations.
(Brewer)
Guidance is a facilitative service, which provide aids to pupils and
staff
 To help pupils determine the courses most appropriate to their needs
and abilities
 To find instructors who will be more sympathetic to their individual
requirements and seek out activities which will help them to realize
their presentation( McBaniel)
Guidance is an aspect of educational programmed which is concerned
especially with helping the pupil to become adjusted to its present
situation and to plan his future in line with her interests, abilities
and social needs.(Hamrin and Erikson)

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2.2. Related Foreign Studies
According to the Mawo International Secondary School Guidance Office
(MISS Guidance) by Felix et.al has been using the manual processing of
guidance information for monitoring student’s information for more than
two decades now. With the increase in student’s population in the school,
the guidance office must devise means in maintaining a reliable and
accurate data. They also suffer from a very time-consuming retrieval of
student information for academic purposes.
With the above problem, the researcher proposed a system called
MISS Guidance Information System (MISS GIS). The system developed will
concentrate on the Guidance Office to make the management of student’s
records be a lot easier to retrieve, efficient, less time consuming and
reliable without sacrificing.
(Felix. et al. P a g e | 9 Int. j. electr. electron. comput. sci.
eng. 2015
According to Obisoye Opeyemi A, Alabi L.O and Ganiyus Shefu O(June
2015), created a system is entitled “A Web Based Career Guidance
Information System for Pre-Tertiary Institution Students in Nigeria” Web
Based Career Guidance is very important to our Educational System. We
have an existing Manual Career Guidance System with human counselors in
charge, but this system is plagued with the following problems: few
number of human counselors, unavailability of a counselor in a good
number of schools, few number of counselors attending to students during

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school hours and the office of a counselor in schools are so unpopular
that students hardly meet them for career counseling.
We have been able to design an Online Career Guidance Information
System targeting students in pre tertiary institutions in Nigeria to
solve therefore- mentioned problems. The Online Web Based Career Guidance
system was designed and implemented using data collected from
interviewing human counselors and surveys.
To design a web based career guidance system that will improve upon
the existing manual/ human career guide. To implement a web based
application that will help young ones get a good understanding of
themselves and advise them on the career path that best suits them. And
also serve as a complementary tool for career guide and counselors. The
student will get to benefit front the information system when they visit
the web site, register, take a career quiz and view the advisor page that
intends to intimate them with the career path in which the test has
deemed fit for them. Counselors can benefit by asking students to take
the career quiz and the outcome of the career quiz can help the counselor
give better advice to the students.
In summary, this paper will to a large extent help to provide a
solution to the subject of career choice, it will try to provide an
alternative and complement human councilors, in that it will be readily
available to anyone with a device that has a functional browser and
access the internet.

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2.3 LOCAL LITERATURE
According to Guidance Information System of Sibugay Technical
Institute Inc.of Mr. Rommel Roldan(2012). This system will help the
guidance office to manage student’s records and exclusively for the
guidance office of Sibugay Technical Institute Inc. To access the system,
the user must enter his/her username and password. The main form consists
of commands for transactions, maintenance, utilities, reports, about,
edit and manipulation of student’s records. It also views time, date, and
developers.
According to Elsa V. Isip and Melissa P. Picones (2010), created a
journal entitled “Interactive Students’ Performance Monitoring System for
Guidance and Counseling Center”. According to them this system will help
the guidance counselors, psychometric an, and staff of the Guidance and
Counseling center in tracking and monitoring the academic performance of
the students. This system was conceptualized in view of the difficulty of
the GCC in managing and monitoring students’ academic performance as well
as their guidance records. The developed system is capable of managing,
monitoring and organizing student academic performance and guidance
records. It integrates a decision support system that automatically
interprets psychological exam results based on standard table used by the
guidance counselors, and it also provides an interactive virtual
interview module to record interview sessions with the students. The
system will give easily retrieval of records and generation of reports.

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According to Calibara, Desiree V., Co, Ruben Jr., D. and Luriz,
Edneil Josef B. (2010), created a system for their project study. The
system is entitled “TUP Student Information System”. This system is
similar to Student Data Management. According to them TUP-T Student
Information System is a big help for the guidance personnel and for the
student assistant for managing Student Information. And it will also
provide more functional and reliable module for organizing the student
information achieving accurate data. The system they made will also serve
as an electronic data bank for the Guidance Center. These are the
following features can be access by the designated officer: Manipulating
of student’s records, attendance and offenses.

PASSI CITY COLLEGE
City of Passi
Chapter III
Technical Background
In this chapter discuss the technicality of the project by which it
describes the types of the project to be developed and its functionality.
It also represents the type of application development of the project.
3.1 Technicality of the Project
In this project we used the Microsoft Access as the Database that serves
as the back end where all data are stored. Visual Basic 6.0 as the front
end of the project to serves as the features of the system. Manual
system is changed into computerized system to be reliable and convenient
to the user or to the guidance counselor.
3.2 For system implementation, the following are required:
1. Software Requirements
Operating System: Windows XP/ Windows 7/ Windows 8
Database Engine: Microsoft Access
Others: Visual Basic 6.0
2. Hardware Requirements
Processor Speed: Pentium 4
Memory: 512 MB
Hard Disk Space: 20 G

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Hard disk: 1 TERA
3.3 Technology to be used
Hardware
Figure 1.Laptop/Desktop
It is where the system is installed and developed.
Operating System is 32 or 64 bit with windows based 7 and XP except
windows 8, because some feature of it is not compatible to it.
Figure 2.Crossover UTP-CABLE
Is a medium used to connect client server network.
Software

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Figure 1.Visual Basic 6.0
It serve as front-end of the system. In which where you can input data
in a system and user can interact. It used to create and design the
system.
Figure 2.Microsoft Access
It serves as a back-end where records are stored or serve as database.
3.4. How the Project will work
Guidance Office Office of Student Affairs
Figure 1. how the project work
The figure 1 shows that a system must be installed to execute the

program. The guidance office will keep the records of students, generate
report and the office of the student affairs can access student names
only.

PASSI CITY COLLEGE
City of Passi
CHAPTER IV
Methodology
This chapter includes the respondents, the place of the study, the
organizational profile of Passi City College, the operational, technical
and Economical feasibility, and data processing used in the development
of the proposed system.
4.1 Environment
This study was conducted in Passi City College located at
Brgy.Bacuranan Passi City, Iloilo during the first semester school year
2016-2017. We interview Mr. Jhonwayne Chiva, Guidance Counselor; he
discussed how they handle each of the information concerning the Students
profile, how the student will register and what the existing problem he
encounters.
4.2 Requirement Specifications
Software Requirements
Operating System: Windows XP/ Windows 7, Windows 8.1 Pro except
windows 8, because some features is not compatible.

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Database Engine: Microsoft Access
Others: Visual Basic 6.0
Hardware Requirements
Processor Speed: Pentium 4
Memory: 512 MB
Hard Disk Space: 20 G
Hard disk: 1 TERA
4.2.1 Operational Feasibility
Operational feasibility refers to an assessment or evaluates and
analyze how well system operates and how this will be perceived by the
user.
This involves identifying the strengths and weaknesses of Passi City
College.
Using Fishbone Analysis, this tool will help identify the cause for the
existing Guidance in keeping of records.
Materials Method
Retrieving of files
Paper-based Problem Time consuming

Filing of records
Registration form in retrieving of
Storing of data data and
organizing of
records. Luck of
security in
storing of data.
Guidance
Pen and Paper
Counselor

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Manpower Equipment
Figure 1.0 Fishbone Diagram
Fishbone
In figure 1.0 show using a fishbone diagram, these tools well help
identify the cause for the existing problem in Guidance. The causes were
categories into four namely: Materials, Method, Manpower and Equipment.
Each Category shows the problems to the Guidance Office. In material
category, the guidance provides a paper based of registration form which
will cause of more paper to prepare. The Method category, the retrieving,
storing and folder filing were identified as a cause of delay. The
Manpower category, the guidance Counselor manually keeps the record and
retrieves the files. The record is misplaced and unorganized.
The Equipment category, showed the equipment used by the Guidance.
Pen and Paper method is used.
4.2.2 Technical Feasibility
It is identifying the hardware, software and network resources
needed to develop. Install and operate the system this will also help
identify the technical caste and concern if there is any.
The system use database to store the data of students and Visual
Basic 6.0 serve as Front-end and use to create and design the system.
4.2.3 Economical Feasibility
Economic feasibility is a process of identify the financial,
benefits and cost associated with a development project. The system

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budget and cost benefit analysis of PCC Guidance information systems are
presented below.
Table 1.PCC Guidance Information System’s Budget
Personnel
1 Programmer Php. 5,000.00
New Equipment:
Computer and Internet Usage:
100 hour@10.00 Php. 1000.00
Supplies and Expenses:
Printing Php. 1000.00
Transportation Php. 8,000.00
TOTAL DEVELOPMENT COST Php. 15,000.00

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Table 1, shows the system budget of PCC Guidance Information System.
The table shows the Development Cost of the system. The Development cost
which is amounting of Php. 15,000.00 included all the costs incurred
during the development of the system. This cost is included the
programmer fee’s, equipments, supplies and expenses.
Table 2 Passi City College Guidance information system
Passi City College Guidance Information System
Economic Feasibility Analysis
Year of the Project
Year Year Year Year Totals
1 2 3
Net Economic Benefits
Discount Rate (12%)
Present Value of all
BENEFITS

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Net Present Value of all
BENEFITS
Recurring cost
Discount Rate 12%
Present Value of
Recurring cost
Net Present Value of
Recurring cost
4.3 Requirement Modeling
MANUAL KEEPNG OF RECORDS
Students Guidance
Student Information
Counselor
Update the record
PCC Guidance Office

Registration form Manual keeping of records Copy of Student Records
Figure 2, PCC Guidance Office Manual keeping of records

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Figure 2, shows the current system used by Guidance Office. The Students
CONTEXT FLOW DIAGRAM
required to register every semester in the Office, and then the Guidance
Counselor is in charge in keeping of records. The Guidance Counselor
provides Paper based of registration form that the student need to filled
up.

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Students Student Information and Complaints
Updates the records Guidance Counselor
PCC Guidance
Registration Form List of Student Records(Viewing)
Information System
List of Students name (viewing only)

Office of the Student
affairs
Figure 3, Context Flow Diagram of PCC Guidance Information System
Figure 3, shows the context flow diagram of PCC Guidance Information
System. The Diagram shows that the developed system, the student need to
register to the system their Personal information, Socio Economic
status, Educational Background, School references, Personal
characteristic, General personality and Complaints. After the student has
registered, the Guidance Counselor will view the list of students
registered and also it is connected to the Office of the Student Affairs
that can access the list of student names only.

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Figure 4, Data flow Diagram of the PCC Guidance Information System.
In this diagram will show the flow of PCC Guidance Information
System. The student must be register their information at the student
registration and at the same time the students need to registered before
it can proceed to counseling if they have. The student required to fill
up the information needed then the record will keep to the system. The
Guidance Counselor can view the records and allowed to update, delete and
correct the wrong input of the students.
4.3.1 Risk Assessment/Analysis
Risk Assessment/Analysis is the identification evaluation and
estimation of the levels of risk involved in a situation, their
comparison against benchmarks or standards, and determination of an
acceptable level of risk.
4.4 Design

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Guidance Office Forms
Log in form:
Figure 1. Log in form
Log in form use for the security of the user that no one can open the
system.
Main form:
Figure 2.Main form
Figure 2, show the main form that consist of three menus, the
File,transaction and Reports.
Guidance Registration Form:

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Figure 3.Guidance Registration Form
Guidance Registration form where the student’s filled up their Personal
Information and Parents Information.
Figure 4, Socio Economic Status
Socio Economic Status shows the family background and their income.
Figure 5, Educational Background

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Figure 6. School References
Figure 7.Show the Personal Characteristics
Figure 8. General Personality

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Figure 10. Complaints
4.4.2 Data Dictionary

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DATA DICTONARY
TABLE ATTRBUTE CONTENT DATA TYPE PK or

NAME NAME FK
tblinfo ID infoID Auto Fk

Number
IDnumber infoIDnumber Text Pk
Firstname infoFirstname Text
Lastname infoLastmane Text
Middlename infoMiddlename Text
Age InfoAge Text
Phone infoPhone Text
Emailadd InfoEmailAdd Text
Birthplace Infobirthplace Text
Address infoAddress Text
Math infoMath Text
English infoEnglish Text
Religion infoReligion Text
Citizenship infoCitizenship Text
Gender infoGender Text
Civil status infoCivilStatus Text
Course Infocourse Text
Year Level infoYearlevel Text
Birthdate infoBirthdate Text
Fname Infofname Text
Faddress infoFatherAddress Text

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Fage infoFatherAge Text
Fphone infoFatherPhone Text
Mname InfoMotherName Text
Maddress InfoMotherAddress Text
Mage InfoMotherAge Text
Mphone infoMotherPhone Text
Gname infoGuirdianName Text
Gaddress infoGuirdianAddress Text
Gage infoGuirdianAge Text
Gphone infoGuirdianPhone Text
tblSoci Id Socio_Economics_status Text Pk

o_Econo id
mic_sta
tus
Firstname Socio_Economics_status Text

Firstname
Lastname Socio_Economic_statusL Text

astname
College Socio_Economic_stauusC Text

ollege
Allowance Socio_Economic_statusA Text

llowance
Foccupation Socio_Economic_statusF Text

atherOccupation
Moccupation Socio_Economic_statusM Text

otherOccupation
Support Socio_Econoomic_status Text

Support
Attainment Socio_Economic_statusA Text

ttainment

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Pcc Socio_Economic_statusP Text

cc
Residence Socio_Economic_statusR Text

esidence
Mother Socio_Economic_statusM Text

other
Father Socio_Economic_statusF Text

ather
Moccupationt Socio_Economic_statusM Text

el other/Occupation/Telep
hone
Foccupationt Socio_Economic_statusF Text

el atherOccupatioTelephon
e
Lodging Socio_Economic_statusL Text

odging
Room Socio_Economic_statusR Text

oom
tblEduc Id Educational_Background Text Pk

ational ID
_Backgr
ound
Firstname Educational_Background Text

Firstname
Lastname Educational_Background Text

Lastname
Kinder Educational_Background Text

kinder
kAddress Educational_Background Text

kAddress
KYear Educational_Background Text

KYear
Elementary Educational_Background Text

Elementary

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EYear Educational_Background Text

ElementryYear
Secondary Educational_Background Text

Secondary
Saddress Educational_Background Text

SecondaryAddress
Syear Educational_Background Text

secondaryYear
College Educational_Background Text

College
CAddress Educational_Background Text

CollegeAddress
Cyear Educational_Background Text

CollegeYear
Average Educational_Background Text

Average
Hshigh Educational_Background Text

HighestScoreHighschool
Hslow Educational_Background Text

LowestScoreHighschool
Rank Educational_Background Text

rank
Size Educational_Background Text

size
Achievement Educational_Background Text

Achievement
Activities Educational_Background Text

activities
4.4.3 System Architecture

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The system is a server client system. This means that the program is to
be installed in two computers. Guidance Information System will be
installed in the Guidance office computer and another in the Office of
the Student Affairs where it an access students information.
4.4.4 Development
The system need be installed in the desktop computer or laptop. The
system front end was developed using visual 6.0 for it is user friendly
and it has a Graphical User Interface (GUI).The system database engine
uses Microsoft Access 2007 where all the actual data resides.

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4.6 Testing
4.6.1 Unit Testing
Unit testing is most important level of testing, increases confidence in
changing/ maintaining code. If good unit tests are written and if they
are run every time any code is changed, we will be able to promptly
catch any defects introduced due to the change. Unit testing method by
which individual unit of source code, set of one or more computer program
modules together with associated control data and procedures are tested
to determine if they are suitable to use or user friendly.
4.6.2 Load Testing
By doing our testing we observe that the system should be working
properly and the codes are organize and fit to what the system
expectations. The operating system must be windows 7/ XP except windows
8, because some windows are not compatible to it.
4.6.3 Stress Testing
During the stress testing we encounter some problems, like during
encoding of codes, run and debug if some error occurs, inputting of data,
the spelling should be always correct and the data is always complete.
Our project will be useful if this will be implemented on PCC Guidance
Information System.

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Chapter V
Summary, Recommendation and Implementation Plan
5.1 Summary
The study was conducted the effect of using Computerized System
than a manual system. That’s why the PCC Guidance Information System is
design to speed up the transaction inside the Guidance Office, to record
and retrieving of files in the students.
This study aims to lessen the time-consuming in retrieving files and
eliminating works. Due to increasing population of the school, this study
can help the Guidance Counselor to improve his way in organizing
student’s records and fast retrieving of files.
5.2 Conclusion
Based on the result of study, the researcher concludes that:
1. In using manual System, it takes time to make transaction.
2. The computerized System is the solution to the problem that occurs in
guidance office. Therefore, In order to improve the performance of the
Guidance Office, in keeping record of the students, the school must
consider this study.

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5.3 Recommendation
Based on the Findings the following recommendations are forwarded:
1. The study showed that the guidance Counselor will be satisfied by
the current system and still looking for a new system that can
improve the transaction.
2. PCC Guidance Information System must possess the innovations needed
that will improve the transaction and keeping of records.

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5.6 Checklist for the Project Implementation
QUESTION YES NO COMMENT
All the activities and task required
by the Implementation Plan have been
included in the project schedule
tracking tool, and estimates for these
task have been reviewed for accuracy

Data has been tested?
Policies and Procedures related to 

the system have been updated
Is current procedure for monitoring


the guidance records is time
consuming?
Do you find monitoring students 

records especially the offenses and
counseling
Do you have a database for your 

documents
Do you find difficulties in 

managing and organizing student’s
records in manual system?

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Contingency procedures are in Place


Back-up copies of the developed We have prepared
software have been stored in the 2 Flash drive/USB
secure location  and 2 CD’s for
the system
installer.
Maintenance and release procedures
have been defined


Do you preferred to use a
computerized System?


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Implementation contingency Plan
Implementation contingency Plan in an alternative plan that is
implemented when normal business operations are interrupted by emergency,
fall over disaster contingency plan ensure continuous operations
Phase Implementation Task
One Within one year  Improve system with back up of all
required installer and all
equipments.
Two Within two years  No need to buy some relevant
equipments
 Secure a constant back up of
database.
Three If service request  Provide an updated contingency
doubles plan.
Four As needed, based on  Provide another unit to divide the
high volume of users workload.
request
Five If Problem continues  Increase support for the
implemented system.

PASSI CITY COLLEGE
City of Passi
Infrastructure deployment Plan
Scope Days
Determine Project Scope
Define Resources
Scope complete
Analysis
Review current system Status
Review Hardware
Review software Environment
Review communication
Environment
Identify target areas for improvement
Identify hardware improvement
Identify Software improvement
Identify communication consideration
Identify Support Improvement
Coding
Testing
Testing loading Time
Test of User registration
Debug Errors
Implementation

PASSI CITY COLLEGE
City of Passi
This infrastructure deployment plan helps the researchers manage
infrastructure deployment project. This tale shows the milestones for
each software development stage, finalization and validation including
review phases.

PASSI CITY COLLEGE
City of Passi
Bibliography
[1] Tim B. (1994) Guidance and Counseling Guidelines
[2] Guidance and Counseling, from

PASSI CITY COLLEGE
City of Passi
GANN CHART
http://www.slideshare.net/RodriguezAnaC/school-guidance-and-
counselling. Retrieve on February 2016.
http://www.slideshare.net/erlisonlorenzognilla/guidance-service.
Retrieve on August 2016.
http://en.wikipedia.org/wiki/Guidance.Retrieved on Nov.2015

PASSI CITY COLLEGE
City of Passi
ACTIVTIES O N D J F M A M J J SEPT. O NOV DEC JA FE M

C O E A E A P A U U C N B A
T V C N B R R Y N L T R
C I E Y C
H L H
IDENTIFY the
Problem
Determining
Information
Requirements
System Analysis
System Design
Coding
Testing &
Implementation
Maintenance
Appendices

PASSI CITY COLLEGE
City of Passi

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PASSI CITY COLLEGE

PCC GUIDANCE INFORMATION SYSTEM

Presented to the Faculty of the

Bachelor of Science Information Technology

Passi City College

City of Passi, Iloilo

In Partial Fulfillment of the Requirements

For the Degree of Bachelor of Science Information Technology

PCC Guidance Information System Page 1

PCC Guidance Information System Page 2

PCC Guidance Information System Page 3

Guidance Program has become an integral part of the overall

direction in their personal Attainment, it has become the instructional

responsibility of the guidance counselor, administrator and staff to

provide the students specific knowledge and skills required to address

An important aspect of the Guidance program is the recognition that

some students require special assistance in dealing with developmental

by the guidance program. Guidance program moreover is based on the

right to benefit from effective instruction to ensure

time consuming, not efficient, more error prone and inaccurate in

comparison. A manual-based system is the information recorded and kept in

different ways such as in files in paper form. While a computerized

guidance information system will have data stored on databases, Word

documents, Excel etc. Computerized system is designed to help

a transaction to carry out transaction operations. In recent times,

computer systems are generally considered to be more popular because more

PCC Guidance Information System Page 4

businesses are choosing to keep up with the developments in information

1.1 Project Context

This study aim to developed Passi City College (PCC) Guidance

Information System to help the guidance counselor in maintaining the

records of student to become efficient, easier to retrieve files and less

The goal of this study is to increase the productivity of the

guidance office by providing a fast and easy using computerized system.

By this Guidance Office it serves as record keeping. The Guidance

Counselor needs to encode the information needed. Once encoded, the

of the Student Affairs.

registered in the Guidance Office except the complaint and confidential

data of the students.

reports of students in all departments.

1.2 Problem Statement

-Retrieving of files consume a lot of time

-The files is misplaced

-Luck of security in filing and storing of data

-The data is unorganized or not in order

PCC Guidance Information System Page 5

1.3 Purpose and Description of the study

The purpose of the study is to assist the Guidance Counselor in

keeping the records of student. PCC Guidance Information System focus on

the maintaining of record in fast and easy way.

The Researcher gathered data and identify the process in an

organization. The programmer role is to convert the requirement model

This system will be installed in the Guidance Office and Office of

the Student affairs.

This project will benefit to the following:

Guidance counselor in keeping records of the student. Retrieving the

Information System. PCC Guidance Information System can help to reduce

the time consuming in retrieving files, organizing and storing the

b. School- The benefit of the school in the computerized guidance is to

fasten the flow of registration in a new enrollee’s student at the same

time the old student who enrolled at this school.

conducting Guidance Information based system. Other researcher may

enhance this system by adding more function to suit their needs.