Project Proposal

“Payroll Management System”

Project Supervisor:
Syeda kiran Bukhari

Project Undertaken By:

Muhammad Mubashir Ali
MCE-IT-15-120

DEPARTMENT OF INFORMATION TECHNOLOGY

GOVT. EMERSON COLLEGE, MULTAN
Table of Contents
1. Introduction 2
Motivation and objectives: 2
Scope of the project 2
Description 3

2. Individual Task 3

3. Deliverable Milestone &Time Schedule 4

Milestone Description: 4
3.1.1 Functional Requirement: ..........................................................................................................................4
3.1.2 Hardware Requirement: ...........................................................................................................................4
3.1.3 Software Requirement: ............................................................................................................................4
3.1.4 Non-Functional Requirements: ................................................................................................................5
Time Schedule: 5
Gantt chart: 6

4. Project risks 6

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1. Introduction
A payroll system involves everything that has to do with the payment of employees and the filing
of employment taxes. This includes keeping track of hours, calculating wages, withholding taxes
and other deductions, printing and delivering checks and paying employment taxes to the
government. The payroll system starts when a company hires its first employee. In the United
States, every new employee must be reported to the state along with a completed W-4 tax form.
The W-4 determines how many allowances the employee qualifies for when calculating the federal
income tax that should be withheld from each check. Generally, the more dependents you have,
the less income tax you have to pay.

Motivation and objectives:

This complaint register portal has different motivational aspects which are explained below:
 The project is web base and consists of about some modules. The HR able to register new
employee of a specific department which provides different update features about accounts
to enroll employee
 The second module is for complete pupation of employee records, their expenses, their
scales and also their personal information which they provided in department.
 Thirds and final module is to provide messaging basic concept is to notify employee about
the alteration and updating of employees.

Scope of the project

 Recurring payroll services:
1. Gross pay calculation (basic salary, wage supplements, occasional payments, cost
reimbursements, etc.).
2. Calculation of payroll related taxes and contributions.
3. Recording and processing of garnishments [NO SUCH WORD IN ENGLISH DO YOU
MEAN DISBURSEMENTS] and other deductions.
4. Preparation of payroll slips and other outputs broken down by employees or by cost
centers for managerial and operational use.
5. Data recording and processing in connection with voluntary pension and health
insurance funds, reporting to the pension funds.
6. Recording of wage and labor-related data (registration of personnel information,
holiday and sick leave balances).
7. Providing data and information for posting into the General Ledger.
8. Data reports and certificates related to payroll processing (to the tax and social
security authorities, the Statistical Office, etc.).
 Full range of Social Insurance management
 Tasks related to new comers and departing employees
 Annual services connected to payroll processing and social security administration
 Preparation and submission of tax declarations
 Payroll disbursement services:
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  Movement of all payments, calculated during the pay processing cycle (net salary, tax,
social security, etc.).
 Specified data reports for the Client's accounting.
 Other services upon separate written request including:
1. Cafeteria management.
2. Tax advisory.
3. Labor management.

Description
The Payroll Management System deals with the financial aspects of employee's salary, allowances,
deductions, gross pay, net pay etc. and generation of pay-slips for a specific period. The
outstanding benefit of Payroll Management System is its easy implementation. Other advantages
of Payroll Management System are its extensive features and reports.

2. Individual Task

Name Roll. No Responsibility (Roles)

M. Mubashir Ali MCE-IT-15-120 Dashboard
Employee
Department
Daily Attendance
Payroll
Expense management
Noticeboard
General Settings
Language Settings
Private Messaging
Personal Account
Manage Profile
Resetting Password
Logging Out

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3. Deliverable Milestone &Time Schedule
Milestone Description:
There are three categories in milestone description which is given below:
3.1.1 Functional Requirement:
Modules:

 Dashboard
 Employee
 Department
 Daily Attendance
 Payroll
 Expense management
 Noticeboard
 General Settings
 Language Settings
 Private Messaging
 Personal Account
 Manage Profile
 Resetting Password
 Logging Out

3.1.2 Hardware Requirement:

Processor : Intel Pentium or more

Motherboard : Intel® Chipset Motherboard.

Ram : 128 MB or more

Cache : 512 KB

Hard disk : 16 GB hard disk recommended

Disk Drive : 1.44MB Floppy Disk Drive

Monitor : 1024 x 720

3.1.3 Software Requirement:

The system will be intent to run on Firefox, Google Chrome etc.

OPERATING SYSTEM Windows Operating system

SOURCE LANGUAGE(S) PHP,HTM5,CSS3,AJAX ,JQUERY,JAVASCRIPT

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 DBMS USED MY SQL

3.1.4 Non-Functional Requirements:

Security:

The management system will provide restriction against unauthorized access.

Safety:

There will be a backup of data for any future mishap.

Performance:

The Payroll Management System (PMS) will never break down and work consistency.

Time Schedule:

ID Deliverable Responsible team Due Date Remarks

member
01 Payroll M. Mubashir Ali
Management
System (PMS)
02 Software
Requirements
Specification

03 Software Design
Document (Initial
Draft)

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 Gantt chart:

I Activities Start End Date Duration Mar Apr May Jun Jul Aug Sep Oct
D Date
1 Login 01/03/2019 01/04/2019 1 Month
2 Admin Portal 01/04/2019 01/05/2019 1 Month
3 Student Portal 01/05/2019 01/06/2019 1 Month
4 Faculty Portal 01/06/2019 01/07/2019 1 Month
5 Attendance 01/07/2019 01/08/2019 1 Month
Portal
6 Event and News 01/08/2019 01/09/2019 1 Month
Portal
7 Testing 01/09/2019 01/10/2019 1 Month
8 Documentation 01/10/2019 01/11/2019 1 Month

4. Project risks

Possibility Risk Level Preventive action

Software Failure Medium Must have licensed software

Hardware Failure Medium Must have backup in other devices

Data Lost High Keep saving regular coding data and create backup
regularly on daily basis

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 (For Office use only)

(Approval of FYP Management Committee)

Committee Member 1: Name: _____________________
[ ] Accept [ ] *Defer [ ] *Reject Signature: ________________________
*Remarks: _____________________________________________________________________

Committee Member 2: Name: _____________________

[ ] Accept [ ] *Defer [ ] *Reject Signature: ________________________
*Remarks: _____________________________________________________________________

Convener: Name: _____________________

[ ] Accept [ ] *Defer [ ] *Reject Signature: ________________________
*Remarks: _____________________________________________________________________

Project Registration (To be filled by the Project Coordinator)

Project ID (for
office use)
Type (Nature of [ ] Development [ ] Research [ ] R&D
project)
Area of
specialization
Student
Sr.# Reg. # CGPA Email ID Phone # Signature
Name
MCE- M.
(i) IT-15- Mubashir 3.45 raomubashira@gmail.com 03056380705
120 Ali

(ii)

(iii)

Name & Signature of Batch

Advisor
(If students are eligible for
FYP)

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