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TSB-QMM 01-01 Quality, Health, Safety and Environment – A level

WinPort Management System

Audit and Inspection Plan


C-Level - manual

Audit and Inspection Plan


(Including Audit and Inspection Schedules
and Auditors / Inspectors Accreditation)

0 01.02.2008 First Issue for approval and endorsement DI


Rev. Date Reason for Issue/Change Prepared Approved Endorsed

Printed copies are uncontrolled 1 of 6


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WP-xxx XX-XX Audit and Inspection Plan

Table of Contents

1 Purpose

2 Scope

3 Terms and Definitions

4 Responsibility

5 Audit Plan

6 Inspection Plan

7 References

8 Appendix

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WP-xxx XX-XX Audit and Inspection Plan

1 Purpose

The purpose of this audit and inspection plans is to determine what standards WinPort
Management System shall comply to and how the audit and inspection plan shall be
made based on the standard that WinPort subscribe to.

2 Scope

This audit and inspection plan shall cover all area of the WinPort Management System
that subscribes to the following:
a. International Management System Code (ISM Code)
b. Quality Management System (ISO 9001: 2000)
c. Environmental Management System (ISO 14001: 2004)
d. International Marine Contractor Association (IMCA) Inspections and Guidelines

The WinPort Management System is applied at Main Office and at site facilities.

3 Terms and Definitions

For the purpose of this proposal, the terms and definitions shall apply:

BP : BP Berau Ltd.
WinPort : Wintermar and Sub-Contractor
Anniversary Date : The day and month of each year that corresponds to
the date of expiry of the certificates
Annual Verification : A verification which to be carried out within three
months before and after each anniversary date of the
certificates
Audit : Systematic, independent and documented process for
obtaining audit evidence and evaluating it objectively
to determine the extent to which the management
system criteria set by WinPort are fulfilled
Auditor : Person with the competence to conduct audit
Auditee : Person who is being audited
Certification Body : A member of the International Association of
Classification Society (IACS)
Certificates : A document issued by Certified Body to a company
which signifies that the Management operate both
onshore and offshore facilities in accordance with the
approved Management System applied
Certification : The decision by Certified Body that the company’s
management system meets the applicable
requirements of the approved Management System
applied

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Corrective Action : Action to eliminate the cause of detected


nonconformity
Inspection : Systematic, independent and documented process of
examination for obtaining evidence and evaluating it
objectively to determine a satisfactory demonstration
of commitment in the implementation of HSEQ
Management System at worksite
Intermediate Verification : A verification which to be carried out between the
second and third anniversary dates of the certificates
Non Conformity : An observed situation where objective evidence
indicates the non fulfilment of a specific requirement
Objective Evidence : Quantitative or qualitative information, records, or
statements of fact pertaining to safety or to the
existence and implementation of the management
system, which is based on observations, measurement
or testing that can be verified
Observation : A statement of fact made during an audit and
substantiated by objective evidence
Preventive Action : Action to eliminate the cause of potential non
conformity
Record : Document stating results achieved or providing
evidence of activities performed
Renewal Verification : A verification which to be carried out six moths
before the expire date of the certificates

4 Responsibility

HSEQ Manager is responsible to plan and manage the execution of audit both at
WinPort Main Office and at site facilities, which support BP Tangguh – Harbour and
Marine Operation and Maintenance Marine Project.

Auditor is responsible to conduct an audit according to HSEQ Manager’s instruction


and Auditee is responsible to cooperate with the Auditor by providing information,
records, or statements of fact pertaining to the existence and implementation of the
WinPort Management System.

5 Audit Plan

5.1 Audit Procedure

The Audit and verification Procedure and Plan identify the various types of audit and
verification processes utilized by WinPort. The audit and verification process shall
verify whether system processes/activities comply with procedures, plans etc., and
determine the implementation and effectiveness of the system.

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Audit and verification results are to be documented and communicated, where feedback
on strengths, weaknesses and opportunities for improvement are presented to the
business area responsible having the authority to implement the necessary effect and
positive change. Non-conformities result in corrective action requests, in accordance
with the procedure, where follow-up activities verify and document the implementation
and effectiveness of any corrective actions taken. Audit and verification records are
kept and maintained in accordance with the ISO/ISM’s records management
requirements.

5.2 Internal and External Audit

Internal Audits shall be schedule for both onshore and offshore facilities every 12
months or less. Selection of Auditors and conduct of Internal Audits shall ensure
objectivity and impartiality of audit process.

External Audits shall be carried out to achieve verification and certification from
Certified Body as evidence that the management system implemented by WinPort is
comply with the standard element requirement.

External Audit to achieve certification shall be conducted in the following stages:

a. Interim Audit held to achieve interim verification and certification to facilitate


initial implementation of the Management System. This type of certificate is only
valid for a short period / temporary.

b. Initial Audit held to achieve permanent verification and certification as evidence


that the company have implemented the system according to the standard element
requirements. This type of certification is valid for five years.

c. Annual Audit held to achieve annual verification from the Certified Body and can
be hold within three months before or after the annual period starting from the
certificate’s anniversary date.

d. Renewal Audit held to achieve verification and certification for new permanent
certificate and can be hold within three months before the permanent certificate
expired.

e. Additional Audit held when necessity or as requested to held additional audit for the
purpose other that the above mentioned or other special requirement.

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6 Inspection Plan

6.1 Inspection Procedure

WinPort establish procedure to ensure the vessel is maintained in conformity with the
provisions of relevant rules and regulations and BP’s HSE expectation. WinPort shall
appoint shore personnel to conduct vessel inspection in a timely manner. The inspector
shall complete the inspection report form based on the International Marine Contractors
Association (IMCA) Guidelines.

6.2 Inspection Scope

The operation, crew, equipment and structure of the vessel need to be inspected.
Therefore, the inspector shall consider the following:

a. Adequate procedure and guideline are available onboard to assist the Crew to
operate the vessel safely.

b. There is a safe working and living environment for the Crew.

c. The vessel’s condition and equipment reflect that the vessel is operating and
maintain in a proper manner to provide a safe environment.

d. The Crew carry out their responsibilities and job function convey a sense of
understanding the need for a safe working environment for themselves and others.

6.3 Inspection Interval

The inspection shall be carried out as follow:


a. Inspection by internal party is carried out at least once every six months.
b. Inspection by external party is carried out at least once every two years.

Reference
a. IMCA Guidance on use of the Common Marine Inspection Document
b. PT Wintermar’s Company Manual – OPM
c. PT Wintermar’s Company Manual – SBM
d. ABS Guide for Marine Health, Safety, Quality and Environmental Management

Appendix
a. Audit and Inspection Schedule
b. Auditors and Inspectors Accreditation
c. Common Marine Inspection Document

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