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Microsoft Office PowerPoint Parts Use and Functions

Microsoft PowerPoint is simply defined as presentation package and have an extension file of .ppt. Once you save it in your
data storage or HDD. This is one of the most common uses of Microsoft automation. The term presentation package can be used
by importing documents came from word processing and worksheets. And either can be used to insert videos and music together
with the images and sounds. And subject up for animations and effects using the different formats of the applications.

Indeed, Microsoft Corporation the developer of both Windows Operating System and the MS-office developed and enhanced the
both programs. So therefore, it has changed both the command buttons and applications, such as this version, the MS-PowerPoint
2007. Under its User Interface (UI) the arrangement of the command precisely well arranged and the group into its toolbar. So,
there are changes of location of its command buttons and toolbar from older versions of MS-Office 97, 2000 premium, Xp and
2003. Unfortunately, students and trainees even a hard user of MS-office confused how to use this new version. So, this is the
main purposed of this post. I will let you guide where are the parts of this new version MS-PowerPoint 2007.

1. Standard buttons- found at the top under the title bar of MS-Powerpoint 2007,they are
the save,undo and redo buttons.
2. Home Menu Toolbar- located beneath the title bar,its a toolbar menu compose of a group of command
buttons,namely:
1. clipboard where the cut/ copy/paste located,
2. Slides where the new slide,reset,delete,layout located,
3.Font where the font style,font size font color and other formatting of text located,
4. Paragraph where the alignment,bullets,numbering,and indention of paragraph located,
5. Drawing where the autoshapes and other format of shaped,alignment and fill color of object located,and
6. Editing where the find,replace, and select located.
3. Insert Menu Toolbar- located next of home menu,its a toolbar menu compose of a group of command
buttons,namely:
1. Tables where you can insert table for your presentation,
2. Illustration where you can insert your own picture, clipart, photo album,shapes,smart art and chart,
3. Links where you can link using the hyperlink or internet and put a hover action of your presentation,
4. Text where you can insert text box,header and footer,word art,date and time,slide number,symbol and
object,
5. Media Clips where you can insert movie and sound for your presentation.
4. Design Menu Toolbar- this is next of the insert menu,its a toolbar menu compose of a group of command
buttons,namely:
1. Page Setup where you can Page Setup,Orientation and Margin,
2. Themes where you can select a custom themes that will automatically apply once you hover your mouse
on it,and
3. Background where you can apply background styles and hide background graphics of your presentation
templates(slides)
5. Animation Menu Toolbar- located next of design menu,its a toolbar menu compose of a group of command
buttons,namely:
1. Preview where you can preview you slide,
2. Animations where you can apply motion and effect or custom animation,and
3. Transition of this slide where you can apply continues slide and setup time,sound,and speed for your
slide presentation.
6. Slide Show Menu Toolbar- next of animation menu,its a toolbar menu compose of a group of command
buttons,namely:
1. Start slide show where you can start your on mouse click and transition slide presentation,
2. Setup where you can setup show,rehearse,and record narration,and
3. monitors where you can increase and decrease resolution of monitor screen,show presentation on, and use
presenter view.
7. Review Menu Toolbar- next of slide show menu,its a toolbar menu compose of a group of command
buttons,namely:
1. Proofing where you can check your spelling,research,thesaurus,translate,and language,
2. Comments where you can show mark up,new comment,edit comment,delete,previous and next of your
presentation slide.
8. View Menu Toolbar- located next of review menu,its a toolbar menu compose of a group of command
buttons,namely:
1. Presentation Views where you can set normal,slide sorter,note pages,slide show,slide master,handout
master,and notes master,
2. Show Hide where you can apply ruler,grid lines,and message bar,
3. zoom where you can increase and decrease size of your slide without using the zoom in/zoom out sliding
bar of the bottom right,
4. Color gray Scale where you can apply or change the color background of graphics/image/picture,
5. Window where you can apply or set new window,arrange all,cascade,and move split windows,and
6. Macros where you can use the macros presentation slide,
9. Format Menu Toolbar- this is next of view menu,its a toolbar menu compose of a group of command
buttons,namely:
1. insert shapes where you can select/format auto shapes,
2. shape styles where you can format or change the color,outline,effects,and fill color of the autoshapes,
3. word art styles where you can change the style of the font using the word art format,
4. arrange where you can arrange the autoshapes and font, and 5. Size where you can set up the size of the
auto shapes and font area of the presentation slide.
10. File Menu Button- its just the logo of the Microsoft Corp., its a rounded or circle form, position on the top
left of the user interface.This is use as the file menu toolbar where you can save,new template,open,print and etc.
11. Sorter Panel- located left side of the presentation template.This use to arrange or sort in order the slide
presentation.
12. Status Bar- located below left of the window.This is use to indicate the number of slides and will works of
the vertical scroll bar.
13. Presentation Slide- the big part of the windows, this is the presentation template where the slides located and
perform the different slide application.
14. Zoom In Zoom Out Sliding Bar- located right side bottom of the window, this use to increase and decrease
the size of the presentation slide without using the command button of a toolbar menu.
15. Guide Bar or Note Bar- this use to apply a presentation slide note of the application package.

Parts And Functions Of PowerPoint 2010

Microsoft PowerPoint 2010 is one of the enhance version of the


Microsoft Office PowerPoint versions. This version has an improved feature compared to the 2007 version. Like the video
and picture editing enhancements, such as the playback application of the motion backgrounds that you can insert in the
slide template. Additionally, transitions and animations run smoother and richer than ever, compare to the latest
versions. In the tab menus it have a ribbon menu and more enhance SmartArt graphics layout and some photo- base that
you can add it up in your application. And the most of all you can easily collaborate with your colleagues on
presentations. And several ways that you can broadcast and share your presentations more easily.
Read the parts and function below in the order you learn the parts and functions of this Microsoft Office application on your
computer.
THE COMMON PARTS AND FUNCTIONS OF POWERPOINT 2010:
1. QUICK ACCESS- This button position top left portion, this toolbar is customizable, you can move this in
two possible locations. This toolbar consists a set of commands that it is independent on the tab of the ribbon that
currently displayed and you can add commands in this button.
2. TITLE BAR- Position at the top of the user interface, where the file name will see here after saving a file, as
a default once you open your MS-Office 2010 you will see it as Presentation 1-Microsoft PowerPoint.
3. CONTROL TOOL BOX- Located right top of the user interface, where you can close, restore and
maximize, and minimize the windows program.
4. TAB MENU or a tab of the ribbon- Position below of the title bar, this relates to the type of activity, such
as to relate a ribbon menu name, like once you click the home it will open as home ribbon menu. The tab menus are
FILE,HOME, INSERT, DESIGN, TRANSITIONS, ANIMATIONS, SLIDE SHOW, REVIEW, and VIEW.
5. RIBBON MENU- Position under of the tab menus, if you need to see it or control it, hold CTRL key and
press F1. This menus contains all the commands and other menu items that you can help to find the command easily to
finish your work.
6. SLIDE SORTER- Position left side of your user interface, all the slides will arrange in vertical order from
top as first slides down to your last slides. You can drag to rearrange the slides, delete, and other command once you
right click your mouse.
7. SLIDE TEMPLATE- This part is position at the center of your user interface, this is the biggest part where
you can start and put your design in Presentation, animation, effects and more.
8. ANIMATION PANE- It is a part and command of ANIMATION PANE, once you click this button, it will
open in the right side portion of your user interface. This pane or panel will display the animation functions you use in
your slide template. Also you can rearrange the animation and effects according to your own design.
9. ZOOM IN and OUT SLIDING BAR- This part position right side down and above of the task bar. This is
use to enlarge and decrease the view of your slide template at the center.
10. ADD NOTE or NOTES PANE- This pane or panel position at the bottom of your user interface. Which you
can type notes that you can accompany a slide. You can print these notes as notes pages or display it when you save a
presentation as a web page.
11. STATUS BAR- This part position below of the user interface and left side of the zoom in/out sliding bar and
view buttons of slide show. This is only to notify what slide number you use in your application.

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