Sample Ecdl Am3 Office XP Slides

ECDL AM3
Word-processing
Using Microsoft Office XP
Syllabus 1.0
© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 1

ECDL Approved Courseware
• The ECDL Foundation has approved these training materials and requires that the following
statement appears in all ECDL Foundation approved courseware.
• European Computer Driving Licence, ECDL, International Computer Driving Licence, ICDL, e-Citizen and related logos are trade
marks of The European Computer Driving Licence Foundation Limited (“ECDL-F”) in Ireland and other countries.
• Cheltenham Courseware is an entity independent of ECDL-F and is not associated with ECDL-F in any manner. This courseware
publication may be used to assist candidates to prepare for Advanced ECDL tests. Neither ECDL-F nor Cheltenham Courseware
warrants that the use of this courseware publication will ensure passing of Advanced ECDL tests. This courseware publication
has been independently reviewed and approved by ECDL-F as complying with the following standard:
Technical compliance with the learning objectives of Advanced ECDL syllabus 1.
• Confirmation of this approval can be obtained by reviewing the Courseware Section of the website www.ecdl.com
• The material contained in this courseware publication has not been reviewed for technical accuracy and does not guarantee that
candidates will pass Advanced ECDL tests. Any and all assessment items and/or performance-based exercises contained in this
courseware publication relate solely to this publication and do not constitute or imply certification by ECDL-F in respect of
Advanced ECDL tests or any other ECDL-F test.
• For details on sitting Advanced ECDL tests and other ECDL-F tests in your country, please contact your country's National
ECDL/ICDL designated Licensee or visit ECDL-F’s web site at www.ecdl.com.
• Candidates using this courseware publication must be registered with the National Licensee, before undertaking Advanced ECDL
tests. Without a valid registration, ECDL tests cannot be undertaken and no Advanced ECDL test certificate, nor any other form of
recognition, can be given to a candidate. Registration should be undertaken with your country's National ECDL/ICDL designated
Licensee at any Approved Advanced ECDL test certificate Test Centre.
• Syllabus 1 is the official syllabus of the Advanced ECDL certification programme at the date of approval of this courseware
publication.

Cheltenham Courseware
© 1995-2006 Cheltenham Courseware Ltd.
Crescent House
24 Lansdown Crescent Lane
Cheltenham
Gloucestershire
GL50 2LD, UK
Tel: +44 (0)1242 227200
Fax: +44 (0)1242 253200
Email: info@cheltenhamcourseware.com
Internet: http://www.cheltenhamcourseware.com
All trademarks acknowledged. E&OE.
© Cheltenham Courseware Ltd. 1995-2006 No part of this document may be copied without written permission from Cheltenham
Courseware Ltd. unless produced under the terms of a courseware site license agreement with Cheltenham Courseware Ltd.
All reasonable precautions have been taken in the preparation of this document, including both technical and non-technical
proofing. Cheltenham Courseware Ltd. and all staff assume no responsibility for any errors or omissions. No warranties are
made, expressed or implied with regard to these notes. Cheltenham Courseware Ltd. shall not be responsible for any direct,
incidental or consequential damages arising from the use of any material contained in this document. If you find any errors in
these training modules, please inform Cheltenham Courseware Ltd. Whilst every effort is made to eradicate typing or technical
mistakes, we apologise for any errors you may detect. All courses are updated on a regular basis, so your feedback is both
valued by us and will help us to maintain the highest possible standards.
Sample versions of courseware from Cheltenham Courseware Ltd.
(Normally supplied in Adobe Acrobat format)
If the version of courseware which you are viewing is marked as NOT FOR TRAINING, SAMPLE, or similar, then it cannot be
used as part of a training course, and is made available purely for content and style review. This is to give you the opportunity to
preview our courseware, prior to making a purchasing decision. Sample versions may not be re-sold to a third party.
For current license information
Cheltenham Courseware Ltd. reserves the right to alter the licensing conditions at any time, without prior notice. No terms or
conditions will affect your rights as defined under UK law. Please see the site license agreement available at:
www.cheltenhamcourseware.com/agreement

AM3
Section 1
Editing

Text …

Applying Text Effects
• Font
• Font Style
• Size
• Font Color
• Underline style
• Underline color
• Strikethrough
• Double strikethrough
• Superscript
• Subscript
• Shadow
• Outline
• Emboss
• Engrave
• Small caps
• All caps
• Hidden

Applying Animated Text Effects
• On screen effects
• Do not print!

Using Automatic Text Correction Options
• AutoCorrect allows common typing errors to be corrected

as you work through your document.
• For example, how often have you typed “teh” instead of
“the”, or “recieve” instead of “receive”?
• AutoCorrect will automatically fix these errors as soon as
you press the space bar after the incorrectly spelt word.
• You can also add your own AutoCorrect entries and use it
to replace abbreviations with the correct full version, i.e.
“asap” becomes “as soon as possible”.

Applying Automatic Text Formatting Options
• From the Format menu,
choose AutoFormat to
display the AutoFormat
dialog box

Using Automatic Text Entry Options
• AutoText can be used to insert text and other objects, such

as pictures and tables, into your documents.
• Objects which you may want to insert into some or all of
your documents are held in the global “glossary”.
• You can build up a list of entries in the AutoText glossary
by assigning names to each entry.
• Text can be inserted into a document using AutoText as
either plain or formatted text.

Using Text Wrapping Options
• You can control

how text will
“flow” around a
graphic.

Using Text Orientation Options
• Select cells within a table or click within a Text Box

• Select Format / Text Direction

Using WordArt

Paragraphs …

Using Paragraph Shading Options
• Use shading to
give emphasis to
selected text!

Using Paragraph Border Options
• Borders are often used

to add emphasis and
structure to document
items such as selected
text, tables,
newsletters and even
whole pages.

Applying Widow and Orphan
Controls to Paragraphs
• You can set options

which affect how
paragraphs are set up
in the document, to
avoid such things as
dangling last lines, or
orphans, on what is a
mostly blank page.

Creating New Character or Paragraph Styles
• Allows you to define a group of paragraph and character

formats as a style.
• You can then apply these styles to documents to save time
formatting text over and over by hand with the same styles

Modifying Existing Character or Paragraph Styles
• Any of the styles that were

originally supplied with
Word, or any styles you have
created may at any time be
modified.
• This modification can be
applied to the active
document or can be stored
globally (in a template) for
use in any further documents
that you create.

Using Outline Options
• Outline view displays the structure of a document.

• The indentations visible in Outline view will not affect how
the document is actually printed, it is merely a way to see
how your document is put together in terms of body text
and headers.

Templates …

Changing Basic Formatting
and Layout Options in a Template
• Templates can be used to make

production of frequently used types of
document faster and easier.
• A template can be created for each type
of document you commonly use.
• The template may contain text or
graphics already inserted in the
document; for instance, you may have a
company notepaper template.

Creating a New Template Based on an Existing
Document or Template
• Create a document as you would in the normal way

containing all the usual elements, including text, graphics,
headers/footers, styles etc.
• Click on the Save icon.
• Enter a file name for your new template.
• In the Save as type: drop down list, select Document
Template - the folder in the Save In section automatically
changes to the Templates folder.
• Click on the Save button to save the document as a
template, and then close the file.

Collaborative Editing …

Adding or Removing Text Comments
• You can attach comments to items within a document.

Editing Text Comments
• Normally your comments are hidden from view.

• Click on the Show/Hide icon to display the location of
comments within your document.

Using Highlighting Options
to Track Changes in a Document
• Allows you to monitor

document modifications

Accepting or Rejecting Changes in a Document
• You can accept or

reject changes made
to a document.

AM3
Section 2
Layout

Master Documents…

Creating a New Master Document
• When you create a master document, the master document

file contains a series of pointers to the individual files.
• These individual files may be created by different people
can be edited individually.
• The other advantage of the master document is that even
though other people have created the individual component
files, a table of contents and an index may be created for
the whole document (within the master document).

Creating a Sub-document Based On Heading
Styles Within a Master Document
• You can create a subdocument(s) from a Master Document,

breaking at each specified header level within the
document.

Adding or Removing Subdocuments
Within a Master Document.
• At any time you can add or remove Master Document

subdocuments.

Table of
Contents …

Creating a Table of Contents
• You can build a

Table of Contents
(TOC) directly from
header styles that
are applied in your
document.

Updating and Modifying Existing
Table of Contents
• The generic Microsoft update key is F9

Applying Formatting Options
to a Table of Contents
• Options include:
– Show page numbers
– Right align page
numbers
– Tab leader
– Formats
– Show levels

Sections …

Creating Sections in a Document
• Section breaks can be used to make the

organization and formatting of long
documents easier.
• A section can consist of a single
paragraph, or be many pages long.
• A section is used when you want to
change certain elements in part of a
document only, e.g. margins, page setup,
headers and footers, etc.

Deleting Section Breaks in a Document
• Select the section break and press the Del

key.

Columns …

Creating Multiple Column Layouts
• You can create newspaper columns, parallel columns and

uneven columns.
• You can create multiple columns on a single page in a
multi-page document, or have multiple columns per page in
an entire document.

Modifying Column Layouts

Modifying Column Width and Spacing

Inserting a Column Break
• Normally (soft) column breaks

will be applied automatically, so
that the text within the section
formatted as multi-column will
flow within the section.
• If you wish to force a column
break, then locate the insertion
point at the location you wish
the column break to appear.

Deleting a Column Break
• Click on the Show/Hide icon so that the column break

can be viewed on the screen.
• Select the break and press the Del key.

AM3
Section 3
Document Organization

Referencing …

Adding or Deleting a Bookmark
• Select the text, graphic, or other
item you wish to mark, or move
the insertion point to the location
you wish to mark.
• Select Bookmark from the Insert
menu, or press Ctrl+Shift+F5.

Creating or Editing an Index
• This feature allows you to create

an index for a document by
generating the page number
references automatically.
• Word offers such features as
global index entry creation, easier
formatting of indexes, and Auto-
marking capabilities.
• To create an index for a
document, you must first create
index entries; from which the
index itself will be created.

Creating or Deleting a Cross-reference
• A cross reference allows you to tell someone reading your

document where to look for more information relating to the
item they are reading.
• For instance, you cross reference to a particular chapter
within your document or to a diagram.

Field Codes …

Inserting a Field Code
• Fields are codes that can be inserted into a Word document

to automate your work in some way, or make the use of
Word more effective.
• For instance, you can use fields to automatically generate a
table of contents at the start of a long document, or use
different fields to insert the current time or date.
• In some cases you must consciously insert a field code, in
other cases Word automatically inserts a field code in the
document for you.

Editing or Updating a Field Code Entry
• To update a field
– Select the field and press F9.
• To move to the next field
– Press F11.
• To move to the previous field
– Press Shift+F11.

Locking or Unlocking a Field
• Locking a field, means that you prevent the updating of that

field.
• To unlink a field
– Press Ctrl+Shift+F9.
• To lock a field
– Press Ctrl+F11.
• To unlock the field
– Press Ctrl+Shift+F11.

Deleting a Field Code
• Select the field code item within your document and press
the Del key.
• TIP: If you cannot see a field code within your document,
press Ctrl+A, to select the entire document. Then press
Alt+F9. to display the field code, rather than the effect of the
field code (such as the time or date), as illustrated below.

Footnotes / Endnotes …

Creating or Deleting Footnotes and Endnotes
• Useful for pointing to

reference works used
in producing a
document.

Modifying Existing Footnotes or Endnotes
• Click on the Edit drop down menu and select the Go To

command.
• In the Go to what section of the dialog box, select Footnote
or Endnote as required.
• Use the Next or Previous button to jump to the next or
previous occurrence within the document. Alternatively,
type the number of the endnote/footnote into the text box.
• You can edit the note text as required.

Modifying Format and Positioning
of Footnotes or Endnotes

Security …

Adding Password Protection to a Document
• Keep sensitive data secret!

Removing Password Protection
From a Document
• You must first open the document, using the
correct password.
• You then need to re-save the file, using the
same method that you used to apply the
passwords, but this time you need to remove
any stars in the password box.

AM3
Section 4
Document Elements

Tables …

Using Merge and Split Cell Options in a Table
• You can merge two or more cells so that they form a single
cell.
• You can split a single cell into multiple cells.

Converting Tabbed Text Into a Table
• Select the tabbed text

that you wish to convert
to a table.
• Click on the Table drop
down menu and select
the Convert command.

Sorting Data in a Table
• Create a table within

Word and the click
on the Table drop
down menu and
select the Sort
command.

Performing Addition Calculations
on a Numeric List in a Table
• Click on an empty cell

immediately below
some rows of
numbers, or
immediately to the
right of some columns
of numbers.
• Click on the Table drop
down menu and select
the Formula command.

Forms …

Creating and Editing a Form
• Word forms, as the name suggests resemble the format of a

printed form.
• If you designed a form containing the text FIRST NAME, followed
by a space and then an area for someone to type in their first
name, then unless you protected the document, someone using
the form might also accidentally delete the text FIRST NAME (as
well as a range of unintentional modifications to your form!).
• The great thing about the special form features within Word is that
the document can be protected from just this sort of unauthorized
modification.

Using Form Field Options

Deleting Fields in a Form
• If necessary, first un-protect the form.

– If the form is protected, then the Protect Form icon (as displayed
within the Forms toolbar), will appear depressed, in which case click
on the Protect Form icon, and it will no longer appear depressed.
• Select the form field that you wish to delete and press the
Del key.

Protecting a Form
• Click on the Protect Form icon, contained within the Forms

toolbar.

Text Boxes …

Inserting or Deleting Text Boxes
• From the View menu, select the Print Layout command, and place
the insertion point where you want to create the Text Box.
• Select the Text Box command from the Insert menu or click on the
Text Box button on the Drawing toolbar.
– The pointer will change to a cross-hair shape.
• Position the cross-hair pointer using the mouse and depress the
left mouse button.
• Drag the mouse down and right until the Text Box is the size you
require, then let go of the mouse button.
– The Text Box will appear in the document, and you can now type in text or import
a graphic into the Text Box.

Editing, Moving, or Re-sizing Text Boxes
• You may move or re-size a

text box, in the same way that
you would manipulate a
picture.
• To edit text within a text box,
click on the text and edit the
text as you would normally.

Applying Border and Shading
Options in Text Boxes

Linking Text Boxes
• You can force text to flow from one Text Box to another…
This is the
start of my
text and it … … flows into
this box

Spreadsheets …

Modifying an Embedded Worksheet
in a Document
• Double click on the embedded Excel worksheet.
• You will notice that the Excel toolbars are displayed within
Word, allowing you to edit and customize the data.

Creating a Chart From a Table or Pasted
Worksheet Data in a Document

Modifying a Chart Created From an Embedded
Worksheet in a Document
• Once you have created a chart, you may at a later date wish
to modify the information contained on the Datasheet, or
modify the type of chart used along with modifying the
format of the chart.

Positioning a Chart Within a Document
• To move the chart, click within the chart to select it, and
then drag and drop to the required location.
• To resize a chart, click within the chart to select. Then click
on one of the corner handles (displayed at each corner of
the chart). Drag and drop to the desired size.

Images /
Drawing …

Modifying Image Borders
• You can modify the following border options:

– Colors
– Dashed
– Style
– Weight

Creating a Simple Drawing
Using the Drawing Options
• Use the Drawing Toolbar.

Using Pre-defined Shapes Options
• Select from a range of AutoShapes.

Sending Pre-defined Shape to Back or Front

Sending Pre-defined Shapes
in Front of, or Behind Text

Grouping or Ungrouping Pre-Defined Shapes
• When you group objects together, Word treats the grouped

objects a single object.

Adding a Watermark to a Document

Captions …

Adding or Updating a Caption
to an Image, Table or Worksheet
• Select the image,

table or worksheet
that you wish to
add the caption to.
• Click on the Insert
drop down menu
and select the
Caption command.

Applying a Numbered Caption to an
Image, Figure, Table or Worksheet
• Select custom number

formatting.
• You may also include
chapter numbering
– Only works if you have used
multilevel list formatting
within your document!

Using Automatic Caption Options
• Will automatically add a

caption when the
selected object is
inserted into your
document.

AM3
Section 5
Special Tools

Mail Merge …

Editing a Mail Merge Data Source or Data File
• Two files need to be created before you can merge them,

these are the data file and the main document file.
– The variable information, such as names and addresses, is stored in
the data file ready to merge into the main document file.
– The information that remains constant and the field names are stored
in the main document file, where each field name relates to a field
name in the data file.

Sorting Data Source or Data File Records
Click the column heading to sort

the list, or use the drop down to
choose a specific item.
Merging a Document With a Data Source or Data
File Using Given Merge Criteria
Print directly to
Main Document a printer
The Mail
Merge
Process
Data File Merge to form a
new document
Macros …
Recording a Simple Macro
Copying a Macro
• When you record a macro within a document, it
is actually recorded in the template that was
used to display that document.
• The default template (i.e. the one that is used
unless you specify another template, such as a
fax template), is stored as a file called
NORMAL.DOT. It is possible, using the Word
Organizer, to copy a macro from one template
to another.
• You can also use the Organizer to delete or
rename macros.
Running a Macro
• Use the keyboard

shortcut associated
with the macro, or
click on the icon
associated with the
macro.
• Or open the macro
dialog box, select the
macro and then click
on the Run button.
Assigning a Macro to a
Custom Button on a Toolbar
AM3
Section 6
Printing
Preparing to
Print …
Printing Only Odd Numbered Pages
Printing Only Even Numbered Pages
Printing a Defined Selection
Printing a Defined Number of Pages Per Sheet

Sample Ecdl Am3 Office XP Slides

Загружено:

Сведения о документе

Оригинальное название

Авторское право

Доступные форматы

Поделиться этим документом

Поделиться или встроить документ

Параметры публикации

Этот документ был вам полезен?

Это неприемлемый материал?

Авторское право:

Доступные форматы

Sample Ecdl Am3 Office XP Slides

Загружено:

Авторское право:

Доступные форматы

ECDL AM3

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 1

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 2

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 3

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 4

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 5

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 6

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 7

• AutoCorrect allows common typing errors to be corrected

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 8

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 9

• AutoText can be used to insert text and other objects, such

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 10

• You can control

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 11

• Select cells within a table or click within a Text Box

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 12

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 13

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 14

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 15

• Borders are often used

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 16

• You can set options

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 17

• Allows you to define a group of paragraph and character

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 18

• Any of the styles that were

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 19

• Outline view displays the structure of a document.

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 20

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 21

• Templates can be used to make

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 22

• Create a document as you would in the normal way

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 23

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 24

• You can attach comments to items within a document.

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 25

• Normally your comments are hidden from view.

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 26

• Allows you to monitor

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 27

• You can accept or

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 28

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 29

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 30

• When you create a master document, the master document

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 31

• You can create a subdocument(s) from a Master Document,

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 32

• At any time you can add or remove Master Document

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 33

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 34

• You can build a

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 35

• The generic Microsoft update key is F9

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 36

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 37

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 38

• Section breaks can be used to make the

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 39

• Select the section break and press the Del

© 1995-2006 Cheltenham Courseware Ltd. ECDL AM3 using Office XP - Slide No 40