FODC – CONSTRUCTION GROUP

SPECIAL MEETING
7 April 2019, NOL Office FHI Conference Room

PRESENT: ABDM Presiding Officer

RCL
FY
GAR
ABP
DOD
LPA
MFU
FCC
SLU

Meeting started at: 8:30 AM

Action
Officer
Matters discussed:

1.0 ABDM notified that the company is still looking to fill the positions of Budget Officer and MFU
Procurement Manager
2.0 ABDM advised the body that as per the new organizatioinal chart, CMED is now under the direct
supervision of Operations.
3.0 ABDM announced that DOD will be given a larger responsibility to handle the materials. DOD
4.0 ABDM announced that every Saturday there would be a regular internal meeting unless there is
an official cancelation.
5.0 ABDM asked the body to submit an update on the deployment of equipment on a weekly basis. It
should be categorized as heavy equipment, tools, operational status, etc., for better
comprehension. DOD, RCL
6.0 ABDM tasked DOD to come up with the materials inventory on a weekly basis. He was asked to
identify materials classified as disposable to make the area more spacious or uncongested. RCL
informed that he would also look into this matter. DOD
7.0 ABDM instructed that each projects should be advised to classify their materials which are at
disposal and in no need to return back to CMED.
8.0 ABDM instructed that all reports must be emailed to each staff every Friday for their reference for
the discussions during the regular Saturday meeting. MFU
9.0 ABDM asked MFU to submit to ABDM the master list of corporate staff, project based, direct
labor, etc. Each class should be classified including hiring status – it should be copy furnished to
RCL. The intention is to verify the completeness of required staff for every project. MFU
10.0 ABDM ordered MFU to expidite preparation of company policies. GAR
11.0 ABDM asked GAR to prepare the agenda for the SUMMO meeting on April 11 2019,
Thursday. He was asked to incorporate the inclusion of FODC’s scope of design for civil and
structural only, and the resolution on the issue relative to provision of PII. ABDM told GAR to take
note that the design is now FODC’s responsibility due to BMD being FODC’s subcon. MFU
12.0 ABDM reminded MFU about the meeting regarding PCAB renewal on Monday, at 8:30 in the
morning at NOL Tower.
13.0 ABDM informed everyone regarding ANA’s email which informs that the PCAB renewal is ABDM
processed via email but the portal needs to be updated.
14.0 ABDM advised that the tentative schedule of the monthly operations meeting for April 2019, is
on April 13 2019, Saturday, coinciding with the regular Starurday meeting by the FODC corporate LPA
 staff. ABDM would email to everyone the finality of the schedule for this meeting.
15.0 ABDM tasked LPA to come up with all of the reports needed for the operations even if the LPA
operations meeting will be postponed.
16.0 ABDM reminded LPA and FCC to observe that the cash requirement must be emailed every LPA
Thursday to finalize the figures at HO on Friday. GAR
17.0 ABDM asked for the weekly payroll cost to be classified in direct labor, indirect labor, CMED
staff, etc. GAR
18.0 ABDM asked GAR to analyze the monthly reports for March 2019 to be submitted by GRCT3
and GRCT4 as against the contract parameters. Also, to schedule a visit to Cebu if in need of
validation of the reports.
19.0 GAR informed the body that he would forward the January and February 2019 monthly
presentations and reports by GRCT3 and GRCT4 to ABDM, RCL, FY.
20.0 SLU informed the body about the projected projects which are ____, ____, ____, …
21.0 ABDM instructed that the representatives from contracts and operations should join the
engineering department during the tendering stage for a more wholistic approach.

No other matters discussed. Meeting ended at 9:41 AM

Prepared by: GAR Checked by:

Approved by:

________________________
ABDM