ACE UA

AE

ACE
E INTEG
GRATED
D MANA
AGEMEN
NT SYS
STEM
HS
SE PRO
OCEDUR
RE AHP//10
SITE INSPEC
I CTIONS AND AUDITS
1 Rev. 01, 26 Februar
Issue 1, F ry 2012

THIS
S IS AN IM
MS LEVEL 3 DOCUM
MENT
ACE INTEEGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AH HP/10 – Issu
ue 1, Rev. 01
1, 26 Februa
ary 2012
SITE INSP
PECTIONS AND
A AUDITS S 
 

REVISION HIST
TORY

1 0
01 Febru
uary 2012 Minor
M revisio
ons GH DJ ZH

1 0
00 Janua
ary 2012 First
F issue GH DJ ZH

Issue ev.
Re Date Description
D o
of revision Prepared
d Checked
d Authorizzed

Preparred by: HSE Mana

ager
Name: Garry Higham
Review
wed by: Quality Ass
surance Dirrector
Name: Dav
vid Jeens
Approv
ved by: Country Op
perations Director
Name: Zey
yad Hamma
ad

This Doccument is thee property of ACE Compa any, and can

nnot be used nor given too outside parrty without
prior au
uthorization. Print
P outs fro
om soft copie
es are Uncon
ntrolled, unless stamped in red as “Co ontrolled
Copy”
ACE INTEEGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AH HP/10 – Issu
ue 1, Rev. 01
1, 26 Februa
ary 2012
SITE INSP
PECTIONS AND
A AUDITS S 
 

Tab
ble of Conte
ents
1.  PURP
POSE AND SCOPE
S .......................................................................................................................... 4
2.  TERM
MS AND DEF FINITIONS ..................................................................................................................... 4
2.1  CO
ONTINUAL IMPR ROVEMENT .................................................................................. .................................. 4
2.2  SAFETY SUPPOR RT REVIEW AN ND INSPECTIO ONS ...................................................... .................................. 4
2.3  NO
ONCONFORMIT TY................................................................................................ .................................. 4
2.4  CO
ORRECTIVE ACTION
C .......................................................................................... .................................. 4
2.5  PR
REVENTIVE ACTION
C ........................................................................................... .................................. 4
2.6  SELF REGULATIO ON .............................................................................................. .................................. 4
3.  ERENCES ........................................................................................................................................... 4
REFE
4.  PROC
CEDURE ............................................................................................................................................ 4
4.1  GE
ENERAL REQU UIREMENTS ................................................................................... .................................. 4
4.2  CO
OMPLIANCE INS SPECTION AND REVIEW ................................................................ .................................. 5
4.3  CO
ORRECTIVE ACTION
C DOCUM MENTATION ............................................................... .................................. 6
5.  ORDS.................................................................................................................................................. 6
RECO
6.  APPE
ENDICES ............................................................................................................................................ 6
7.  ASSO
OCIATED FO ORMS ............................................................................................................................. 6
A
AHP10F/01 General
G Perm mit to Work .............................................................. .................................. 8
A
AHP10F/02 Office
O or Wo orkplace HSE E Inspection ......................................... .................................. 9
A
AHP10F/03 HSEH Audit Checklist
C ................................................................... ................................ 10
A
AHP10/F04 HSEH Inspecttion Report ............................................................... ................................ 11
A
AHP10F/05 HSEH Internall Review Sch hedule ................................................. ................................ 12
A
AHP10F/06 HSEH Office Audit
A Checklilist........................................................ ................................ 13
A
AHP10F/07 HSEH Site Ob bservation Re eport ................................................... ................................ 14
A
AHP10F/08 Toolbox Talk ks Attendancce List .................................................. ................................ 15

Page 3 of 15 For Internal Use

U Only
ACE INTEEGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AH HP/10 – Issu
ue 1, Rev. 01
1, 26 Februa
ary 2012
SITE INSP
PECTIONS AND
A AUDITS S 
 

1. PURP POSE AND SCOPE

To establish the minimum requiirements fo
or ACE to pe
erform Health, Safety aand Environ
nment site
inspection
ns and audiits.
This proccedure applies to all ACE
A person nel and, where applicable, operaational activ
vity unless
the Healthh, Safety an
nd Environm
ment Deparrtment perm
mit any varia
ations.

2. TERM
MS AND DE
EFINITIONS
S
2.1 Conttinual Imprrovement
Process of enhancin ng the Heaalth, Safetyy and Envirronmental (HSE)
( Mannagement System,
S to
mprovemen
achieve im nts in overall HSE perfo ormance, in
n line with our IMS policcy.

2.2 Safety Supportt Review an nd Inspectiions

Project or site inspe
ections of work
w hey apply too project or program
practicces and controls as th
specific to
o HSE requirements.

2.3 Nonc conformityy

Non fulfilm
ment of a re
equirement etc. that co
ould either directly
d ndirectly leaad to injury or illness,
or in
property ddamage, da amage to the workplacee environment, or a co ombination.

2.4 Corrrective Actiion

Action takken to eliminate the cause of a de
etected non--conformity or undesiraable situatio
on.

2.5 Prev ventive Action

Action takken to preve e non-conformity from arising
ent a recurrrence of the a agai n.

2.6 Self Regulation n

Action taken by AC CE to devellop, implem ment and maintain
m a HSE
H Manaagement Sy
ystem that
complies with all law
ws and policies within sccope and any Emirate EHSMS.

3. REFE
ERENCES
 Abbu Dhabi EH
HSMS
 Sttop Work Au
uthority (AH
HP11)
 HSSE Inspection Report (AHP10F04
( 4)

4. PROC
CEDURE
4.1 Gene eral Requirrements
The Proje
ect Manage er and Site HSE Adviso or will asseert their personal leadeership respo
onsibilities
during th
he conduct of operations under their conttrol. They will ensurre that pro otection of
employeees, propertyy, and the environmentt is the first and primary y concern. T
The Project Manager
and Site HSE Advisor will prov vide for the correction of unsafe acts
a and coonditions, and ensure
us observan
continuou nce of estab
blished safeety practicess.
To ensure e project sa
afety and co
ompliance, the Projectt HSE Supe
ervision andd Managem
ment Team
will ensurre that:
 W
Worksite HSE Advisors s conduct ddaily walk-through inspections off their work
k areas to
se
earch for health,
h safe
ety and e nvironmenttal problemms, deficienncies, or conditions.
c
orrective acction will be taken when
Co n offences and/or
a defic
ciencies aree observed.

Page 4 of 15 For Internal Use Only

ACE INTEEGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AH HP/10 – Issu
ue 1, Rev. 01
1, 26 Februa
ary 2012
SITE INSP
PECTIONS AND
A AUDITS S 
 

 All HSE Advissors particip pate in com mpliance inspections for their areass of responsibility.
 Thhe responsiible individu ual will atte mpt to elim
minate the hazard
h or offfence on th
he spot or
ass soon as po ossible afte
er completio on of the ins
spection.
 Foor all non-ccompliances s, the offen nce, and time period will be disscussed bettween the
Heealth, Safetty and Environment De epartment, the HSE Advisor and the Main Contractor,
C
annd agreeme ent should be
b reached on substantial issues. Documentaation of the corrective
acction and close out datte will be m maintained ono any NCR R issued, in the inspecttion report
Coorrective Acction Plan, and
a where rrequired in the Main Contractor’s H&S Plan.
 Im
mminent da angers and d/or seriouss conditions are corrrected imm mediately and where
prractical such
h work stop pped until co orrective ac
ction has been taken annd accepted d.
 All Personnel participating in the H ealth, Safety and Enviironment in spection prrocess are
insstructed on the requireements of th his procedure.

All Personnel will be

e encourage ed and emp powered with the authority and reesponsibility
y to report
unsafe coonditions orr unsafe work practicess. All Perso
onnel are en
ncouraged to take an active
a role
in the safe
ety program
mme.
Where opperations arre continuing in an unssafe manner that has th
he potentiall to cause in
njury, then
a Stop Work Order may
m be give en in accorddance with Stop
S Work Authority
A (A
AHP11).

4.2 Commpliance Ins spection and Review w

The Heaalth, Safety y and Env vironment Departme ent will ca
arry out peeriodic plan
nned and
unplanned safety su upport revieews and in nspections. They will use
u the HS SE Inspectioon Report
(AHP10F04) for the e purpose of o recording g the findin ngs. A document is inncorporatedd into this
e to assist in the effective review o
procedure of activities and operattions.
Categorissation of rissk from Insp
pections: m
matters requiring correective actionn will be ca
ategorised
into one o
of 5 categorries and deppending on the severity
y of the uns
safe act or ccondition:

Categ
gory Definition A
Action
S Op
peration susppended used in Work opeeration /
njunction wit h ABC below
con w activity sttopped until
item recttified
A Substandard acction or cond dition with thee mmediately
Rectify im
(Major/Hiigh pottential to res ult in fatal orr major injury
y,
Potential) or serious
s dam age to equip pment,
or environment.
infrrastructure o
B Substandard acction or cond dition with the
e Rectify w
within 24 hours
(Medium pottential to res ult in signific
cant other
Potential) inju
uries (i.e. min
nor) or minorr damage to
equuipment, infrrastructure or
envvironment.
C Substandard acction or cond dition, which, Rectify w
within 7 days
(Minor/Lo
ow whilst not resul ting in injury or damage,
Potential) falls below the requirements and
sta
andards, set bby ACE.
R Imp
provement re
ecommendation

Page 5 of 15 For Internal Use Only

ACE INTEEGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AH HP/10 – Issu
ue 1, Rev. 01
1, 26 Februa
ary 2012
SITE INSP
PECTIONS AND
A AUDITS S 
 

Standardss achieved: Derived frrom the Exe ecutive Sum

mmary, the standards achieved from a site
inspection
n will fall intto one of 3 categories:
c
 Goood to exce
ellent standaards when rresults achiieved range
e from 80 – 100%
 Unnacceptable
e Standards s when resuults achieveed range fro
om 60 – 80%%
 Sttandards no
ot tolerable when resultts achieved
d fall below 60%

When Un nacceptable
e Standards
s have been
n achieved,, then the Project
P Mannager will su
upport the
Safety, H
Health and Environmen
nt Departm ent and the
e project te
eam in raisiing the stan
ndards on
site.
When Sta andards on site becom me intolerablle, then a Country
C Ope
erations Mannager/Direcctor will be
involved iin supportin
ng the Health, safety aand Environ nment Depaartment andd the project team in
raising the
e standardss on site.
The HSE E Inspection Report Spread
S sheeet genera ates an Exxecutive Suummary, a graphical
representtation of th
he inspectioon, indicati ng the perrformance of the indiividual projjects both
current a
and previou us to ensure that tre ends are adequately
a monitored. This repoort will be
submitted
d to the Health, safetyy and Enviro onment Ma anager on a quarterly basis for re
eview and
comment, and inclussion in the report to the
e Office of th
he Head Offfice.

4.3 Corrrective Actiion Docum mentation

Documen ntation of the offence, deficiency,
d or discrepancy will be made usingg any practical written
o
method aavailable att the time of observa ance. This information will then be docume ented and
d to the ACE Project Manager
forwarded M /R
Resident Eng gineer and Health, Saffety and En
nvironment
Departmeent.
All correcctive action lists will be
e kept in th
he inspectio Action Plan, any NCR
on report Corrective A
issued, annd where re equired the contractorss health andd safety plan.
The Proje
ect Team arre responsible for ensu
uring that NCR
N / corrective actionns are close
ed out in a
timely ma
anner and re
ecorded as closed out on the NCR R / correctiv
ve action plaan.
The Proje
ect Manage er will be acc
countable fo
for correctiv ose out. All corrective action
ve action clo a lists
generated
d will be sen
nt to the He
ealth, Safetyy and Enviroonment Dep partment w hen comple eted.

5. RECO
ORDS
 HS
SE Inspection Report (AHP10F04
( 4)

6. APPE
ENDICES
None.

7. ASSO
OCIATED FORMS
F

AHP
P10F/01 General P
Permit to Work
W

AHP
P10F/02 Office or W
Workplace HSE Inspection

AHP
P10F/03 HSE Aud it Checklist

AHP
P10F/04 HSE Insp
pection Report

Page 6 of 15 For Internal Use Only

ACE INTEEGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AH HP/10 – Issu
ue 1, Rev. 01
1, 26 Februa
ary 2012
SITE INSP
PECTIONS AND
A AUDITS S 
 

AHP
P10F/05 HSE Interrnal Review
w Schedule

AHP
P10F/06 HSE Officce Audit Ch
hecklist

AHP
P10F/07 HSE Site Observatio
on Report

AHP
P10F/08 Toolbox T
Talks Attend
dance List

Page 7 of 15 For Internal Use Only

ACE INTEEGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AH HP/10 – Issu
ue 1, Rev. 01
1, 26 Februa
ary 2012
SITE INSP
PECTIONS AND
A AUDITS S 
 

AH
HP10F/01 G
General Pe
ermit to Wo
ork

Page 8 of 15 For Internal Use Only

ACE INTEEGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AH HP/10 – Issu
ue 1, Rev. 01
1, 26 Februa
ary 2012
SITE INSP
PECTIONS AND
A AUDITS S 
 

or Workpla
AHP10F/02 Office o ace HSE Inspection

Page 9 of 15 For Internal Use Only

AC
CE INTEGRATED MANAGEMENT SYSTEM
SE PROCEDURE AHP/10 – Issue 1, Rev. 01, 26 Fe
HS ebruary 2012
SIT S AND AUDITS 
TE INSPECTIONS
 

AHP10
0F/03 HSE Audiit Checklist

Page 10 of 15 For Internal Us

se Only
ACE INTEEGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AH HP/10 – Issu
ue 1, Rev. 01
1, 26 Februa
ary 2012
SITE INSP
PECTIONS AND
A AUDITS S 
 

AHP10/F04
A HSE Inspection Repo
ort

Page 11 of 15
5 For Internal Use Only
AC
CE INTEGRATED MANAGEMENT SYSTEM
SE PROCEDURE AHP/10 – Issue 1, Rev. 01, 26 Fe
HS ebruary 2012
SIT S AND AUDITS 
TE INSPECTIONS
 

AHP10F/05 HSE Internal Review

R Schedule

Page 12 of 15 For Internal Use

e Only
ACE INTEEGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AH HP/10 – Issu
ue 1, Rev. 01
1, 26 Februa
ary 2012
SITE INSP
PECTIONS AND
A AUDITS S 
 

AHP
P10F/06 HS
SE Office Audit
A Checklist

Page 13 of 15 For Internall Use Only

AC
CE INTEGRATED MANAGEMENT SYSTEM
SE PROCEDURE AHP/10 – Issue 1, Rev. 01, 26 Fe
HS ebruary 2012
SIT S AND AUDITS 
TE INSPECTIONS
 

AHP10F/07
7 HSE Site Obse
ervation Reportt

Page 14 of 15 For Internal Use Only

ACE INTEEGRATED MANAGEMEN
M NT SYSTEM M
HSE PROCEDURE AH HP/10 – Issu
ue 1, Rev. 01
1, 26 Februa
ary 2012
SITE INSP
PECTIONS AND
A AUDITS S 
 

AHP10F/08 Too lbox Talks Attendanc

ce List

Page 15 of 15 For Internall Use Only