GOVT.

OF NCT OF DELHI: DIRECTORATE OF EDUCATION

EXAMINATION BRANCH
OLD SECRETARIAT, DELHI-110054

No.DE.5/43/04/Exa m/201 8/ 10B--113 Date: 22 • 0 1' 2 o2-0

// CIRCULAR //
Sub: Date-Sheet, Instructions for Distribution of Confidential Material &
Conduct of Common Annual School Examination 2019-20

All the Heads of Schools are hereby informed that Common Annual School
Examination 2019-20 is to be held as per the Date Sheet enclosed herewith for Morning
& Evening shift schools separately for the students of classes III to IX & XI studying in
Govt., participating Govt. Aided & NDMC Schools of Delhi. For smooth conduct of the
Exam, the tollowing guidelines are required to be tollowed:

FOR HEADS OF SCHOOLS

1. !t is mandatary for a qt.i ident to fill all the informstion in the given format at the
first page of the answer sheet.

2. Invigilator and Examiner should put their signature in the space provided on the
front page of answer sheet and also at the last page where student finishes
his/her answers.

3. The blank page/space in the answer sheet must be crossed by the invigilator to
avoid any unfair practice thereafter.

4. Cutting / overwriting in marks in the answer sheet must be avoided. Only

computer generated award list will be considered for any correction in the marks
and the subject.

5. Proper .sanitation, lighting, drinking water & furniture etc. during the examination
days must be ensured for all the examinees.

6. Proper record of Account of Question Papers, Invigilation Duty Register, Seating

Plan, Record of Supplementary Sheets and Evaluation Record, etc. must be
kept in Examination / Principal Room, in a systematic way, for inspection by the
higher authorities.

7. Student shall not be allowed to submit his / her answer sheet before 15
minutes of end of examination. The invigilator should not compel the
students for submitting the answer sheets before time.

8. HoSs must attest the signature of the official deputed to collect Question Papers
from the ZDCs.

9. No Class IV employee or visually impaired official is to be deputed by

Head of School for collection of confidential material of CASE 2019-20
from the Zonal Distribution Center.

10. Marking schemes in sealed packets will be supplied on the next day of the
examination.
 11. While receiving the confidential material from Zonal Distribution Center, the
official must ensure that the packets of Question Papers are meant for their
center properly packed, sealed and as per enrollment submitted online in
respect of his/her school.

12.SEATING PLAN must be displayed on the notice board well in advance on the
day of the exam. As far as possible, Nishtha and Partibha groups students
should be seated in different rooms to avoid any mingling of question papers.

13. Students may be allowed to enter the examination room 30 minutes before the
commencement of examination and at the time of entry of students, Invigilator
must be present therein.

14.1t must be ensured that invigilators allow 15 minutes before the beginning of the
exam to students for reading of the question paper and planning of strategy for
writing the answers. These 15 minutes will be in addition to the 21/2 hours and 3
hours duration of the exam as the case may be.

15. The invigilators must ensure that all the particulars of students such as
Student's ID, Class & Sec., Subject, Medium and Day & Date of Exam are
filled up correctly by the students in the space provided on the answer
sheet. Proper (Full) signature has to be done by the invigilator with date.

16.Invigilation shall be enforced strictly by concerned staff. Exam will be held in true
spirit and Head of School must ensure strict compliance of the instructions
by the invigilators.

17.Two invigilators should be deputed in one examination room. In case of

shortage of staff, one invigilator may be deputed in a room with the provision of
one reliever on maximum three rooms. Duty time of the invigilator will be
minimum 45 minutes in one room.

18. No invigilator will leave the exam room without being provided a reliever.

19.1t is not obligatory for Dead of school to assign the evaluation work to the
teacher teaching the subject in the section. However, they may assign the
evaluation work to one/two subject teachers of one class to maintain the
uniformity in evaluation.

20.In case of shortage or non-receipt of Question Papers, first contact may be

made without any loss of time, with the concerned DDE (Zone)/ZDC and if
the demand is not fulfilled contact may be made with the HQ at 23890010/
8860205149/9818330191.

FOR ZONAL DISTRIBUTION CENTER INCHARGES

1. Sealed cartons of Question Papers for CASE 2019-20 shall be delivered at all
Zonal Distribution Centers (ZDCs) between 6:00 a.m. and 7:00 a.m. on all the
examination days.
2. All the ZDC In charges must be present at their centers to receive the cartons
by 6:00 a.m. positively on all the examination days.

3. Received Cartons of Question Papers must be kept in Strong Room by

the Incharge of ZDC till onward distribution of question papers to the
schools at the prescribed time.

4. The distribution of sealed packets of Question Papers to authorized

officials of all the schools will be done from 11:30 a.m. to 12:30 p.m.
(Both & Evcning chift.

5. Proper receipt of the sealed packets of question papers shall be obtained by

ZDC Incharges day by day and kept in safe custody.

6. In case of delay on the part of schools in receiving the packets of

Question Papers, ZDC Incharges will inform Exam Branch (HQ)
immediately by e-mail on osdexamdoeAqmail.com. Or telephonically at
No 23890010/88602005149/9818330191.

7. It is essential for Zonal Distribution Center Incharges to give preference to far

flung schools of the Zone so that the Question Papers reach all the schools
well before the examination. •

8. Two sealed packets per subject per class containing 50 Question Papers
each shall be available as Extra at each ZDC to meet out shortage if any.

9. Proper Record of Date-wise Distribution of Question Papers shall be

maintained by the Zonal Distribution Centers and submit it to the Exam Branch
(HQ), when directed.

FOR DEPUTY DIRECTORS OF EDUCATION (DISTRICT & ZONE1

1. DDEs (Distt.& Zone) are requested to ensure that each Morning and Evening
Shift Govt./ participating Govt. Aided & NDMC School under their jurisdiction
receives the Question Papers in time as per enrollment submitted online by
them for examination.

2. The question papers for the examination will be supplied to each school
through concerned Zonal Distribution Centre (ZDC) from 11:30 a.m. to 12:30
p.m. (Both Morning & Evening Shift Schools) on each day of the Exam.

3. DDEs (Distt.& Zone) are requested to ensure that these packets are received
by a responsible officer/official from ZDC at the prescribed time.

4. ZDCs should handover question papers to the individual schools on receipt of

the "Authority Letter" duly signed and stamped by the concerned HOS every
day. The signature given as acknowledgement by the receiving official must
match the signature attested by the HOS on the authority letter.
 5. As earlier noticed, some schools create hindrance at Zonal Distribution
Center pressurizing to issue the packets of question papers before the
time or arrive late to receive the packets. This practice is not acceptable
and ZDC Incharge will send mail immediately to DDE (District) as well as
Exam Branch (HQ) about such incidents. District DDEs are directed to
take strict action against them and submit the report to DDE (Exam)
within two days.

6. Zonal DDEs/SPEs of the concerned Zone should monitor the distribution work
at the Zonal Distribution Centers.

7. The officers from the HQ will also conduct surprise inspections of ZDCs and
the schools during the examination days and issue SCN to the officer/official
for any deficiency, if noticed in the examination.

8. Zonal DDEs, & SPEs shall conduct surprise inspections of ZDCs and schools
during examination days in coordination with the concerned District DDE and
submit their report online at osdexamdoecmail.com in the prescribed
proforma on the very day of the inspection.

Note:-(a) Internal Assessment, ASL, Project & Practical of all the students
will be done before the commencement of Annual Examination.
(b) Circular No DE.5/212/Exam/16-17/730-740 dated 08/09/2017 will
3rd
stand for the assessment of students of Cie to 8th.
(c) Circular No DE.5/43/04/Exam/22015/1182-86 dated 27/02/2018 will
stand for the assessment of students of classes 1st and 2nd.

Enclosure:
1. Date Sheet of Common Annual School Examination 2019-20
2. Inspection Performa

(DR. SAROJ SAIN)

ADDL. DE (Exam)

To
All Heads of Govt., participating Govt. Aided & NDMC Schools through DEL E
Copy to:
1. PA to Director (Education).
2. All RDEs/ Distt. & Zonal DDEs/SPEs through DEL E for necessary action
3. Education Officer (Computer Cell), NDMC
4. ADE (IT) to get it placed on DEL E.
5e0/-t
5. Guard File.
--7;
(MUKTA SONI)
DDE (EXAM)
 INSPECTION REPORT ( CASE-2020)

1. Name of School :
2. School I.D.
3. Date & Time of Inspection:
4. Name of Head of School:
5. Mobile No. of HOS:
6. HOS is present in the School Yes/No
(i) if No, reason for absence: On Duty/ Sanctioned Leave/ Without Intimation

Class Subject Details of Question Papers Details of Students

Received Distributed Balance Enrolled Appeared Not Appeared
Absent Medical

7. Whether students of Nishtha/Partibha Groups seated in separate room- Yes / No

8. Whether envelope(s) of QP have been signed by HOS & Exam Incharge Yes / No
9. Record of Account of QPs is properly maintained- Yes / No
10. Whether two invigilators deputed in one room Yes / No
11. Whether students are allowed to submit Ans. sheets before stipulated time. Yes / No
12. Proper lighting in the examination rooms Yes / No
13. Proper seating arrangements in the examination rooms Yes / No
14. Invigilation during Exam satisfactory/non satisfactory
15. Whether supervision of Head of School is found satisfactory in the Yes / No
conduct of the Exam? If not, specify the shortcomings and attach
copies of documentary proof in support of the same.

16. Any specific event to be reported.

Signature of Inspecting Officer

NAME & DESIGNATION OF INSPECTION OFFICER/OFFICERS

1.
2.
3.
4.
5.
 Directorate of Education: Govt. of NCT of Delhi
DATE SHEET ( CLASSES III to IX & XI) COMMON ANNUAL SCHOOL EXAMINATION 2019-20
Timing of Examinations From 17 Feb. 2020 to 21 March 2020 Timing of Examinations only for 15 Feb. 2020 {Skill Courses):
Classes III to VIII :- 2:30 pm to 5.00 pm Class IX :- 2:30 pm to 4:30 pm
Classes IX & XI :- 2:30 pm to 5.30 pm Class XI :- 2:30 pm to 5.30 pm

Date Shift Day III IV V VI VII VIII IX XI

15.2.20 Both SAT Skill Courses Skill Courses
17.2.20 Morning MON Urdu-I Social Science Maths English Core

Teaching Days
19.2.20 Evening WED Urdu-1 Social Science Maths English Core .
20.2.20 Morning THU Natural Science Mathematics Geography
22.2.20 Evening SAT Natural Science Mathematics Geography
24.2.20 Morning MON Sanskrit/Urdu-III/Punjabi Urdu-1 Physics/History
25.2.20 Evening TUE Sanskrit/Urdu-III/Punjabi Urdu-I Physics/History
26.2.20 Morning WED Maths Hindi English Business Study
27.2.20 Evening THU Maths Hindi English Business Study
28.2.20 Morning FRI Hindi Sanskrit/Urdu-B/Punjabi Hindi Elec.
29.2.20 Evening SAT Hindi Sanskrit/Urdu-B/Punjabi Hindi Elec.
2.3.20 Morning MON Maths English Social Science Natural Science Chemistry/Accountancy
3.3.20 Evening TUE Maths English Social Science ' Natural Science Chemistry/Accountancy
4.3.20 Morning WED E.V.S. Maths Social Science Political. Sc.
5.3.20 Evening THU E.V.S. Mates Social Science Political. Sc.
6.3.20 Morning FRI English E.V.S. English Social Science Maths
7.3.20 Evening SAT English E.V.S. English Social Science Maths
11.3.20 Morning WED Maths 1-lindi Natural Science Hindi A/B Economics
12.3.20 Evening THU Maths Hindi Natural Science Hindi A/B Economics
13.3.20 Morning FRI E.V.S. English Sanskrit/Urdu-III/Punjabi English Physical Education
14.3.20 Evening SAT E.V.S. English Sanskrit/Urdu-Ill/Punjabi English Physical Education
16.3.20 Morning MON Hindi Maths English Natural Science Sanskrit Core/Biology
17.3.20 Evening TUE Hindi Maths English Natural Science Sanskrit Core/Biology
18.3.20 Morning WED Hindi Hindi Urdu-I Urdu-A Home Science
19.3.20 Evening THU Hindi Hindi Urdu-1 Urdu-A Home Science
20.3.20 Morning FRI Sanskrit/Urdu-III/Punjabi Sociology/Engg. Graphic
21.3.20 Evening SAT Sanskrit/Urdu-111/Puniabi Socioloev/Enee. Graphic
NOTE: 1. Examination of Computer Science for classes VI to IX and other subjects of classes III to IX & XI not covered in the Date Sheet is to be held at school level.
2. The Question Papers will be distributed 15 minutes before the time given. The students would read the Question Paper and make plan to write the answers.
However, the students will start writing the answers at the specified time.
3. The detailed Date-Sheet of Skill Courses (NSQF) of class IX & XI is enclosed.
4. The Subjects of Skill Courses in respect of Class IX are Retail, Information Tech., Automotive, Introduction to Financial Market. Intro. To Tourism
5. The Subjects of Skill Courses in respect of Class XI are Retail, Web Application, Automotive, Financial Market Management, Tourism
6. For any query related to the subjects of Skill Courses, contact 011-23536064
DDE (Exam)
 Directorate of Education: Govt. of NCT of Delhi
DATE SHEET For SKILL COURSES (NS(ZF)
COMMON ANNUAL SCHOOL EXAMINATION '2019-20
DATE DAY SHIFT CLASS Skill Courses (NSQ1a TIMINGS
Retail, lnformaion Tech, Automotive,
15/02/2020 Saturday Morning IX Introduction to Financial Market, Intro. to 2.30 P.M. to 4.30 P.M.
Tourism
Retail, Informaion Tech, Automotive,
15/02/2020 Saturday Evening IX Introduction to Financial Market, Intro. to 2.30 P.M. to 4.30 P.M.
Tourism

Retail, Web Application, Automotive,

15/02/2020 Saturday Morning XI 2.30 P.M. to 5.30 P.M.
Financial Market Managment, Tourism

Retail, Web Application, Automotive,

15/02/2020 Saturday Evening XI 2.30 P.M. to 5.30 P.M.
Financial Market Managment, Tourism

Note:
For any query kindly contact DDE (Vocational) 011-23536064
,Cet%Ad.:

SON
DDE (Exarr