Document no. Rev. No.

Document title Effective date Page

ADMISSION & ANECDOTAL

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PROCEDURE

REVISIONS HISTORY

DCN No. REV REGISTERED DESCRIPTION PREPARED BY REVIEWED BY APPROVED PAGE

No. DATE BY REVISED
2019-037 00 Reginald B. QMS Representative QMS 00
Adia /DCC Consultant

This property is the sole property of Benjamin B. Esguerra Memorial National

Controlled stamp: Mastered stamp:
High School of Taytay, Rizal. . No part of this document may
be reproduced in any form, without the written authorization of
BBEMNHS QMS/DCC. Only controlled stamped in blue ink copy
is legal and valid.

GUI-QP 001 REV. 00

 Document no. Rev. No. Document title Effective date Page

ADMISSION & ANECDOTAL

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PROCEDURE

1.0 PURPOSE
1.1 To gather preliminary valid information of the students both old and new.

1.2 To serve as background and reference for school purposes.

1.3 To provide concise and factual behavior and progress of the student during his/her stay in
school.

2.0 SCOPE
2.1 This procedure covers the Admission and Anecdotal form of the Guidance Office.

2.2 This also covers the valid data and information that can be used to examine the status of the
student.

2.3 This procedure also applies to Online Application/Registration enrollment

3.0 TOOLS/EQUIPMENTS/MATERIALS
3.1 Computer
3.2 Printer
3.3 Filling Cabinet
3.4 Binder
3.5 Storage Box
3.6 Folders and Envelopes
3.7 CD / Hard Drive / Flash Drive
3.8 School Dry Seal

4.0 DEFINITION OF TERMS

4.1 Admission Form – a form that needs to complete and use for registration to accept
student inside the school.
4.2 Balik-Aral – student who studied and stopped for several years and going back to
schooling again.
4.3 Dropped-Out – student who has left school before they have finished their studies.
4.4 Repeater – student who repeats the grade level he/she is enrolled.
4.5 Transferee – student who came from another school then enrolled to our school.
4.6 Last School Attended – name of previous school he/she attended.
4.7 S.Y. – acronym for School Year.
4.8 F137 – the Permanent Records of student grades from Grade 1 to 6 for elementary and
Grade 7 – 10 for Junior High School
4.9 F138 – the Report Card of student performance in school.
4.10 Good Moral – a certificate given to the student from the issuing school that records
personal history of honesty, fairness, and respect for the rights of others.
4.11 PSA/NSO Birth Certificate – a vital record that establishes the birth of a child issued
from the country he/she is born at.
4.12 Brigada Eskwela Slip – a certificate or slip given upon completing the task of
cleaning a certain part of the school in a period of time.
4.13 Interviewed By – the person who interview and ask some clarification and validation
on the form filled and submitted to.
4.14 Sketch Box – a drawing/sketch of the road and landmarks from their house going to
school for home visitation purposes.
4.15 Anecdotal – short story record of a significant incident or behavior observed on the
student.
This property is the sole property of Benjamin B. Esguerra Memorial National
Controlled stamp: Mastered stamp:
High School of Taytay, Rizal. . No part of this document may
be reproduced in any form, without the written authorization of
BBEMNHS QMS/DCC. Only controlled stamped in blue ink copy
is legal and valid.

GUI-QP 001 REV. 00

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ADMISSION & ANECDOTAL

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4.16 LRN # - a permanent twelve (12)- digit number which the pupil, student or learner
shall keep while completing the basic education program, regardless of transfer to
another school or learning center in the public or private sector, and promotion/moving
up to the secondary level.

5.0 SAFETY REQUIREMENTS

5.1 For the Admission/Information of student validity of documents & Confidentiality
of cases referring to R.A. 10173 Data Privacy Act of 2012.

6.0 REFERENCES/FORMS
6.1 DepEd Order No. 3 Series of 2018 Basic Enrollment Policy, R.A. 10173 Data Privacy
Act of 2012 and DepEd Order no. 40 Series of 2012 Child Protection Policy.

This property is the sole property of Benjamin B. Esguerra Memorial National

Controlled stamp: Mastered stamp:
High School of Taytay, Rizal. . No part of this document may
be reproduced in any form, without the written authorization of
BBEMNHS QMS/DCC. Only controlled stamped in blue ink copy
is legal and valid.

GUI-QP 001 REV. 00

 Document no. Rev. No. Document title Effective date Page

ADMISSION & ANECDOTAL

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PROCEDURE

7.0 Admission Procedure

ACTIVITIES NOTES/REFERENCE RESPONSIBILITIES

Start

Client undergo Interview

1. Client interviewed by Guidance Student, Parent and
Coordinator Officer if old(Balik Guidance Coordinator
paaralan, Dropped-Out, Repeater) or
new(Transferee, G7) student, and
verified if enrolled/registered online.

Secure Student, Parent and

2. Secure Admission form from Guidance Coordinator
Admission Form
Guidance Coordinator Officer

Fill out Student, Parent and

Guidance Coordinator
Admission Form 3. Fill out necessary information in 2
copies.

Submit Admission Form

and requirements to the
GCO for assessment
Guidance Coordinator
4. Submit Admission Form Check the
Grade level, Status, Credentials
Submitted and your Sketch of
residence from going to school.

Secure
Student, Parent, and
recommendation form
Guidance Coordinator
before leaving the GCO 5. Secure 2 copies of recommendation
form from Guidance Coordinator
Officer .

Proceed to LIS
Coordinator for Guidance Coordinator
enrollment LIS Coordinator

6. Proceed to LIS Coordinator for

enrollment for the coming school year
and applies strict compliance to R.A.
End 10173 Data Privacy Act of 2012.

This property is the sole property of Benjamin B. Esguerra Memorial National

Controlled stamp: Mastered stamp:
High School of Taytay, Rizal. . No part of this document may
be reproduced in any form, without the written authorization of
BBEMNHS QMS/DCC. Only controlled stamped in blue ink copy
is legal and valid.

GUI-QP 001 REV. 00

 Document no. Rev. No. Document title Effective date Page

ADMISSION & ANECDOTAL

GUI-QP-001 00 07-1-19 5 of 7
PROCEDURE

This property is the sole property of Benjamin B. Esguerra Memorial National

Controlled stamp: Mastered stamp:
High School of Taytay, Rizal. . No part of this document may
be reproduced in any form, without the written authorization of
BBEMNHS QMS/DCC. Only controlled stamped in blue ink copy
is legal and valid.

GUI-QP 001 REV. 00

 Document no. Rev. No. Document title Effective date Page

ADMISSION & ANECDOTAL

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PROCEDURE

7.2 Anecdotal Procedure

ACTIVITIES NOTES/REFERENCE RESPONSIBILITIES

Start

Issue Anecdotal Form 1. Guidance Coordinator Officer Adviser, Student, and

Issue Anecdotal form to Adviser Guidance Coordinator
to Advisers to be filled up either by student or
adviser.

Teachers/Student Adviser and Student

2. Adviser guides the student in
Fill Up Anecdotal Form filling out necessary information

Adviser and
Review & Check 3. Review and Check Anecdotal Guidance Coordinator
Form, Check the Grade level,
Anecdotal Form
Previous School year enrolled,
Name of parent/Guardian and
contact number. Afterwards, filed
it out at Guidance Coordinator
Officer

Information Adviser, Subject

Dissemination 4. Adviser and subject teachers will teachers, Student and
write or note observed Guidance Coordinator
misbehavior of the student inside
the classroom and inside school
premises that violate school rules
and regulations into Anecdotal
Form.
Implementation and
Adviser, Subject Teacher
Monitoring 5. The Guidance Coordinator will and Guidance
monitor the progress of the Coordinator
student behavior within the
period given if the action taken
and agreement are followed.

End Guidance Coordinator

6. All records shall be filed and kept

for future references of the
Guidance Coordinator Office and
applies strict compliance to R.A.
10173 Data Privacy Act of 2012.

This property is the sole property of Benjamin B. Esguerra Memorial National

Controlled stamp: Mastered stamp:
High School of Taytay, Rizal. . No part of this document may
be reproduced in any form, without the written authorization of
BBEMNHS QMS/DCC. Only controlled stamped in blue ink copy
is legal and valid.

GUI-QP 001 REV. 00

 Document no. Rev. No. Document title Effective date Page

ADMISSION & ANECDOTAL

GUI-QP-001 00 07-1-19 7 of 7
PROCEDURE

8.0 FORMS/ATTACHMENT
8.1 Admission Form GUI-QF-001
8.2 Anecdotal Record Form GUI-QF-004
8.3 Checklist for Interview

This property is the sole property of Benjamin B. Esguerra Memorial National

Controlled stamp: Mastered stamp:
High School of Taytay, Rizal. . No part of this document may
be reproduced in any form, without the written authorization of
BBEMNHS QMS/DCC. Only controlled stamped in blue ink copy
is legal and valid.

GUI-QP 001 REV. 00