DOCUMENTATION OF VISUAL BASIC PROJECT

“TELEPHONE DIRECTORY MANAGEMENT”

In the partial Fulfillment for the Degree of

Bachelor of Business Administration

GGS INDRAPRASTHA UNIVERSITY

Lingaya’s Lalita Devi Institute of Management

And Sciences

DEPARTMENT OF BACHELOR OF BUSINESS

ADMINISTRATION

SUBMITTED BY:-
ANKUSH GUPTA
(0991921707)
DOCUMENTATION OF VISUAL BASIC PROJECT

““TELEPHONE DIRECTORY MANAGEMENT”

In the partial Fulfillment for the Degree of

Bachelor of Business Administration

GGS INDRAPRASTHA UNIVERSITY

Lingaya’s Lalita Devi Institute of Management

And Sciences

DEPARTMENT OF BACHELOR OF BUSINESS

ADMINISTRATION

SUBMITTED BY:-
DEEPANSHU SHARMA
(1011921707)
DOCUMENTATION OF VISUAL BASIC PROJECT

“TELEPHONE DIRECTORY MANAGEMENT”

In the partial Fulfillment for the Degree of

Bachelor of Business Administration

GGS INDRAPRASTHA UNIVERSITY

Lingaya’s Lalita Devi Institute of Management

And Sciences

DEPARTMENT OF BACHELOR OF BUSINESS

ADMINISTRATION

SUBMITTED BY:-
NISHANT BHARDWAJ
(1021921707)
DOCUMENTATION OF VISUAL BASIC PROJECT

“TELEPHONE DIRECTORY MANAGEMENT”

In the partial Fulfillment for the Degree of

Bachelor of Business Administration

GGS INDRAPRASTHA UNIVERSITY

Lingaya’s Lalita Devi Institute of Management

And Sciences

DEPARTMENT OF BACHELOR OF BUSINESS

ADMINISTRATION

SUBMITTED BY:-
DEEPAK WALIA
(1031921707)
 CONTENTS

• Acknowledgement

• Abstract

• index

• Introduction

• Software Requirement

 General Description

 Overall Description

• Data Flow Diagram

• Flow Chart

• Application Form Printouts

• Application Coding
 ACKNOWLEDGEMENT

We would like to register our heartfelt thanks to Ms.Gayatri for her kind
suggestions and invaluable assistance without which our project work would not
have completed. We take the opportunity to express our sincere gratitude to Ms.
Gayatri for providing invaluable guidance and constant encouragement throughout
the project work. We are thankful to her for constructive criticism and valuable
suggestions, which benefited us a lot while making this project. Through this
column we would like to express our thanks to her for her cooperation and consent
without which I might not be able to accomplish this task.
 CERTIFICATE

This is to certify that the Dissertation title Telephone directory

management is bonafide & original work done by Nishant bhardwaj
Student of GGSIPU University, under my supervision and guidance.

This Subject on which this dissertation has been done by his original
contribution towards the discipline of computer lab and it has not
previously formed the basis for the award of the Degree, Diploma, or
other similar title to any candidate

This Dissertation represents entirely an independent research work of the

candidate under my guidance.

Signature
Date - ( )
Place - …………………..
 CERTIFICATE

This is to certify that the Dissertation title Telephone directory

management is bonafide & original work done by Deepanshu sharma
Student of GGSIPU University, under my supervision and guidance.

This Subject on which this dissertation has been done by his original
contribution towards the discipline of computer lab and it has not
previously formed the basis for the award of the Degree, Diploma, or
other similar title to any candidate

This Dissertation represents entirely an independent research work of the

candidate under my guidance.

Signature
Date - ( )
Place - …………………..
 CERTIFICATE

This is to certify that the Dissertation title Telephone directory

management is bonafide & original work done by Ankush Gupta
Student of GGSIPU University, under my supervision and guidance.

This Subject on which this dissertation has been done by his original
contribution towards the discipline of computer lab and it has not
previously formed the basis for the award of the Degree, Diploma, or
other similar title to any candidate

This Dissertation represents entirely an independent research work of the

candidate under my guidance.

Signature
Date - ( )
Place - …………………..
 CERTIFICATE

This is to certify that the Dissertation title Telephone directory

management is bonafide & original work done by Deepak Walia Student
of GGSIPU University, under my supervision and guidance.

This Subject on which this dissertation has been done by his original
contribution towards the discipline of computer lab and it has not
previously formed the basis for the award of the Degree, Diploma, or
other similar title to any candidate

This Dissertation represents entirely an independent research work of the

candidate under my guidance.

Signature
Date - ( )
Place - …………………..
 ABSTRACT

The project is based on an application which eases the work of directory oriented
user work. It contains vast information for the user. The user’s first name, middle
name, last name, telephone number, address are contained in it. It can hold
indefinite number of user’s information. At any time or at any moment the data
related to user can be edited without any haste. Not only that the information can
be edited, it is also possible to search any user information by only putting only
one of the details. The application is not only user friendly but also good in it
resources.
 INTRODUCTION

Telephone directory Application is used to manage and search the telephonic

details with regard to users name and address. The user can search all recorded
details of telephone user. This document is meant to delineate the features of
telephone directory application, so as to serve as guidelines to the developers on
first hand and the software validation document for the client on the other.

Project Scope:
The telephone directory application is developed for users who wish to access,
edit, search or modify the telephonic details of the user by knowing only single
thing out of first name, middle name or last name and address of the user about
whom the information is to be accessed.

The Application provides functionality on following platforms

- Windows XP
Benefits:
The benefit of this Telephone directory application is very normal, it can be used
anytime when user wants to add, remove, edit, search or modify telephone
directory details.

Scope:
The scope of this application cannot be considered too wide or too narrow the
factor defining its scope is its volume of data storage and as the way to use this
application is very easy and understandable therefore anyone can use it without
any problem.

Purpose/objective
The purpose of this telephone directory application is to add, modify, delete, search
telephonic details of the various users and to provide them anytime just by taking
any single detail key out of address, phone no., first middle or last name of the
telephone user.

Limitations:
The only limitation of this application is the feature of taking or say requirement of
any single detail key without which no further function can be done in the
application.
System testing
System testing of software or hardware is testing conducted on a
complete, integrated system to evaluate the system's compliance with its
specified requirements. System testing falls within the scope of black
box testing, and as such, should require no knowledge of the inner
design of the code or logic.

As a rule, system testing takes, as its input, all of the "integrated"

software components that have successfully passed integration testing
and also the software system itself integrated with any applicable
hardware system(s). The purpose of integration testing is to detect any
inconsistencies between the software units that are integrated together
(called assemblages) or between any of the assemblages and the
hardware. System testing is a more limiting type of testing; it seeks to
detect defects both within the "inter-assemblages" and also within the
system as a whole.

Testing the whole system

System testing is performed on the entire system in the context of a
Functional Requirement Specification(s) (FRS) and/or a System
Requirement Specification (SRS). System testing is an investigatory
testing phase, where the focus is to have almost a destructive
attitude[citation needed] and tests not only the design, but also the behavior and
even the believed expectations of the customer. It is also intended to test
up to and beyond the bounds defined in the software/hardware
requirements specification(s)
 Types of system testing
The development process involves various types of testing. Each test
type addresses a specific testing requirement. The most common types
of testing involved in the development process are:

• Unit Test.
• Functional Test
• Performance Test
• System Test
• Integration Test
• Beta Test
• Acceptance Test.

Unit Test
The first test in the development process is the unit test. The source code
is normally divided into modules, which in turn are divided into smaller
units called units. These units have specific behavior. The test done on
these units of code is called unit test. Unit test depends upon the
language on which the project is developed. Unit tests ensure that each
unique path of the project performs accurately to the documented
specifications and contains clearly defined inputs and expected results.

System Test
Several modules constitute a project. If the project is long-term project,
several developers write the modules. Once all the modules are
integrated, several errors may arise. The testing done at this stage is
called system test. System testing ensures that the entire integrated
software system meets requirements. It tests a configuration to ensure
known and predictable results. System testing is based on process
descriptions and flows, emphasizing pre-driven process links and
integration points.
Testing a specific hardware or software installation. This is typically
performed on a COTS (commercial off the shelf) system or any other
system comprised of disparent parts where custom configurations and/or
unique installations are the norm.

Functional Test
Functional test can be defined as testing two or more modules together
with the intent of finding defects, demonstrating that defects are not
present, verifying that the module performs its intended functions as
stated in the specification and establishing confidence that a program
does what it is supposed to do.

Acceptance Testing
Testing the system with the intent of confirming readiness of the product
and customer acceptance.

Systems Development Life Cycle

Model of the Systems Development Life Cycle with the Maintenance

bubble highlighted.
The Systems Development Life Cycle (SDLC), or Software
Development Life Cycle in systems engineering and software
engineering, is the process of creating or altering systems, and the
models and methodologies that people use to develop these systems. The
concept generally refers to computer or information systems.

In software engineering the SDLC concept underpins many kinds of

software development methodologies. These methodologies form the
framework for planning and controlling the creation of an information
system: the software development process.

Systems Development Life Cycle (SDLC) is any logical process used by

a systems analyst to develop an information system, including
requirements, validation, training, and user ownership. Any SDLC
should result in a high quality system that meets or exceeds customer
expectations, reaches completion within time and cost estimates, works
effectively and efficiently in the current and planned Information
Technology infrastructure, and is inexpensive to maintain and cost-
effective to enhance.

Computer systems have become more complex and often (especially

with the advent of Service-Oriented Architecture) link multiple
traditional systems potentially supplied by different software vendors.
To manage this level of complexity, a number of system development
life cycle (SDLC) models have been created: "waterfall," "fountain,"
"spiral," "build and fix," "rapid prototyping," "incremental," and
"synchronize and stabilize."

SDLC models can be described along a spectrum of agile to iterative to

sequential. Agile methodologies, such as XP and Scrum, focus on light-
weight processes which allow for rapid changes along the development
cycle. Iterative methodologies, such as Rational Unified Process and
Dynamic Systems Development Method, focus on limited project scopes
and expanding or improving products by multiple iterations. Sequential
or big-design-upfront (BDUF) models, such as Waterfall, focus on
complete and correct planning to guide large projects and risks to
successful and predictable results.

Some agile and iterative proponents confuse the term SDLC with
sequential or "more traditional" processes; however, SDLC is an
umbrella term for all methodologies for the design, implementation, and
release of software.

In project management a project has both a life cycle and a "systems

development life cycle," during which a number of typical activities
occur. The project life cycle (PLC) encompasses all the activities of the
project, while the systems development life cycle focuses on realizing
the product requirements.
 SOFTWARE REQUIREMENTS
SPECIFICATION
For

Telephone Directory Management

1.1 Glossary:
Term Definition
M.I Middle name of the telephone user in data.
Search Engine Engine used to search telephonic information.
Personal information Data including all details of the telephone user.

References:
Black Book of Visual Basic
Software Engineering (Galgotia publications)
Microsoft Developer’s Network forum
www.a1vbcode.com

General Description
Telephone directory is fast software that can be used to access any information
recorded in the records of telephone users by any key known it may be user’s first
name, last name, middle name or address. Telephone directory creates vast data
storage software. You can keep as many as telephone numbers with its user’s
details that can be accessed any time. You can store as many telephone numbers
with regarding details as you want. Different users can be identified easily with
their different middle name or last name as well. Any user can access the
application.
The Overall Description

Anybody can easily find or access the telephonic details recorded in the directory
using any known detail of the telephone user. This application provides a vast
recording capacity to store telephonic details with address and other details. When
a user wants to use the system he is asked for any of the recorded detail and then
they can search full details very comfortably. This application helps the user a lot
to draw any information about the telephone user. The interface, which includes
simple telephonic details for no reason other than to provide them to you whenever
you want, would be better served by a more standard layout that makes options
readily and easily available. In our tests, the program demonstrated good speed,
even when accessing. If you require these information and need to edit, remove,
add or search them, you should definitely give telephone directory a try.

1.2 Product Perspective

This project is independent, unique, and self-contained.

1.3 Product functions

1) Add, remove, edit, save telephonic details.
2) Enter the application.
3) Search the recorded telephonic details by any single or more known details.

1.4 Operating Environment:

Software Platform:
Visual Basic studio 6.0
Microsoft Access

1.5 System Requirements

Windows XP

Hardware configuration
CORE2DUO
Ram 1GB
Hard disk
DATA FLOW DIAGRAMS

0 LEVEL DFD

TELEPHONE ADD, TELEPHONE

USER SEARCH, DIRECTORY.
DETAILS. MODIFY,
AND EDIT,
REMOVE,
SAVE
TELEPHONE
USER
DETAILS.
FORM1 SOFTWARE LAYOUT
FORM 2 (RUNNING MODE)
APPLICATION CODING PRINTOUT
 FORM 1 CODING

Option Explicit

Dim vID As String, vLastName As String, vFirstName As String, vMI As String,

vHomeAddress As String, vTelNum As String

Private Sub cmdCloseCancel_Click()

If cmdCloseCancel.Caption = "&Close" Then

End
Else
Call Default_Obj
End If

End Sub

Private Sub cmdDelete_Click()

Dim vI As Integer
If MsgBox("Are you sure you want to delete this entry?", vbQuestion + vbYesNo, "Confirm
Delete") = vbYes Then
With dtaDB
.RecordSource = "SELECT * FROM DirectoryList WHERE ID='" & vID & "'"
.Refresh
With .Recordset
If .BOF = False Then
.Delete
Call Default_Obj
Call Show_Existing("SELECT * FROM DirectoryList")
Else: MsgBox "The record you want to delete doesn't exist.", vbExclamation, "Not
Found"
Exit Sub
End If
End With
End With
Else
Exit Sub
End If

End Sub

Private Sub cmdEditUpdate_Click()

 If cmdEditUpdate.Caption = "&Edit" Then
cmdEditUpdate.Caption = "&Update"
fraSearch.Enabled = False
fraInfo.Enabled = True
cmdCloseCancel.Caption = "&Cancel"
vLastName = txtLastName
vFirstName = txtFirstName
vMI = txtMI
vHomeAddress = txtHomeAddress
vTelNum = txtTelNum
txtLastName.SetFocus
SendKeys "{HOME}+{END}"
Else
If Len(txtLastName) = 0 Then
MsgBox "Full Name Textbox contains do data.", vbExclamation, "Empty Textbox"
txtLastName.SetFocus
Exit Sub
End If
If Len(txtFirstName) = 0 Then
MsgBox "Full Name Textbox contains do data.", vbExclamation, "Empty Textbox"
txtFirstName.SetFocus
Exit Sub
End If
If Len(txtMI) = 0 Then
MsgBox "Middle Initial Textbox contains do data.", vbExclamation, "Empty Textbox"
txtLastName.SetFocus
Exit Sub
End If
If Len(txtHomeAddress) = 0 Then
MsgBox "Home Address Textbox contains do data.", vbExclamation, "Empty Textbox"
txtHomeAddress.SetFocus
Exit Sub
End If
If Len(txtTelNum) = 0 Then
MsgBox "Telephone # Textbox contains do data.", vbExclamation, "Empty Textbox"
txtTelNum.SetFocus
Exit Sub
End If

If vLastName = txtLastName And vFirstName = txtFirstName And vMI = txtMI And

vHomeAddress = txtHomeAddress And vTelNum = txtTelNum Then
MsgBox "No changes was made in this record.", vbInformation, "Update Record"
Call Default_Obj
Exit Sub
Else
With dtaDB
 .RecordSource = "SELECT * FROM DirectoryList WHERE LastName='" &
txtLastName & "' AND FirstName='" & txtFirstName & "' AND MI='" & txtMI & "' AND
Address='" & txtHomeAddress & "' AND TelNum ='" & txtTelNum & "'"
.Refresh
With .Recordset
If .BOF = True Then
GoTo EditUpdate_Record
Else
MsgBox "This entry already exist.", vbExclamation, "Duplicate Entry"
txtLastName.SetFocus
SendKeys "{HOME}+{END}"
Exit Sub
End If
End With
End With
End If
End If
Exit Sub

EditUpdate_Record:
With dtaDB
.RecordSource = "SELECT * FROM DirectoryList WHERE ID='" & vID & "'"
.Refresh
With .Recordset
If .BOF = True Then
MsgBox "The record you want to edit/update doesn't exist.", vbExclamation, "Not
Found"
Exit Sub
Else
.Edit
!LastName = txtLastName
!FirstName = txtFirstName
!Mi = txtMI
!TelNum = txtTelNum
!Address = txtHomeAddress
.Update
Call Default_Obj
Call Show_Existing("SELECT * FROM DirectoryList")
End If
End With
End With

End Sub

Private Sub cmdNewSave_Click()

 If cmdNewSave.Caption = "&New" Then
Call Default_Obj
cmdNewSave.Caption = "&Save"
fraSearch.Enabled = False
fraInfo.Enabled = True
cmdNewSave.Caption = "&Save"
cmdCloseCancel.Caption = "&Cancel"
txtLastName.SetFocus
Else
If Len(txtLastName) = 0 Then
MsgBox "Full Name Textbox contains do data.", vbExclamation, "Empty Textbox"
txtLastName.SetFocus
Exit Sub
End If
If Len(txtFirstName) = 0 Then
MsgBox "Full Name Textbox contains do data.", vbExclamation, "Empty Textbox"
txtFirstName.SetFocus
Exit Sub
End If
If Len(txtMI) = 0 Then
MsgBox "Middle Initial Textbox contains do data.", vbExclamation, "Empty Textbox"
txtLastName.SetFocus
Exit Sub
End If
If Len(txtHomeAddress) = 0 Then
MsgBox "Home Address Textbox contains do data.", vbExclamation, "Empty Textbox"
txtHomeAddress.SetFocus
Exit Sub
End If
If Len(txtTelNum) = 0 Then
MsgBox "Telephone # Textbox contains do data.", vbExclamation, "Empty Textbox"
txtTelNum.SetFocus
Exit Sub
End If
With dtaDB
.RecordSource = "SELECT * FROM DirectoryList WHERE LastName='" &
txtLastName & "' AND FirstName='" & txtFirstName & "' AND MI='" & txtMI & "' AND
Address='" & txtHomeAddress & "' AND TelNum ='" & txtTelNum & "'"
.Refresh
With .Recordset
If .BOF = True Then
.AddNew
!ID = Format(Date, "mmddyy") & Format(Time, "hhmmss")
!LastName = txtLastName
!FirstName = txtFirstName
 !Mi = txtMI
!TelNum = txtTelNum
!Address = txtHomeAddress
.Update
Call Show_Existing("SELECT * FROM DirectoryList")
MsgBox "New entry was successfully addedd.", vbInformation, "Record Saved"
Call Default_Obj
Exit Sub
Else
MsgBox "This entry already exist.", vbExclamation, "Duplicate Entry"
txtLastName.SetFocus
SendKeys "{HOME}+{END}"
Exit Sub
End If
End With
End With
End If

End Sub

Private Sub Form_Load()

dtaDB.DatabaseName = App.Path & "\TelDir.mdb"

Call Default_Obj
Call Show_Existing("SELECT * FROM DirectoryList")

End Sub

Private Sub Default_Obj()

With Me
.txtLastName = ""
.txtFirstName = ""
.txtMI = ""
.txtHomeAddress = ""
.txtSearchKey = ""
.txtTelNum = ""
.cboSearchBy.Text = .cboSearchBy.List(0)
.cmdCloseCancel.Caption = "&Close"
.cmdDelete.Enabled = False
.cmdEditUpdate.Caption = "&Edit"
.cmdEditUpdate.Enabled = False
.cmdNewSave.Caption = "&New"
.fraInfo.Enabled = False
.fraSearch.Enabled = True
End With
End Sub

Private Sub Show_Existing(vSQL As String)

Dim vLst As ListItem

lstExisting.ListItems.Clear
With dtaDB
.RecordSource = vSQL
.Refresh
With .Recordset
If .BOF = True Then Exit Sub
.MoveFirst
While Not .EOF
Set vLst = lstExisting.ListItems.Add(, , !ID)
vLst.SubItems(1) = !LastName
vLst.SubItems(2) = !FirstName
vLst.SubItems(3) = !Mi
vLst.SubItems(4) = !Address
vLst.SubItems(5) = !TelNum
.MoveNext
Wend
End With
End With

lblCnt = "# of Records : " & lstExisting.ListItems.Count

lstExisting.Refresh
lstExisting.Refresh

End Sub

Private Sub lstExisting_Click()

Dim vI As Integer

If lstExisting.ListItems.Count = 0 Then Exit Sub

Call Default_Obj

cmdEditUpdate.Enabled = True
cmdDelete.Enabled = True

vI = lstExisting.SelectedItem.Index
vID = lstExisting.SelectedItem
 txtLastName = lstExisting.ListItems(vI).ListSubItems(1)
txtFirstName = lstExisting.ListItems(vI).ListSubItems(2)
txtMI = lstExisting.ListItems(vI).ListSubItems(3)
txtHomeAddress = lstExisting.ListItems(vI).ListSubItems(4)
txtTelNum = lstExisting.ListItems(vI).ListSubItems(5)

End Sub

Private Sub txtSearchKey_Change()

Dim vSQL As String

Select Case cboSearchBy.Text

Case "Last Name"
vSQL = "SELECT * FROM DirectoryList WHERE LastName LIKE '" & txtSearchKey
& "*'"
Case "First Name"
vSQL = "SELECT * FROM DirectoryList WHERE FirstName LIKE '" & txtSearchKey
& "*'"
Case "M.I."
vSQL = "SELECT * FROM DirectoryList WHERE MI LIKE '" & txtSearchKey & "*'"
Case "Home Address"
vSQL = "SELECT * FROM DirectoryList WHERE Address LIKE '" & txtSearchKey &
"*'"
Case "Telephone #"
vSQL = "SELECT * FROM DirectoryList WHERE TelNum LIKE '" & txtSearchKey &
"*'"
End Select

Call Show_Existing(vSQL)

End Sub

FORM 2 CODING
Option Explicit

Dim vID As String, vLastName As String, vFirstName As String, vMI As String,

vHomeAddress As String, vTelNum As String

Private Sub cmdCloseCancel_Click()

If cmdCloseCancel.Caption = "&Close" Then

End
Else
Call Default_Obj
End If

End Sub

Private Sub cmdDelete_Click()

Dim vI As Integer

If MsgBox("Are you sure you want to delete this entry?", vbQuestion + vbYesNo, "Confirm
Delete") = vbYes Then
With dtaDB
.RecordSource = "SELECT * FROM DirectoryList WHERE ID='" & vID & "'"
.Refresh
With .Recordset
If .BOF = False Then
.Delete
Call Default_Obj
Call Show_Existing("SELECT * FROM DirectoryList")
Else
MsgBox "The record you want to delete doesn't exist.", vbExclamation, "Not
Found"
Exit Sub
End If
End With
End With
Else
Exit Sub
End If

End Sub

Private Sub cmdEditUpdate_Click()

If cmdEditUpdate.Caption = "&Edit" Then

 cmdEditUpdate.Caption = "&Update"
fraSearch.Enabled = False
fraInfo.Enabled = True
cmdCloseCancel.Caption = "&Cancel"
vLastName = txtLastName
vFirstName = txtFirstName
vMI = txtMI
vHomeAddress = txtHomeAddress
vTelNum = txtTelNum
txtLastName.SetFocus
SendKeys "{HOME}+{END}"
Else
If Len(txtLastName) = 0 Then
MsgBox "Full Name Textbox contains do data.", vbExclamation, "Empty Textbox"
txtLastName.SetFocus
Exit Sub
End If
If Len(txtFirstName) = 0 Then
MsgBox "Full Name Textbox contains do data.", vbExclamation, "Empty Textbox"
txtFirstName.SetFocus
Exit Sub
End If
If Len(txtMI) = 0 Then
MsgBox "Middle Initial Textbox contains do data.", vbExclamation, "Empty Textbox"
txtLastName.SetFocus
Exit Sub
End If
If Len(txtHomeAddress) = 0 Then
MsgBox "Home Address Textbox contains do data.", vbExclamation, "Empty Textbox"
txtHomeAddress.SetFocus
Exit Sub
End If
If Len(txtTelNum) = 0 Then
MsgBox "Telephone # Textbox contains do data.", vbExclamation, "Empty Textbox"
txtTelNum.SetFocus
Exit Sub
End If

If vLastName = txtLastName And vFirstName = txtFirstName And vMI = txtMI And

vHomeAddress = txtHomeAddress And vTelNum = txtTelNum Then
MsgBox "No changes was made in this record.", vbInformation, "Update Record"
Call Default_Obj
Exit Sub
Else
With dtaDB
 .RecordSource = "SELECT * FROM DirectoryList WHERE LastName='" &
txtLastName & "' AND FirstName='" & txtFirstName & "' AND MI='" & txtMI & "' AND
Address='" & txtHomeAddress & "' AND TelNum ='" & txtTelNum & "'"
.Refresh
With .Recordset
If .BOF = True Then
GoTo EditUpdate_Record
Else
MsgBox "This entry already exist.", vbExclamation, "Duplicate Entry"
txtLastName.SetFocus
SendKeys "{HOME}+{END}"
Exit Sub
End If
End With
End With
End If
End If
Exit Sub

EditUpdate_Record:
With dtaDB
.RecordSource = "SELECT * FROM DirectoryList WHERE ID='" & vID & "'"
.Refresh
With .Recordset
If .BOF = True Then
MsgBox "The record you want to edit/update doesn't exist.", vbExclamation, "Not
Found"
Exit Sub
Else
.Edit
!LastName = txtLastName
!FirstName = txtFirstName
!Mi = txtMI
!TelNum = txtTelNum
!Address = txtHomeAddress
.Update
Call Default_Obj
Call Show_Existing("SELECT * FROM DirectoryList")
End If
End With
End With

End Sub

Private Sub cmdNewSave_Click()

 If cmdNewSave.Caption = "&New" Then
Call Default_Obj
cmdNewSave.Caption = "&Save"
fraSearch.Enabled = False
fraInfo.Enabled = True
cmdNewSave.Caption = "&Save"
cmdCloseCancel.Caption = "&Cancel"
txtLastName.SetFocus
Else
If Len(txtLastName) = 0 Then
MsgBox "Full Name Textbox contains do data.", vbExclamation, "Empty Textbox"
txtLastName.SetFocus
Exit Sub
End If
If Len(txtFirstName) = 0 Then
MsgBox "Full Name Textbox contains do data.", vbExclamation, "Empty Textbox"
txtFirstName.SetFocus
Exit Sub
End If
If Len(txtMI) = 0 Then
MsgBox "Middle Initial Textbox contains do data.", vbExclamation, "Empty Textbox"
txtLastName.SetFocus
Exit Sub
End If
If Len(txtHomeAddress) = 0 Then
MsgBox "Home Address Textbox contains do data.", vbExclamation, "Empty Textbox"
txtHomeAddress.SetFocus
Exit Sub
End If
If Len(txtTelNum) = 0 Then
MsgBox "Telephone # Textbox contains do data.", vbExclamation, "Empty Textbox"
txtTelNum.SetFocus
Exit Sub
End If
With dtaDB
.RecordSource = "SELECT * FROM DirectoryList WHERE LastName='" &
txtLastName & "' AND FirstName='" & txtFirstName & "' AND MI='" & txtMI & "' AND
Address='" & txtHomeAddress & "' AND TelNum ='" & txtTelNum & "'"
.Refresh
With .Recordset
If .BOF = True Then
.AddNew
!ID = Format(Date, "mmddyy") & Format(Time, "hhmmss")
!LastName = txtLastName
!FirstName = txtFirstName
 !Mi = txtMI
!TelNum = txtTelNum
!Address = txtHomeAddress
.Update
Call Show_Existing("SELECT * FROM DirectoryList")
MsgBox "New entry was successfully addedd.", vbInformation, "Record Saved"
Call Default_Obj
Exit Sub
Else
MsgBox "This entry already exist.", vbExclamation, "Duplicate Entry"
txtLastName.SetFocus
SendKeys "{HOME}+{END}"
Exit Sub
End If
End With
End With
End If

End Sub

Private Sub Form_Load()

dtaDB.DatabaseName = App.Path & "\TelDir.mdb"

Call Default_Obj
Call Show_Existing("SELECT * FROM DirectoryList")

End Sub

Private Sub Default_Obj()

With Me
.txtLastName = ""
.txtFirstName = ""
.txtMI = ""
.txtHomeAddress = ""
.txtSearchKey = ""
.txtTelNum = ""
.cboSearchBy.Text = .cboSearchBy.List(0)
.cmdCloseCancel.Caption = "&Close"
.cmdDelete.Enabled = False
.cmdEditUpdate.Caption = "&Edit"
.cmdEditUpdate.Enabled = False
.cmdNewSave.Caption = "&New"
.fraInfo.Enabled = False
.fraSearch.Enabled = True
End With
End Sub

Private Sub Show_Existing(vSQL As String)

Dim vLst As ListItem

lstExisting.ListItems.Clear
With dtaDB
.RecordSource = vSQL
.Refresh
With .Recordset
If .BOF = True Then Exit Sub
.MoveFirst
While Not .EOF
Set vLst = lstExisting.ListItems.Add(, , !ID)
vLst.SubItems(1) = !LastName
vLst.SubItems(2) = !FirstName
vLst.SubItems(3) = !Mi
vLst.SubItems(4) = !Address
vLst.SubItems(5) = !TelNum
.MoveNext
Wend
End With
End With

lblCnt = "# of Records : " & lstExisting.ListItems.Count

lstExisting.Refresh
lstExisting.Refresh

End Sub

Private Sub lstExisting_Click()

Dim vI As Integer

If lstExisting.ListItems.Count = 0 Then Exit Sub

Call Default_Obj

cmdEditUpdate.Enabled = True
cmdDelete.Enabled = True

vI = lstExisting.SelectedItem.Index
vID = lstExisting.SelectedItem
 txtLastName = lstExisting.ListItems(vI).ListSubItems(1)
txtFirstName = lstExisting.ListItems(vI).ListSubItems(2)
txtMI = lstExisting.ListItems(vI).ListSubItems(3)
txtHomeAddress = lstExisting.ListItems(vI).ListSubItems(4)
txtTelNum = lstExisting.ListItems(vI).ListSubItems(5)

End Sub

Private Sub txtSearchKey_Change()

Dim vSQL As String

Select Case cboSearchBy.Text

Case "Last Name"
vSQL = "SELECT * FROM DirectoryList WHERE LastName LIKE '" & txtSearchKey
& "*'"
Case "First Name"
vSQL = "SELECT * FROM DirectoryList WHERE FirstName LIKE '" & txtSearchKey
& "*'"
Case "M.I."
vSQL = "SELECT * FROM DirectoryList WHERE MI LIKE '" & txtSearchKey & "*'"
Case "Home Address"
vSQL = "SELECT * FROM DirectoryList WHERE Address LIKE '" & txtSearchKey &
"*'"
Case "Telephone #"
vSQL = "SELECT * FROM DirectoryList WHERE TelNum LIKE '" & txtSearchKey &
"*'"
End Select

Call Show_Existing(vSQL)

End Sub

THE DATABASE