JIGJIGA UNIVERSITY

UNDERGRADUATE GRADING POLICY

1. Student Assessment and the Grading System of Undergraduate Students
Student learning is assessed on a continuous assessment basis in the form of tests, assignments,
presentations, etc. to determine the final letter grade earned. Continuous assessment shall
account for 50% or 60% of the total module/course grade. The remaining 50% or 40% shall be
allotted for a final exam conducted at the end of module/course delivery. Examinations may be
oral, written or practical, depending on the nature of the module/course. The number, type and
schedule of examinations or tests in a module/course shall be determined by the instructor and
stated on the module/course outline to be issued to students at the beginning of the
module/course. Letter grades are assigned to the marks earned out of 100% on a fixed scale
(criteria referenced grading system). The raw marks out of 100% and their equivalent letter
grades are indicated in the following table. Notwithstanding the grading system indicated here,
the School of Medicine may follow its own grading system that shall be approved by the
Academic Commission of CHS. Instructors are required to report raw marks and letter grades to
the department and it should clearly show that continuous assessment has been conducted.

Raw Mark Corresponding Corresponding Status Class

Interval [100 %] fixed Number Letter Grade Description Description
Grade
[90,100] 4.0 A+ Excellent First class with
[85,89) 4.0 A Great distinction
[80,84) 3.75 A-
[75,79) 3.5 B+ Very Good First class with
[70,74) 3 B Distinction
[65,69) 2.75 B- Good First class
[60,64) 2.5 C+ Second class
[50,59) 2 C Satisfactory Second class
[45,49) 1.75 C- Unsatisfactory Lower class
[40,44) 1 D Very Poor Lower class
[30,39) 0 Fx Fail Lowest class
[<30) 0 F Fail Lowest class
A student may not graduate with a CGPA of less than 2.0. He shall thus score at least a `C` grade
in each of the modules he is required to take under the program.

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A student who scores a `C-`grade in all the modules taken may be promoted to the next semester
where he/she is a first semester first year student. This minimum grade required to be promoted
to the next semester may be raised for second year students and above.
A student who scores `D` grades in all courses under a module or in all modules may not be
promoted to the next semester
A good standing student is entitled to be promoted to the next semester as well as graduate even
if he scores a `D` grade in any course under a module. Where the `D` grade relates to a module
or a course treated as a module, such student shall take re-examination and remove the grade.
A student with `Fx` may be allowed to sit for re-examination twice with the necessary support.
Any of the grades such student scores in the re-examinations may be taken into consideration in
determining his academic status.
A student who scores an `F` grade in a course under a module or in a module or a course taken as
a module may be allowed to repeat the same twice. Any of the grades such student scores in the
re-examinations may be taken into consideration in determining his academic status.
In cases where students do not have full examination records, the instructor shall record “NG”
for No Grade. All “NG”s shall be changed to one or another of the following before grades are
submitted to the Registrar.
To an “I” (incomplete) by the AC in consultation with the instructor concerned for a student
who, because of illness or of other reasons beyond his control, fails to complete the course; or

To a “W” (withdrawn) by the department/center chair/school head for a student who has
formally withdrawn from the program within eight weeks after the beginning of the semester; or

To a “DO” (dropout) by the dean for a student who has not withdrawn from a program in
accordance with the withdrawal procedures set forth by the University.

Neither “W”, “DO” nor “I” shall play any part in the computation of the semester grade point
average. A student who obtains a “DO” for a module/course or courses shall be required to
justify the reasons why he failed to comply with the withdrawal procedures set forth by the
University to the appropriate academic commission within six weeks after the commencement of
the subsequent semester. Failure to do so shall result in an automatic “F” grade.
All required non-credit work shall be recorded with a grade of “P” (Pass) and “F” (Fail), but
neither shall be included in the computation of the grade point average.

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A double asterisk (**) shall be entered in place of a letter grade in those rare cases where a
module/course is in progress and no work has been completed to give the instructor a basis for
giving a letter grade. This would apply only to such modules/courses as projects/thesis/
dissertation or seminars with research components running beyond one semester and shall not be
applicable to one-semester modules/courses.
2. Semester Academic Achievements and Academic Status
Students are required to achieve a certain level of score to be promoted to the next semester. This
achievement is measured by (1) Semester Grade Point Average (SGPA), and (2) Cumulative Grade
Point Average (CGPA).
SGPA is calculated by considering only the modules/courses for which the student is registered
for the semester.
CGPA is calculated by considering all the modules/courses the student accumulated so far. The
GPAs are obtained by dividing the sum of all grade points for the modules/courses divided by the
total sum of ECTS/credits. For example, Course A has 5 ECTS and the student scored C+. The
same student is also registered for Course B which has 7 ECTS and the student scored A-.
Therefore
GPA = (5*2.5)+(7*3.75)/(5+7)=3.23
After calculating the GPA, the student will be given status by his/her dean.
Academic Status for Undergraduate Students
 Promoted = for a student who is promoted to the next semester. A student who scored
CGPA≥2.00 or SGPA≥1.75 is promoted.
 Probation (warning) = for a student whose CGPA<2.00 or SGPA<1.75; or for a
student who scores up to three ”F’s’’ at the end of each semester with less than or equal
to 12 total credit points (CP); or for a newly admitted student who, at the end of the first
semester, earns a semester GPA of 1.50 to 1.74, or for a newly admitted student, who
at the end of the first year, earns a CGPA of 1.75 to 1.99
 Academic Dismissal = this status is given for Two consecutive warnings, or Any
student who scored three ‘’F’s’’ on courses with more than 12 total CP or a student who
scored more than three ’F’s” per semester, or Any student whose semester GPA falls
below 1.75 or who fails to maintain a CGPA of 2.00, or A newly admitted student or a
student joining the University at advanced level who earns a GPA of less than 1.50 at

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 the end of his first semester, or A newly admitted student or a student joining the
University at advanced level who, at the end of the first year, fails to achieve a CGPA
of at least 1.75 shall be dismissed.
Discontinuing study
1. Dismissal
A student may be forced to discontinue his/her study because of academic reasons for at least one
semester. One of these academic reasons is a “dismissal” status of a student. Such type of
discontinuity may allow a readmission in which a student will be readmitted to repeat the
modules/courses he/she failed. A student with a “dismissal” status should formally withdraw from
the university.
2. Dropout
Students dropping out from the University must consult their academic advisors and explain why
they wish to drop out. Students dropping out from the University for inadequate reasons will be
denied readmission.
3. Withdrawal
Any student who wants to discontinue his study should formally withdraw and complete
Withdrawal Form (or clearance) within 8 weeks after the beginning of the semester. The
University does not accept readmission requests if an applicant has not withdrawn properly.
A student who discontinued his study due to either “dismissal” status or dropping out may request
for readmission as per the procedures.
4. Clearance
Students should fulfil the proper clearance procedure at the end of each academic year or Kiremt
(Summer) session or upon graduation or when they discontinue their study. Every student must
collect the Clearance Form from the College Registrar Office. After properly completing such
forms and getting them signed by the appropriate offices, the student must submit it to the college
registrar office, and keep a copy with him/her. No transcripts, degrees, diplomas and letters of
recommendation will be issued to a person who cannot produce his/her copy of the clearance from
every time such services are requested. Moreover, readmissions are processed if and only if a
student presents a duly signed clearance.

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 Graduation
1. Graduation requirements
Undergraduate Students
Students are required to fulfil a minimum set of achievements to graduate (get a degree) from a
program. Such requirements can vary from program to program. For specific information, students
are advised to consult the specific curriculum in which they are enrolled. However, the following
general requirements apply to a first-degree program:

Grade Point
Duration
Total ECTS/Credit required Average (GPA) Exit exams
of the
program Minimum Maximum Some
disciplines
3 years 180ECTS(102Credits) 192ECTS(114Credits
may require
4 years 240ECTS(136Credits) 260ECTS(152Credits) a passing
 Major ≥ 2.00
mark in an
 Minor≥2.00
300ECTS 330ECTS
exit exam
 CGPA≥2.00
5 years (170Credits) (190Credits)
which will
 No “F” in any
be
course/module
administered
 No “D” in any
at the end of
module or in a
360ECTS 400ECTS the study
“course as a
≥6 years (204Credits) (228Credits) period
module”
.

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