PROFESSIONAL PRACTICE

COA REGULATIONS 1982

Asst. Professor Ajith Bhaskar

Background:
Section 45 of Architects Act 1972
To make regulations dealing with CoA; not inconsistent with the
provisions of this Act

Regulations developed as per above Act, regarding:

(a) the management of the property of the Council;
(b) the powers and duties of the President and the Vice- President of
the Council;
(c) the summoning and holding of meetings of the Council and the
Executive Committee or any other committee
(d) the functions of the Executive Committee or of any other
committee constituted under section 10;
(e) the courses and periods of study and of practical training, if any, to
be undertaken
(f) the appointment, powers and duties of inspector
(i) the standards of professional conduct and etiquette and code of
ethics to be observed by architects
 (Part-II) Council Of Architecture
Meetings
•Once in every 6 months
•Special meetings at 15 days notice
1. Called by president
2. Requested by at least 10 members

•Quorum
•At least 15 members in normal meetings
•Min. 2/3rd of total strength for special meetings

•Notice for meeting

•Should be despatched 30 days prior to normal meeting by the
secretary

•Agenda for meeting

• Sent along with the notice for meeting
• Additions to be notified 20 days before meeting
• Final agenda to be sent 10 days before the meeting
•Amendments to the final agenda should be suggested 3 days before the
meeting
•President can introduce a motion not listed in agenda, if the Council
agrees.
•EC can put forward any matter referred in a very recent EC meeting
•A motion shall not be admissible, if
•The matter is out of the scope of the council
•A motion moved or rejected within last one year
•Unless a special meeting is called for the same, with the
support of 2/3rd of the strength of Council
•Unless it is clearly stated
•If it contains arguments, inferences or defamatory statements.

•Secretary shall inform the concerned members who raised the motion,
if it is rejected.
Presiding officer of meetings
•President shall be the presiding officer for all meetings
•Vice president, in president’s absence
•A member elected by the members, if both president and V.P are
absent

Manner of introducing a motion and voting pattern

•Every mater to be moved by a member, put to Council by Presiding
officer
•Voting pattern to be decided by the presiding officer
•Result to be announced by the presiding officer
•Equality of votes shall be broken by a casting vote of the presiding
officer.
Motions to be discussed in the meeting
•In case of similar motions by more than one member, one shall be
selected and rest shall be rejected
•Every motion to be seconded by any other member

Amendments to be discussed in the meeting

•Amendments shall be made by
•Insertion, omission, or substitution of words in the motion.

•Should be relevant and should come in the scope of the Council.

•May be rejected, if the presiding officer feels it is frivolous
Matters which may be discussed during the discussion of a motion
•Proper order of how a motion or amendment shall be put forward,
discussed and concluded.
•Designates the right of members to respond to the motion.
•Controls the interventions by other members when one member
expresses his opinion.

Adjournment of a meeting:
•Presiding officer can postpone any meeting to a future date, or a
future hour of the same day
•Secretary shall inform the members by notice, as the case maybe.

Commencement of a meeting:
•Shall be after the quorum is present.
•Shall wait for 20 minutes for the quorum to be satisfied.
•Shall be postponed to a future date.
•Quorum not required for the adjourned meeting.
Minutes of the meeting:
•Proceedings of all meetings to be maintained in the form of
minutes.
•Minutes to be maintained by the secretary.
•Minutes to be submitted to the President in 10 days from the date
of the meeting for authentication
•Minutes to be circulated to all the members in 30 days of the
meeting.
•Objections regarding the minutes to be raised within 30 days.
•Correctness of the minutes if objected, shall be discussed in the
next meeting.
•Minutes to be filed and preserved permanently as a volume.
 (Part-III)Powers and duties of president
and vice-president
President: (Prof. Vijay Shrikrishna Sohoni)
•perform duties contained in architects act 1970
•preside Council deliberations and all Committee meetings, in which
he is a member
•decide time and place of meetings
•approve agenda before meeting

Vice- president: (former VP: Vijay Uppal)

substitute for president, in his absence
 (Part-IV) Executive Committee
Meetings:
•Shall have a chairman
•Chairman or vice president shall preside over meetings
•Meetings shall be conducted at a notice of 15 days.
•4 members shall form a quorum.
•A copy of minutes shall be sent to the Chairman within 15 days for
attestation and to all members in 20 days from the date of meeting .

Functions of EC:
•Shall be the executive authority of the Council and shall be responsible for
giving effect to the resolution and decision of the Council.
•The Executive Committee shall have powers, such as
•to manage the funds of the Council
•to appoint and supervise the work of the members of the staff
•to consider the annual audit report and administration report
•to fix travelling and other allowances to the members of the Council and
its Committees
 (Part-V) Committees of the council
Constitution and conduct of business of committees

• If the number of members proposed does not exceed the total number of
members to form the committee, the members so proposed shall be
appointed as members of the committee.

• If more numbers are there , then ballot shall be held to elect the members.

• The President and Vice-President shall be ex-officio members of the

committees and shall act as Chairman and Vice-Chairman of these
committees.

• The quorum for a committee constituted by the Council shall not be less than
one-third of the total number of the members of the committee.

• Proceedings of the said committees shall be in accordance with this regulation

and can be relaxed by the chairman of the committee

• The committee shall submit its report to the Executive Committee.

 2. BOARD OF UNDERGRADUATE EDUCATION ( example for a sub committee)

The functions of the Board of undergraduate Education shall be:

i) To frame Guidelines, Model Syllabus, Scheme of Examination to improve quality of Education

being imparted at the recognized institutions.

ii) To monitor the maintenance of minimum standards of education being imparted at the
recognized institutions.

iii) To deal with any reference made by the Council of Architecture.

MEMBERS :-
1. Prof. Inderjit Singh Bakshi, Convenor

2. Prof.P S Harimohan Pillai

3. Shri Prof.Anil Kumar Chotmarada

4. Shri Prof. Pushkar M. Kanvinde

5. Shri Vinod Kumar (Registrar COA)

 (Part VI) Registrar and Employees of the Council
Term, powers and duties of Registrar
1. The term of the Registrar shall be fixed by the Council, with the previous sanction of
the Central Government, at the time of appointment.

2. The Registrar shall retire from service on attaining the age of 60 years.

3. The Registrar shall be the Chief Executive Officer of the Council

– be in charge of the Office of the Council as its Executive Head;

– attend all meetings as secretary of the committees
– keep records and minutes of the proceedings of the Council
– keep in his custody the property of the Council including the Seal of the Council
– exercise general control and supervision over the employees of the Council
– Can appoint temporary staff as may be necessary, with the approval of the
President
Continued….

– act as Secretary of the Disciplinary Committee

– issue notices and be in charge of all work in respect of the proceedings including
the grant of certified copies of documents
– be the custodian of the records, registers, accounts, furniture, library and such
other property as the Council may acquire from time to time.
– make necessary arrangements for receiving money due to the Council and also
issue receipts
– make all other payments as sanctioned by the Council, committees and the
President
– exercise disciplinary control over the said employees except dismissal in respect
of which prior sanction of the Executive Committee shall be obtained
– register the architects, renew their registration and remove their names from the
register of architects owing to non-payment of renewal fees.
Term, powers and duties of Administrative Officer

– The term of the Administrative Officer shall be fixed by the Council

– shall retire from service on attaining the age of 60 years

– shall perform such duties as may be assigned to him by the Executive

Committee, the Registrar and by these regulations.

– shall assist the Registrar in all the administrative matters of the office
and shall assume all administrative responsibilities in the absence of
the Registrar
Terms and conditions of service of the employees
(All other officers and employees including Ministerial and Group D Staff)

– shall retire from service on attaining the age of 60 years.

– The powers and duties of the employees shall be such as may be laid
down, from time to time, in the standing orders.

– The Registrar shall be responsible for the appointment of employees

with the prior approval from president.
(Part VI) Finances, Accounts and Audit
– Council may receive registration fees, renewal fees and such other
fees.

– The bankers of the council shall be SBI or any other bank specified in
column 2 of the First Schedule, to the Banking companies (Act),1970

– Only Registrar should keep the cheque book to withdraw from the
account.

– The Registrar shall prepare detailed estimates of the receipts and

expenditure for the next financial year, and shall submit the same for
the sanction of the Executive Committee.

– The Registrar shall be the certifying officers for travelling and other
allowances to members, inspectors and employees of the Council
 Inspection of Educational Institutions of Architecture
Inspection of educational institutions and their examinations

– each institution imparting instruction in architecture shall be

inspected by the inspectors once in five years;

– the Registrar shall fix the date of inspection in consultation with the
inspectors

– the Executive Committee shall appoint such number of inspectors

– Min number of inspectors shall be two for any inspection

– every inspector shall receive from the Chairman, Executive

Committee, a formal commission in writing under the seal of the
Council
Powers and duties of Inspectors
1. It shall be the duty of the inspector : -

– to make himself acquainted with previous reports on the institution

– to attend personally institution or examination or training, but not to interfere with the
conduct

– to report to the Executive Committee about the inspection

– The reports of inspectors shall be confidential, unless the Executive committee directs
otherwise.

– Copies of the report by inspectors marked confidential shall be forwarded to the

University with in 6 months and later on to central and state government concerned.