COMMON INSTRUCTIONS

TO
CHIEF SUPERINTENDENTS

DIPLOMA EXAMINATIONS

STATE BOARD OF TECHNICAL EDUCATION AND TRAINING

5th FLOOR, ANR TOWERS, JAMMICHETTU ROAD,
PRASADAMPADU, VIJAYAWADA – 521108, A.P. INDIA.
Phones: 9133399677, 9133399688, 9133399699
Website: www.sbtetap.gov.in

1
2
COMMON
COMMONINSTRUCTIONS
INSTRUCTIONS
TO
TOTHE
THE
CHIEF SUPERINTENDENTS
CHIEF SUPERINTENDENTS

DIPLOMA
DIPLOMAEXAMINATIONS
EXAMINATIONS

3
 INDEX

1. ELIGIBILITY OF CANDIDATES

2. IMPROVEMENT CASES

3. PREPARATION, PROCESSING AND DESPATCH OF NOMINAL ROLLS

4. STAFF Vs SUBJECTS TAUGHT DATA

5. SUBMISSION OF SESSIONAL MARKS

6. STOCK-REGISTERS FOR THE BOARD STATIONERY

7. CONDUCT OF PRACTICAL EXAMINATIONS

8. PREPARATORY ARRANGEMENTS FOR THEORY EXAMINATIONS

9. ISSUE OF HALL-TICKETS

10. APPOINTMENT OF INVIGILATORS

11. 32-PAGE ANSWER BOOKLETS WITH BAR CODE SHEETS (RECEIPT &

VERIFICATION)

12. ARRANGEMENTS FOR THE EXAMINATIONS

13. COLLECTION OF QUESTION PAPERS

14. DEPOSITION OF BOOKS AND OTHER MATERIAL OF CANDIDATES

15. ENTRY INTO EXAMINATION HALL

16. BELLS TO BE GIVEN FROM TIME TO TIME

17. ALLOTMENT OF DUTIES

18. ENTRY AND EXIT OF CANDIDATES

19. DISTRIBUTION OF ANSWER BOOKLETS AND QUESTION PAPERS

20. ISSUE OF DRAWING SHEETS

21. SUPERVISION OF EXAMINATION

22. MALPRACTICE CASES

23. SCALE OF PUNISHMENT FOR MALPRACTICE CASES

4
24. MALPRACTICE CASE PROFORMA

25. CLOSING THE EXAMINATION

26. PACKING INSTRUCTIONS

27. SEALING OF ANSWER SCRIPTS/BUNDLES

28. DESPATCH INSTRUCTIONS

29. RESULTS & RECOUNTING OF MARKS / RE-VERIFICATION OF VALUED ANSWER SCRIPTS AND

ISSUE OF XEROX COPIES

30. REMUNERATION TO STAFF

31. ISSUE OF MISCELLANEOUS CERTIFICATES

32. SUBMISSION OF D.C.BILLS

33. SPECIAL INVIGILATION SQUAD

34. DUTIES OF INVIGILATORS

35. SPECIAL OBSERVER’S REPORT

36. OBSERVER’S REPORTS

37. GUIDELINES TO THE OBSERVERS/ SPECIAL OBSERVERS

-------

5
 STATE BOARD OF TECHNICAL EDUCATION AND TRAINING
ANDHRA PRADESH : : VIJAYAWADA

COMMON INSTRUCTIONS TO CHIEF SUPERINTENDENTS FOR THE CONDUCT OF DIPLOMA

EXAMINATIONS

 The Principal /Chief Superintendent shall always remember that he/she alone is responsible for
the actions taken by him/her or his/her subordinates during examinations. The Chief
Superintendent alone is responsible and has to face all the consequences that may arise. Hence
the Chief Superintendents are requested to follow the guidelines strictly with out any deviation,
with all sincerity and earnestness. In case of any doubt, they may contact the concerned officer
of the Board.

 The Principals are requested to note the changes in instructions given from time to time and
send the information to the right person.

 The Principals of the Institutions shall alone act as the Chief Superintendent for all the Diploma
Examinations conducted by the State Board of Technical Education and Training, A.P.,
Hyderabad.

 If the principal happens to go on leave, due to unavoidable circumstances or otherwise, he shall

obtain prior written permission from the Secretary, State Board of Technical Education and
Training, to appoint a Senior Head of Section as Chief Superintendent in his place during his
absence.

 The Chief Superintendent shall take all care and necessary steps / precautionary measures for
the smooth and effective conduct of all the Diploma Examinations at his/her Institution.

 The Chief Superintendent shall take utmost care in allowing only those candidates admissible as
per schemes mentioned in the Notification for the examinations.

6
1. ELIGIBILITY OF CANDIDATES:

Candidates who possess 75% of the attendance only shall be permitted to appear for the regular
examination and if any candidate does not put in the required percentage of attendance, he/she shall not
be permitted to appear for the examination even though he/she has paid the fee. However, Principal is
empowered to condone the shortage of attendance upto 10% by collecting the necessary amount of
penalty from the candidates based on the Medical Certificate.
List of the candidates with their P.I.N who have been detained for want of attendance shall be
displayed in the Notice Board. All the principals have to E-mail (postexam.apsbtet@gmail.com /
aspostexam.apsbtet@gmail.com) the following to the Deputy Secretary(Post Exam) / Asst. Secretary (Post
Exam) in the Board soon after finalizing the attendance of the students.
(i) Particulars of Students who are detained for want of attendance, and
(ii) Particulars of Students who have put in 75% attendance and more, but unable to appear for
the examinations for medical or other reasons.
(iii) A Diploma student having the required % of attendance and eligible to appear for the
Examinations but could not pay the examination fee has to pay the Promotion Fee to promote
to the next semester (3rd, 4th, 5th, 6th semesters). This fee is to be paid by the candidate
before commencement of class work for the next higher class.
(iv) A Diploma student having the required percentage of attendance and not eligible to appear
the examination due to more number of backlogs has to pay promotion fee to promote to the
next semester (5th /6th semesters, C-09). The promotion fee is to be paid by the candidate
before commencement of class work for the next higher class.

2. IMPROVEMENT CASES:
 Improvement is allowed only after he / she has “completed all the subjects” from First Year to Final
Year/First Year to Final Semester of the Diploma. Further, you are requested to give wide publicity
of the following amendments in respect of the improvement examination.

1) As per Rule-12 of C-09 and C-14, a candidate who has availed 4-chances and more to complete
his/ her diploma course, after first appearance of his / her final year examination is “not eligible”
for the award of First Class.
2) Improvement is not allowed in respect of the following cases:
a) Candidates who were punished under Mal-Practices in any examinations.
b) In Practical/Lab subjects or Project Work in Industrial Training Assessment.

7
 However, improvement is allowed in Drawing Subjects.
1) Only one chance is allowed and the chance shall be availed within the two successive
chances that follow the examination in which he / she has completed all the subjects of
the diploma programme.
2) Improvement is allowed in any FOUR (4) subjects of the Diploma.
3) The examination fee for improvement examination is Rs.500/- per subject or as
prescribed by SBTET.
4) If improvement is not achieved, the marks obtained in the previous examinations stand.
 All the candidates who wish to appear for improvement of performance shall surrender the
Original Marks Memo, of all the Years / semesters, and Original Diploma Certificates to the Board
along with the improvement fee paid in the form of a D.D drawn in the favour of Secretary,
SBTE&T, A.P.Vijayawada, payable at Vijayawada.
 If there is improvement in the performance in the current examination, the improvement
Memorandum of Marks, and Original Diploma Certificate will be issued, else the earlier memo of
marks and certificates will be returned.
3 Instructions on the Diploma Examination (Regular & Backlog) fee payment through online
1. The candidate can pay the Examination fee from any of the AP Online, MeeSeva Centres or
from any identified HLC (Help Line Centre) i.e., Polytechnic.
2. It is the responsibility of the candidate to pay the examination fee in time. The principals
should inform the students regarding payment of fee by sending circulars to the class and
displaying notification in the notice board.
3. The candidate can pay the Examination fee in APonline Centre, HLC, Mee Seva Centres or
through Debit/Credit card by visiting online portal http://apsbtet.net/dofpportal .
4. The candidate can collect hall ticket after paying the fee and get the hall ticket attested by the
concerned Head of Section before attending the exam.
5. Single hall ticket will be generated for any number of subjects (of different semesters).
6. If fee is not paid within scheduled date the fee is to be paid with fine or Tatkal
7. If the data is not available pertaining to any candidate of regular/ backlog, send a mail
to systemanalyst.apsbtet@gmail.com with details of PIN, scheme and Sem/ Year.
8. Accept the application of candidates wish to apply for improvement as was done
earlier.
9. PH candidates who are entitled for fee exemption, if data is not available under
category PH, send a mail to systemanalyst.apsbtet@gmail.com

8
4a. PREPARATION OF ‘KEY-CHART’:
 Soon after downloading the Nominal Rolls, the Principals are advised to prepare a KEY-CHART
showing the subject-wise, scheme-wise and session-wise strengths and also question papers to
be received. Wherever ‘Examinations for Drawing Subjects’ are there, the same may be marked in
the CHART. Similarly, the sessions where some ISI Code books, Certain Standard Tables such as
‘Steam Tables’ etc., are required or to be provided to the students during the examinations, may
also to be marked in the CHART.
The Key Chart so prepared will be helpful to the Principal
a) To thoroughly verify the Printed Barcode sheets received from the Board with the entries in
the Nominal Rolls.
b) To plan the STAFF required for the conduct of examinations and to prepare the duty circular
accordingly.
c) To arrange the Stationery and material to be supplied to the Invigilator before he/she is being
sent to the examination hall.
d) To avoid Last-minute embarrassment in the conduct of examinations due to lack of proper
planning.
 Processing & Issue of Hall-tickets:
 In the down loaded HT of the candidate, Scheme of the Exam, Date and Session of the
Exam, Name, Father Name PIN, Photo and eligibility of the candidate, Number of

subjects, are to be thoroughly verified attested by the Heads of Section

before issuing Hall-tickets to the candidates. The

Head of section is responsible for any discrepancy in the hall ticket.

 Any discrepancy found by the HOS it should be immediately

brought to the notice of Deputy Secretary ( Post Exam) through
mail or mobile phone the HOS shall sign on the HT and after
seeking clarification
 The Principal facsimile must be there on all the hall-tickets
 Month & Year of appearing the examination shall be written/ stamped on the hall-
tickets clearly.

9
5A. SUBMISSION OF SESSIONAL MARKS
The Sessional Marks shall be furnished in respect of candidates who possess 75% of the
attendance or 65% (with condonation upto 10%) for all regular candidates, irrespective whether the
candidate has paid the fee or not of the academic year. The Sessional Marks awarded to the
candidate are to be displayed on the Notice Board well in advance.
o Sessional Marks for all the candidates appearing the exams shall be uploaded in the SM /
PM applications kept in website before the commencement of theory examinations,
positively.
o If the Sessional Marks are not uploaded in time or if the column against the candidates is
left blank or marked ‘ZERO’ or ‘---’ or ‘Absent in the Sessional marks application, it will be
treated that candidates have secured ‘0’ (ZERO) Sessional marks and the results will be
declared with Sessional Marks as Zero.
o Once Sessional Marks are awarded, the marks are Final and shall not be altered under
any circumstances.

5B. SUBMISSION OF SESSIONAL MARKS OF C-14 AND C-16 CANDIDATES:

1. Note books are to be used for unit tests and they should be preserved with Concerned teacher
and are subject to verification during academic inspection by RJD/SBTET.
2. 20% of marks are to be awarded for sectionals and 80% marks for the end Examination in all
theory subjects.
3. 3 (Three) unit tests are to be conducted for first year students and 2 (two) tests for semester
students.
4. Average of all tests shall be considered for awarding the sessional marks.
5. No minimum is prescribed to be secured in sessional marks, for appearing in the End
examination.
6. For pass, a student has to score 35% in end examination and 35% put together in Sessional and
end examination.
7. Paper will be issued by the Board, after prescribing the curriculum, and the unit test will be
conducted on the same dates for all institutions.
8. The question paper pattern will also be on par with the end examination paper, for the unit
tests for awarding sessionals & the test shall be of one hour duration.
9. Unit test shall be conducted in two subjects on each day, one in F.N. & the other in the A.N. as
per the time table issued by SBTET.
10. The marks obtained in the unit tests are to be uploaded to SBTET
within a week from the date of examination. The marks uploaded shall be thoroughly verified &
on satisfying the correctness of it, then confirm the data, take a printout of it for office record.
This print out, only, is authentic for further references if any.

10
6. STOCK-REGISTERS FOR THE BOARD STATIONERY:
 During Surprise visits by the Board Officials, it was found that some of the Principals are not
maintaining any Stock-Registers for the stationery received from the Board, such as Answer Book-
lets with variable data & Blank /Drawing sheets. Consequently there is no account of the
stationery they are receiving from the Board. In the absence of proper maintenance of stock of
stationery, the Principal is giving chance for misuse of the stationery by others. Hence it is
requested to maintain the same properly and keep the unused answer booklets under the control
of the Principal alone to avoid misuse of the same. The Barcode sheets of the absentees shall be
separated from booklet & send barcode sheet only to SBTET. All Blank booklets i.e., Self Generated
booklets with barcode sheet are to be sent to SBTET.

7. CONDUCT OF PRACTICAL EXAMINATIONS:

 Principals are requested to “conduct the Practical examinations after the last working day for the
academic year/semester and preferably before the commencement of theory examinations ”

Appointment of Practical Examiners:

 Only qualified persons shall be appointed as Examiners. Efforts shall be made to contact local
qualified persons for appointment as Examiners. In rare case, when local Examiners are not
available, qualified persons from the nearest Institutions or nearest station shall be appointed as
Examiners. If the external Examiner is being invited beyond a distance of 100 KILOMETERS, prior
permission shall be taken from the Board.

Conduct of Practical (EXTERNAL) Examinations and Furnishing of Marks:

“Practical Examinations” for the schemes specified in the examination notification shall be
conducted before the theory examinations only. Main answer books shall not be used for
conducting the practical examinations. Pages from main answer booklets supplied to the
institutions by the board only shall be used for the purpose. Old Stationery i.e., Answer booklets
of absent candidates shall be used. The Practical Marks shall be uploaded in
www.apsbtet.net/studentportal website on or before the date as specified in the notification.
If a single practical subject consists of more than two or three, the practicals shall be conducted
separately. The marks secured in each lab shall be grouped together and uploaded and no
individual marks of the same shall be uploaded.

The Institutions where the facility of conducting Practical examinations does not exist, the
Principals shall contact the “adjacent Government Polytechnics” to which they are attached and

11
utilize the facilities available with them for the conduct of the Practical examinations. Candidates “
listed in Nominal Roll “ alone shall be allowed to appear for practical examinations.

If any candidate is absent for the Practical examinations, (his PIN shall be entered in the space
provided in the practical award sheet and in the attendance sheet which is to be enclosed along
with the award sheets. It shall be clearly indicated against the PIN of the candidate as “A” or
“absent”. at the time of uploading Practical Marks.

After completion of the Practical examinations, marks shall be entered in the award sheets .
Internal Examiner, Co-Examiner are personally responsible for the corrections of PIN OR Marks of
the candidates, if any, in the Award Sheets.

Immediately after completion of the practicals Examinations, the marks secured by the respective
candidate, as entered in the award sheet, shall be uploaded. The Head of section and internal
examiner are responsible for any discrepancies in the uploading of practical marks.

“If the Marks in Practical subjects are not uploaded in time” the results will be declared with
Practical Marks as “Zero”.

After entering the Practical Marks, verify them thoroughly & on satisfying its correctness confirm
the uploaded data using confirm option & take a printout of it for office record, this print out
only, is authentic for further references if any.

12
Guidelines to appoint Practical External/Internal Examiners:
Irrespective of the number of candidates i.e., (one or more than one) appearing the exam, there
shall be an External Examiner and Internal Examiner need be appointed. For paper setting and
evaluation, remuneration shall be paid as per SBTET rules. However if no candidate is appearing for
the examination no remuneration shall be payable for either external or internal examiner.
For all branches of Workshop Practice are to be treated as one unit only (i.e.) for Civil, Electrical,
Mechanical etc. Branches are to be treated as one even for Supplementary Examinations also and
the Remuneration for Paper Setting, Valuation, for External and Internal Examiner are to be
calculated and paid accordingly, e.g. if there are 7, candidates in Civil, 6 in Electrical, 4 in Mechanical
etc. all the 17 candidates have to be treated as one unit and examination shall be conducted for all
the 17 candidates in one Batch only. There shall be a minimum of 30 candidates in each batch of all
Branches put together.
In Engineering and Non-Engineering subjects where a Practical Examination subject consists of more
than 2 OR 3 Labs. Like S.M. Lab., Hydraulics Lab., Electrical Engineering and Metallurgy Lab., there
shall be an Internal Examiner for each Lab. However there shall be only one External Examiner. The
question paper shall be set by the External Examiner in consultation with all Internal Examiners. The
External Examiner shall be paid a minimum of Rs.225/- for paper setting and each Internal Examiner
shall be paid a minimum of Rs.125/-. Combination of Labs shall be checked. Candidates shall
perform experiments in each laboratory depending on the number of hours prescribed for the end
examination for that paper in one or more labs., depending upon the availability of the time.
Remuneration for Laboratory Practicals Examination Rs.14.00 per candidate for Paper Valuation to
be shared equally by internal and external examiners. In case of workshop practical, there shall be
no minimum remuneration for paper valuation for Internal/Co-Examiner in each trade.
In case of Workshop practice, teaching staff members shall alone be appointed as Internal Examiners
for the purpose and not Senior or Junior Instructor. The Senior Instructor can be appointed as Skilled
Assistant for a particular trade. If the Senior Instructor is not available, Junior Instructor or
Instrument Mechanic can be appointed as Skilled Assistant.
In case, any candidate who has registered for the examination does not appear for the same, be it
in, theory or practicals, then no Remuneration shall be claimed for the conduct of the same by any
staff member, from the Chief Superintendent down to Attender, although arrangements have been
made for the same. This is also applicable in respect of theory and practical examinations
(Supplementary) where normally 1 to 10 candidates are registered for the examination, but do not
appear for the same. In spite of above directions if any institute claims the Remuneration it will be
disallowed in the final settlement of DC bills.

13
Scheme of valuation for evaluating the performance of diploma candidate in laboratories, workshops
and for project work:
WEIGHTAGE FOR INTERNAL MARKS 40%
WEIGHTAGE FOR END EXAM MARKS 60%

I FOR LABORATORIES WEIGHTAGE 60%

1. Procedure, including drawings/sketches/ 20%
Figures/circuit diagrams etc.,
2. Observations/Readings 15%
3. Formulae’s / Calculations 10%
4. Conclusion / Remarks 5%
5. Viva – Voce 10%

II FOR WORKSHOPS WEIGHTAGE 60%

1. Procedure, including sketches/figures etc., 20%
2. Selection of tools/Machines/equipment 10%
3. Methodology/Dimensional Accuracy/Finishing 20%
Of given job
4. Viva – Voce 10%

III FOR PROJECT WORK WEIGHTAGE 60%

1. Candidates contribution in project 30%
Work to be presented as a seminar
2. Way of presentation (using PPP/Slides charts etc.,) 20%
3. Viva – Voce (during seminar presentation) 10%

IV FOR COMPUTER LABORATORY WEIGHTAGE 60%

1. Writing Programme 30%
2. Execution of Programme 20%
3. Viva – Voce (during seminar presentation) 10%

8. PREPARATORY ARRANGEMENTS FOR THEORY EXAMINATIONS:

 The Chief Superintendent shall adhere to the instructions detailed below for the smooth conduct
of theory examinations in his/her center.
 The Chief Superintendent shall take all measures like arranging Police Bundobust etc., for the
smooth conduct of the examination. The Chief Superintendent shall also appoint Flying Squad as
per the instructions issued in G.O.Ms.No.247 LEN & TE Dept., dated 03-7-85, and instruct them to
be strict during the examinations to curb any attempt by the candidate to do mal-practice.
 The Fascimile of the Chief Superintendent and the center stamp shall not be affixed anywhere on
the main Answer Books/Graph Sheets etc.
 The Principals of private Pharmacy institutions shall depute one Teaching staff member to the
institution, to which their institution is attached for the conduct of examinations on all days and
the day before. The staff-member so deputed will assist the chief superintendent in clarifying the
doubts if any in respect of candidates of their institution and in identifying their candidates on the
days of examination.

14
9. ISSUE OF HALL-TICKETS:

 The down loaded HTs must be verified to avoid cases of impersonation during the examinations,
the Photo, Name and Father Name on the Hall-tickets must be verified and attested by the
concerned Head of Section/Senior Lecturer of the section.

10. APPOINTMENT OF INVIGILATORS:

 The Chief Superintendent shall appoint sufficient invigilating Staff well before the commencement
of Diploma Examinations and inform the same to the invigilators appointed with instructions to be
present at the venue, at least half an hour before the commencement of examination on the day
of the examinations. Non teaching staff shall not be appointed as invigilators for diploma
examinations. While circulating the ‘Examination duties’, the copies of ‘Duties of Invigilators’
enclosed to these instructions are to be distributed among the staff drafted for invigilation duty.

 No staff shall be permitted to avail any type of leave during the period of examinations.

 Serious action shall be taken against those Staff members, who absent themselves or attend late
for the duty or do not follow the examinations norms, and a report on such Staff members shall be
sent to the Board in the Proforma-I enclosed.

15
 PROFORMA - I
STATE BOARD OF TECHNICAL EDUCATION AND TRAINING
ANDHRA PRADESH:: VIJAYAWADA

REPORT ON TEACHING/SUPPORTING STAFF

(FOR NOT PERFORMING EXAMINATION DUTY AS PER NORMS)
( To be dispatched in a separate cover to the Joint Secretary, SBTET, A.P., Hyderabad )

1. Name of the Institution with address :

2. Name of the staff member with Designation :

on whom the Report is made.

3. Date & Time of duty allotted :

4. Type of Duty assigned :
5. Details of Report :
5.1 Absent : YES / NO
5.2 Attended late : YES / NO
5.3 Did not perform the duty as per norms : YES / NO
5.4 Was not vigilant in Examination Hall : YES / NO
5.5 Was found helping the candidates : YES / NO
5.6 Was not strict in the hall : YES / NO
6. What action was taken against him/her? Give Details:

7. Has explanation of the Staff taken, if so enclose :

SIGNATURE OF THE CHIEF SUPDT.

WITH OFFICE SEAL

Encl: Explanation of the Staff-member

16
11. 32-PAGE ANSWER BOOKLETS WITH BAR CODE SHEETS ( RECEIPT & VERIFICATION ):

For the ensuing Diploma Examinations, Board will supply the following:

 32-Page Answer Booklets with Barcode Sheets with printed details of Candidates appearing for the
Diploma Examinations as per NR.

 32-Page Answer Booklets with Blank Barcode Sheets(SG sheets) without printing details of any
candidate/s, which are to be used for candidates to whom printed barcode sheets are not
generated by the board (such as in case of center change candidates, candidates seeking
improvement, candidates readmitted from previous schemes to later schemes and IVC candidates
appearing for additional subjects identified by the board and candidates paid fee under Tatkal
Scheme etc.,). The use of SC sheets should be avoided as for as possible.

 Board stickers.

 As the Answer Booklets with Bar Code Sheets of all the subjects have already been dispatched in
advance the same have to be verified with the Nominal Rolls and sorted out day wise, scheme-
wise, course wise, subject wise, PIN-wise and Hall wise, according to the seating plan and
“discrepancies found if any” shall be brought to the notice of ASST. SECRETARY(Post Exams) / DY.
SECRETARY(Post Exams) in the Board and Prior Permission to use blank OMR barcode sheets(SGs)
in such cases is to be obtained from the Board much before the commencement of theory
examinations.

 All the Answer Booklets with BARCODE SHEETS and stickers are to be kept under “the personal
custody of Chief Superintendent” and accounts shall be maintained properly.

 The Answer Booklets are to be handled very carefully till they are sent to the Board as the barcode
sheets attached to them can not be scanned if spoiled, mutilated and the same shall be informed
to all concerned (Invigilation staff, students, etc.,).

 In case a candidate barred from examinations due to malpractice in the earlier examinations
happens to attend this examination by mistake, such OMR Barcode booklets shall be packed in a
separate cover and be sent in the name of Dy. Secretary (Post Exams) Section, SBTET, A.P.,
Gujjalagunda.Gunturu.

17
12. ARRANGEMENTS FOR THE EXAMINATIONS:

Seating Arrangement:

 Seating plans can be downloaded from the http://apsbtet.net/DOFPPortal

Stationery of the Day’s Examination:

o As per the Seating-Plans already prepared, sort-out the OMR barcode sheets (including
SGs) ‘ INVIGILATOR-WISE’ in halls/rooms.
o Arrange the Answer-books / Drawing-sheets to be distributed ‘INVIGILATOR-WISE’.
o Prepare ‘Hall-wise attendance sheets’ on which signatures of the candidates are to be
taken during examinations.
o On each session/day of examination, the invigilators are to be supplied with ‘Pad-files’
which shall contain
 Seating-Plan
 Main Answer-books with OMR sheets/Drawing Sheets
 Hall-wise attendance sheet/s
o Also keep the following ready viz., Staplers, Staples, tags, ‘The End’ stamps etc., to be
distributed hall/room-wise or invigilator-wise.
o All the proforma necessary to be filled-up on the day of examination, Packing-slip Registers
etc and other stationery necessary shall also be kept ready.

NOTE: The Consolidated Attendance sheet need not be maintained. However in case of
necessity, the principals must be able to provide the attendance particulars on any day of
examination.

 In case any student strikes-off all the answers with the intention of losing his performance in that
subject, he shall inform the same to the Invigilator concerned in writing on the same answer script
and it shall be attested by the Chief Superintendent, so that the performance of the candidate will
be ignored and the same may be informed in the attendance sheet.
13. DOWN LOADING OF QUESTION PAPERS THROUGH EDEP SYSTEM:
In the process of EDEP system of sending the Question paper to all the Examination centers
in the encrypted form which shall be down loaded by the CS and complete the Phase-I
decryption Process. A day password will be sent to the CSs just half an hour before the schedule
time of examination to the registered mobile number allocated by the SBTET .After receiving
the PW from the Controller of Examinations from the Board the CS with help of EDEP

18
 incharge decrypt the day’s folder and take the print of the QPs. As per the strength of that
session of the examination the CSs has make the number of copies of QPs and keep them in the
safe custody of CS. After that the CS and the JCS will arrange for distribution of QPs as per the
hall wise strength.
** In case of Private ,Pvt Aided and 2 nd shift Polytechnics in the Engg.Colleges the
OBSERVER shall be available for the entire above said process of EDEP, printing and
distribution of the QPs
14. DEPOSITION OF BOOKS AND OTHER MATERIAL 0F THE CANDIDATES:

 Thirty minutes before the commencement of the examination the students shall be allowed to
deposit the text Books, Bags, Cell Phones, Pagers, Organizers, PDA’s, Palm-tops and other Personal
belongings and prohibited materials in the counter provided by the Chief Superintendent against a
token. These materials shall be returned to the students after the examinations.

15. ENTRY INTO EXAMINATION HALL:

 Ten minutes before the commencement of the examination, the students shall be allowed to enter
in their respective examination halls only after thorough verification of Hall-tickets, after checking
the pockets for any chits and prohibited materials etc. and for any writings on their body, hands
etc.,. The staff members appointed as INTERNAL FLYING SQUAD shall verify the hall-tickets and
carry out the above checks with the help of attenders.

 The candidates shall be warned orally and by a display at the Entrance about the consequences of
their keeping any objectionable/prohibited materials including white papers in their possession
during the examination period.

16. BELLS TO BE GIVEN FROM TIME TO TIME:

 A ‘LONG BELL’ shall be given before the Commencement of the examination.
 A ‘SHORT BELL’ shall be given every half-an-hour and finally
 A ‘LONG BELL’ shall be given at the end of the examination. No warning bell is necessary. However,
the concerned Invigilators may remind the candidates about the closure of examination five
minutes before the closure of the examination.

19
17. ALLOTMENT OF DUTIES:
 The Chief Superintendent shall allot the duties to the Invigilators and provide them with the
stationery and brief them of their duties. The invigilators shall verify themselves the material given
to them such as seating plan, blank signature statement(Hall-wise Attendance sheets). The
Invigilators shall verify the Hall ticket No. with the original application or Duplicate Hall Ticket and
then only the Invigilators shall append their initials with date on the OMR Bar Code Sheets at
space provided.
18. ENTRY AND EXIT OF CANDIDATES:
 No candidate is permitted to enter the examination hall after half –an-hour from the
commencement of examination. & No candidate shall be allowed to leave the examination hall
before one hour from the commencement of examination. After one hour, if any candidate wishes
to leave or wants to attend any emergency needs, the Invigilator shall collect his/her answer book
and question paper. It shall be regulated in such a way that no two students be allowed to go out
for nature calls at the same time.
 Candidates shall not be allowed to exchange calculator, log book, steel/RCC tables etc. They shall
not be permitted to talk with any other examinee during the period of examination.
 Any student who does not follow the examination rules shall be sent out of the examination hall
after collecting his question paper and answer book. Incase it is a case of suspected identity such
cases shall be lodged in the Police Station irrespective of the Imposter is an insider or outsider.
19. DISTRIBUTION OF QUESTION PAPERS :

 Before issuing the answer booklet to the candidate, the invigilator shall verify the number of pages
contained in the answer booklet, if found less than 32 (thirty two) pages he shall inform the same
to the chief superintendent and issue blank answer booklet (SG) containing 32 pages.
 Invigilator shall verify the PIN / Name printed on the answer booklet with respect to the
candidates Hall ticket and issue correct answer booklet to the student, any Discrepancy arising due
to issue of incorrect booklet will be the responsibility of the Invigilator.

 Depending on the ‘ scheme-wise, year/semester-wise, branch-wise and subject-wise’ strength of the

candidates, the Question-papers down loaded and printed in the EDEP room are to be arranged
‘Invigilator-Wise’ and are to be handed over to the invigilators just ‘5 minutes’ before the
commencement of the examination by the CHIEF SUPERINTENDENT/JOINT CHIEF SUPERINTENDENT.
 The Invigilators shall be asked to check whether he/she has received the proper question papers and
the number of question papers allotted before distribution to the candidates.

20
 The invigilators shall be informed that they shall take care while “distributing the question papers
that he/she handover only the proper question paper to the candidates after verifying the hall –
tickets”.
20. ISSUE OF DRAWING SHEETS:
 In case of Drawing Examinations, Candidates may be instructed to use both sides of the Drawing
Sheet supplied to them for answering the question paper in the Drawing subject. A candidate may be
given the Additional Drawing Sheet only when the space on both sides of the Main Drawing Sheet is
exhausted and only when it is absolutely needed by the candidate. In such cases, candidates shall be
asked to write page number on each sheet correctly.
21. SUPERVISION OF EXAMINATION: (BY THE CHIEF SUPERINTENDENT)
 Exactly after half-an-hour of the commencement of examinations, the Joint chief superintendent shall
obtain information about ‘attendance of candidates’ from all the invigilators. The left-over question
papers and undistributed Barcode sheets in respect of absentee candidates are to be collected back
from the invigilators. Account of question papers is to be prepared accordingly.
 The Chief Superintendent shall undertake frequent rounds to the examination halls and supervise the
work of invigilating staff. The Chief Superintendent shall instruct the invigilator to be alert during the
examination period.
 The Chief Superintendent shall take all the precautionary measures with the help of the supporting
staff to prevent any unforeseen disturbances that may occur either by the candidate or outsiders, in
spite of which if any incidence occurs the Chief Superintendent shall take appropriate corrective
measures and also report the same to the Board immediately.
BY THE FLYING SQUAD (INTERNAL & EXTERNAL)
 The Flying squad shall also visit every hall of the examination as many times as possible in order to
curb malpractice.
BY INVIGILATORS:
The Invigilator shall not enter into dialogue with the students unnecessarily. He shall be impartial in his
duties during the examination period, and shall not leave the hall during examination period. The
invigilators shall follow the instructions contained in the ‘INSTRUCTIONS TO INVIGILATORS’ supplied by
the principal.

21
22. MALPRACTICE CASES:
 It is observed that the number of candidates indulging in Malpractices are increasing gradually
every year and some of them are even bringing latest electronic gadgets such as Cell-phones,
Pagers, Organizer PDAs and Palmtops in addition to chits, printed material etc.,. in to the
examination halls. Therefore, the candidates shall be thoroughly checked at the main entrance.
The senior staff member appointed as internal flying squad has greater and decisive role to play in
this regard.
 A notice displaying the ‘SCALE OF PUNISHMENT’ shall prominently be displayed at the Main
Entrance to the Examination Halls, preferably near the ‘Seating Plan Display’.
 If any candidate is found resorting to malpractice, the matter shall immediately be brought to the
notice of Chief/Joint chief superintendent, Flying (internal/external) squad by the invigilator
concerned.
 The above staff members will then prepare a detailed report on the spot in proforma-II (copy
enclosed) of the case. All columns of the proforma shall be filled carefully. The full details of the
offence and the details of supporting material must be written in establishing the case. Some of
the Principals are not writing any such details and in the absence of such details from the Principal,
the ‘MALPRACTICE SCRUTINY COMMITTEE’ is facing difficulties in awarding the punishment giving
scope for such student/s in approaching the court of law. The residential addresses of the
candidates involved in malpractice shall be noted in the malpractice report.
 A written statement is to be obtained from the candidate. If any candidate refuses to give the
written statement, the same shall be recorded with the signature of the invigilator along with
signatures of two witnesses.
 Whatever be the supporting material for establishing the case of malpractice, the same are to be
confiscated immediately for sending the same to the Board as a proof.
 The supporting materials so confiscated shall be signed by the chief superintendent and flying
squad/invigilator and shall be attached and tagged properly to the scripts of the malpractice cases
and are to be dispatched along with proforma-II.
 Utmost care shall be taken in dispatching the Answer Scripts pertaining to malpractice cases safely
to the S.B.T.E & T, A.P, GPW camus,Gujjalagunda,GUNTURU, on the same day itself.
 No representation to relax the punishment will be entertained by the Board.
 The answer scripts of the candidates who resorted to mal-practice shall be packed in a separate
sealed cloth lined cover duly subscribing on the cover as “MAL-PRACTICE” and sent in the same
parcel with other packets containing answer scripts of rest of the candidates.

22
  Any student who is arrogant and does not follow the examination rules shall be sent out of the
examination hall after collecting his question paper and answer book. Complaints on such cases
shall be lodged in the Police-station irrespective of imposter is an examinee or an outsider.
23. SCALE OF PUNISHMENT FOR MAL-PRACTICE CASES FOR PAST, PRESENT AND FUTURE
SCHEMES
Rule
Nature of Offence Scale of Punishment
No.
Writing obscene / vulgar / unparlia- The entire performance of the candidates in all
mentary words or Language in the answer subjects including practicals in that examination
book. shall be cancelled.
01.
OR
Refusing to obey instructions of the Chief
Superintendent/ Invigilator.
A candidate found in possession of any The candidate is to be sent out of the
relevant material pertaining to the day of examination hall immediately after obtaining
examination such as Papers, Books, his/her written explanation and duly
Notes confiscating his/her Hall-ticket. He/she shall
OR also be not allowed to appear for the remaining
subjects in that examination. The performance
Notes written on any part of the clothes
of the candidate in the particular year/semester
worn by the candidate or any part of
examination in ALL SUBJECTS (whole/part
his/her body or any part of Table or Desk;
02. examination, as the case may be, including
OR Practicals) shall be cancelled.
Foot rule, instruments like set-
square, protractor, calculator, mobile
phones, etc., with notes written on them.
OR
Mass copying at the examination centre
detected during the conduct of
examination or during valuation.

23
Rule
Nature of Offence
No.
A candidate found having copied or
indulging in copying from any paper, book
or notes or any other source or allowed or
is found allowing any other candidate to
copy any matter from his/her answer
book or to have in any manner rendered
any assistance to another candidate in
solving a Question or a part of Question
03. set in the Question paper, or if he/she is
found to have been receiving assistance in
solving a Question or a part of a Question
set in the Question Paper.
OR
Destruction or suppression of the
evidence of the forbidden material in any
way like swallowing, tearing or throwing
outside etc.
Copying detected on the basis of internal
evidence such as during valuation/special
scrutiny.
04.
Throwing of Question paper after writing
the answers on it to the other
candidate(s) with the intention to help
the other candidate(s).
OR
Throwing / Sending the Question paper/
05.
questions contained in the question paper
on any sheet/article out during the period
of examination with an intention to
receive assistance and caught by the
Invigilator or by an Officer involved in the
conduct of examinations.
Scale of Punishment
The candidate is to be sent out from the
examination hall immediately after obtaining
his/her written explanation. He/she shall also
be not allowed to appear for the remaining
subjects in that examination. The performance
of the candidate in the particular year/semester
examination in ALL SUBJECTS (whole/part
examination, as the case may be, including
Practicals) shall be cancelled and the candidate
shall not be permitted to appear for the
whole/part examination, as the case may be,
including Practicals for the subsequent
examination.
The performance of the candidate in the
particular year/semester examination in ALL
SUBJECTS (whole/part examination, as the case
may be, including Practicals) shall be cancelled
and the candidate shall not be permitted to
appear for the whole/part examination, as the
case may be, for the subsequent examination.
Note for MPSC: “ The Malpractice Scrutiny
Committee which awards the punishment to
the candidates involved in the malpractice has
to make sure of the involvement of the
Candidate/s in the offence before any
punishment is awarded to the candidate/s.”
The candidates are to be sent out from the
examination hall immediately after obtaining
their written explanation. The performance of
the candidates in the particular year/semester
examination in ALL SUBJECTS (whole/part
examination, as the case may be, including
Practicals) shall be cancelled and the candidates
shall not be permitted to appear for the
whole/part examination, as the case may be,
for the subsequent examination.
24
Rule
Nature of Offence
No.
Exchanging intentionally the answer
scripts with a view to give or take help
from another examinee.
06.
Taking away the answer book or leaving
the examination hall without handing
over the answer book to the Invigilating
07. Staff whether returned Subsequently or
tearing the answer Book.
Writing of answers in the answer book by
his/her associates in the examination
centre or at any other level.
08.
Obstructing the Chief Superintendent
from performing his/her duties, abusing,
threatening and showing disrespect
towards Invigilator/ Chief
09.
Superintendent/ any other official
connected with the conduct of
examination within the institution
premises.
Substitution of answer book.
OR
Insertion of drawing sheets or
10. replacement of main answer book written
outside with one written inside the
examination hall.
Scale of Punishment
The performance of all the candidates involved
in the act in all subjects in that particular
year/semester examination (whole/ part
examination, as the case may be, including
Practicals) shall be cancelled and the candidates
shall not be permitted to appear for the
whole/part examination, as the case may be,
for TWO subsequent examinations.
The performance of the candidate in all
subjects in that particular year/semester
examination (whole/part examination, as the
case may be, including Practicals) shall be
cancelled and shall not be permitted to appear
for whole/part examination, as the case may
be, for THREE subsequent examinations.
The performance of all the candidates involved
in the act in all subjects in that particular
year/semester examination (whole/part
examination, as the case may be, including
Practicals) shall be cancelled and the candidates
shall not be permitted to appear for THREE
subsequent examinations and they shall not be
permitted to study the next higher class, if any,
for the subsequent academic year.
The culprits are to be handed over to the Police
immediately and a Criminal case is to be
booked against them. The performance of the
candidate in the particular year/ semester
examination in ALL SUBJECTS (whole/part
examination, as the case may be, including
Practicals) including Practicals shall be
cancelled.
The performance of the candidate in all
subjects in that particular year/semester
examination (whole/ part examination, as the
case may be, including Practicals) shall be
cancelled and the candidate shall not be
permitted to appear for FOUR subsequent
examinations and he/she is not permitted to
study next higher class, if any, for the
subsequent academic year.
25
Rule
Nature of Offence Scale of Punishment
No.
Impersonation. The performance of both the candidates, i.e.,
the impostor and the candidate, who is being
impersonated, in all subjects in that particular
year/semester examination (whole/ part
examination, as the case may be, including
Practicals) shall be cancelled and they are not
permitted to study and appear for any Board
11.
examination for the next FOUR academic years
(including academic year in which the
impersonation has taken place) in respect of
either or both the candidates. A Criminal case
may be lodged in the Police Station irrespective
of whether the impostor is an examinee or an
outsider.
Physical assault within the institution The performance of the candidate in all the
premises on personnel connected with subjects in all the Board examinations in that
the conduct of examinations. particular year/ semester examination
(whole/part examination, as the case may be,
including Practicals) shall be cancelled and the
12. candidate shall not be permitted to appear for
FOUR subsequent examinations and he/she is
not permitted to study next higher class, if any,
till he/she completes the punishment period. A
Criminal case is to be booked against the
culprits involved in the act.
Possession of blank main answer book/ A Criminal case is to be booked against the
additional answer book/ drawing sheet/ candidate. The matter should be brought to
graph sheet which have not been issued the notice of the authorities for initiation of
in the Examination hall on the day of appropriate action against all the guilty. The
13.
exam. performance of the candidate in all subjects in
that particular year/semester examination
(whole/part examination, as the case may be,
including Practicals) shall be cancelled.
Other offences, if any, not covered under The Malpractice Scrutiny Committee shall make
the above provisions. specific recommendations on the punishment
14. to be awarded keeping in view the gravity of
offence and also the scale of punishment, as
above.

26
N O T E:
1. No re-examination shall be conducted in such centres, where candidates resort to boycott of
examinations on any pretext.
2. In case a candidate resorting to malpractice by copying from any material in his/her
possession and/or by any means is caught by the Flying Squad or Observers or any other Officer
posted for duty for the examination, the explanation of the Invigilator in that particular hall of
examination shall be called for, for not detecting the same and appropriate disciplinary action be
initiated against him/her, after examining his/her explanation in the matter.
3. In all the malpractice cases the report made by the Invigilators should be thoroughly
enquired into by the Chief Superintendent concerned and he/she should satisfy himself/herself
with all the details in the Invigilators report and record the same in his/her report.
4. In cases where there is a laxity on the part of invigilators and chief superintendents and
other officials connected with the conduct of examinations in the discharge of their duties
properly, such as in cases where mass copying is reported in an examination centre or where the
candidate involved in malpractice in an examination hall is booked by flying squad or others but
not the invigilator, then appropriate disciplinary action should be taken against all the staff
members involved as per C.C.A. Rules, after giving them notice and considering their
explanations, if any, offered.
5. In cases where mass copying is reported in a private institution, and the connivance of the
staff or the management of the institution in the offence in collusion with students or otherwise
is proved, then appropriate steps shall be taken by the Board to consider disaffiliating the
institution and addressing the Directorate to consider withdrawal of recognition and approval
granted to the institution. The Board should also ensure that the status of the examination
centre of the institution shall be withdrawn for a minimum period of THREE years and the
candidates may be allotted a different examination centre.
6. Punishment for different offences committed in all cases and its duration is mentioned
above. It is quite possible that in few cases, the punishment recommended to the candidates,
may exceed, the validity of the Curriculum in existence, since as per Board Regulations a
candidate has to complete the Diploma Programme in a duration which is equivalent to twice the
normal period of the Programme from the date of first admission. In such cases, the punishment
period should be limited to that extent within which the candidate has to obtain his/her
Diploma. In certain cases, the candidate may not get any more chances to appear for
examination and qualify for the award of Diploma. The candidate will have to suffer the
consequence for his/her misdemeanour.
7. In all cases of Malpractice, the hall ticket of the candidate is to be confiscated and shall be
sent to the Board along with the answer script in separate cover. The candidate shall not be
permitted to appear for the remaining subjects if any, in that examination.

Sd/- X X X X
SECRETARY

27
24. MALPRACTICE CASE PROFORMA:
PROFORMA – II

STATE BOARD OF TECHNICAL EDUCATION & TRAINING

ANDHRA PRADESH:: VIJAYAWADA

MAL-PRACTICE REPORT

1. Examination Centre : _____________________________

: _____________________________

2. Date of Examination : _____________________________

3. Time of Examination : _____________________________
4.a) Course : _____________________________

b) Year/Semester : _____________________________

c) Scheme : _____________________________
5. Subject in which candidate is booked:

a) Subject Code : _____________________________

b) Subject : _____________________________
6. Particulars of the candidate booked:

a) P I N : _____________________________

b) Name : _____________________________

c) Residential address : _____________________________

: _____________________________

: _____________________________

7. (a) Case booked by : Invigilator / Internal Flying Squad /

(b) Name & Designation of the
Staff who booked the case
(c) Name & Designation of the
Other invigilator in the Hall
as witness.
External Flying Squad / Surprise Check
Squad / Chief superintendent / Joint
Chief Superintendent / Invigilator
(Strike out whichever is not applicable)
: _____________________________
: _____________________________

PUNISHMENT AWARDED BY THE MALPRACTICE SCRUTINY COMMITTEE

8. Give full details of the offence : _____________________________

28
 : _____________________________

: _____________________________

8. Give Full Details of the Offence : ___________________________

___________________________

___________________________

___________________________

NOTE: Unless the matter is related to the subject of examination on that

day, the case need not be booked under mal-practice.

9. Give full details of Supporting material like Written Chits, Printed material, Mobile Phones, Books,
Matter written on Scale, Calculator case etc., (matter should be related to the subject of
examination on that day). If copied, the copied matter is to be marked in the supporting
material and write PIN of the candidate on the supporting material and should be sent to this
office along with the answer booklet.

10. Signature of the Invigilator

(whether the case is booked by him
or by other officials ) : ____________________________

11. Whether the student has given the

statement or not ? : YES / NO

12. Signature of the candidate : _________________________

13. Punishment proposed by

the Chief Superintendent : ____________________________
(Mention Rule No. in the scale of punishment)

14. Remarks of the Chief Superintendent : _____________________________

: ____________________________

: ____________________________

SIGNATURE OF THE CHIEF SUPDT.

WITH OFFICE SEAL

Encl: 1) Answer-script
2) Forbidden confiscated material
3) Statement of Student.

29
25. CLOSING THE EXAMINATION:

 The Invigilators shall collect all the answer books from the candidates, check with the attendance
and after tallying shall hand over to the Chief Superintendent. He shall not allow any candidate to
continue writing after the lapse of scheduled time.

 At the end of each examination, on each answer script, a rubber stamp with blue ink inscription of
letters as ‘THE END’ shall be marked, just below the space where the candidate has stopped
writing. Blank pages left by the candidate un-answered shall be scored off diagonally.

 The invigilator shall hand over the answer scripts and the balance stationery, duly tallying the
account to the Joint Chief or Chief and then only seek relief from duty. Any discrepancy in the
number of answer scripts shall be investigated immediately and reported to the Board with all
particulars of the discrepancy and the names of the Invigilators.
26. PACKING INSTRUCTIONS:

 The answer scripts pertaining to ER-91(D.Ph)//C-09/C-14/C-16 Schemes along with Attendance

sheets and relevant Question papers shall be kept Branch-wise in Cloth Lined Covers.
 The flaps of (part-I) OMR sheets are to be detached and arranged separately in a separate small
cover (Supplied by SBTET) and the (small) cover is to be kept in the cover containing the
corresponding main answer scripts.

 MOST IMPORTANT
 In case of SG OMR Sheets, the detached (Part-I) flaps of the corresponding scripts are to
be arranged on the top of the Non SG flaps of corresponding answer scripts.
 The cover containing the main answer Booklets and the small cover containing Part-I Flaps shall be
securely sealed by duly mentioning the details on the cover including the No. of SGs and regular
flaps.
 The answer scripts pertaining to a particular subject, if kept in more than one cover are to be
properly numbered as 1/3, 2/3, 3/3 etc., (each cover should contain photo copy of attendance
sheet) and securely bundled together and finally packed in a single stitched cloth bundle.
 Each cloth bundle should contain a packing slip containing the details of answer script packets in
that cloth bundle.
 The part-I of the OMR Sheet of the answer script pertaining to MP Cases shall not be detached
and the MP case answer scripts should be packed in separate cover.and write on the top of tha
cover as MALPRACTICE COV

30
Wherever examinations for Part-time/Correspondence-Cum-Contact Courses are conducted,

 The answer scripts of part-time courses/ correspondence –cum-contact courses along with
respective attendance sheets and relevant question papers shall be kept Branch-wise and Scheme-
wise in separate cloth lined covers.
 Under no circumstances, papers of different schemes and branches shall be mixed or packed
together and kept in one cover.
 PINs of Candidates booked under Malpractice and whose scripts are packed separately shall be
clearly indicated in the attendance sheets enclosed to the scripts.
 On the top of the cover, all entries shall be filled correctly and legibly.
27. SEALING OF ANSWER SCRIPTS/BUNDLES:

 All the Principals are requested to seal the answer scripts in presence of Observer, Invigilators and
members of Flying Squad. Any delay in dispatching the answer scripts will lead to delay in Coding,
Valuation of scripts and processing results. As delay may attract unnecessary attention, it is best
to dispatch at the earliest to the Board and the Chief Superintendent has to submit an
explanation for the delay. Delay in dispatching the Answer Script bundles will be viewed seriously
and the Chief Superintendent will be held responsible.
 Used S.G BARCODE Sheets (barcode sheets without information of the candidate and with Sl.
No. printed on them) must be packed along with other answer scripts

 CONSOLIDATED BRANCH-WISE STATEMENT SHOWING THE ACCOUNT OF BLANK OMR SHEETS

ISSUED TO THE CANDIDATES FOR THE DIPLOMA EXAMINATIONS SHOULD BE SENT AFTER THE
END OF LAST EXAMINATION IN THE INSTITUTION The CONTROLLER OF EXAMINATIONS,
SBTET, GOVT. POLYTECHNIC FOR WOMEN CAMPUS, Gujjanagundla, GUNTUR – 522 006.
and mail TO postexam.apsbtet@gmail.com

CONSOLIDATED STATEMENT SHOWING THE ACCOUNT OF USED BLANK OMR BOOKLETS.

Code No.&
S.No. of Reasons
Name of the Name of Date of
S.No. Instt Code P.I.N Barcode Sheet For
Candidate The Exam
Issued Issue
Subject
1 2 3 4 5 6 7 8

 All the inner packets containing the answer scripts along with (Standard Proforma -III) which is
enclosed shall be kept in the cloth bags, stitched and sealed and shall be sent by EMS SPEED POST

31
 under BNPL A/C NO.10-1141 only. However the local polytechnics can send by a responsible
person and handed over to

The CONTROLLER OF EXAMINATIONS,

State Board of Technical Education and Training, AP,
Govt. Polytechnic for Women Campus,
Chowdarypet.
Gujjanagundla,
GUNTUR-522 006

28. DESPATCH INSTRUCTIONS:

 The answer scripts of morning session shall be dispatched on the same day and
the after-noon session scripts on fore-noon of the following day without fail including local
Polytechnics. The Packing Slip in PROFORMA-III showing the contents in the insured parcel shall
invariably accompany the scripts
 Various other material related to the conduct of Diploma Examinations are to be
sent in named covers to the Officers listed in the Table shown below and within the stipulated
time.
WHAT TO SEND? WHEN TO SEND ? WHOM TO SEND

Consolidated Branch-wise Immediately CONTROLLER OF

statement showing the account of at the end of EXAMINATIONS,
blank OMR sheets issued to the Theory
candidates for the Diploma Examinations State Board of Technical
examinations by speed post Education and Training AP,
Unused OMR bar-code sheets Govt. Polytechnic for
detached from the answer Women Campus,
booklets in respect of Absentee Chowdarypet,
Candidates
Gujjanagundla,
GUNTUR-522006
All DC Bills Within 10 days Deputy Secretary (NT), S.B.T.E.T.,
From the last A.P.,
day of 5TH FLOOR,
examinations A.N.R., TOWERS,
JAMMICHETTU ROAD,
PRASADAMPADU
VIJAYAWADA – 521 108

32
 PROFORMA –III

PACKING-SLIP

Name of the Examination :

Date of Examination :

Time of Examination :

DETAILS OF SCRIPTS OF VARIOUS SCHEMES IN THE INSURED PARCEL

------------------------------------------------------------------------------------------------------------------
S.No. Branch Scheme Year/ Sub Total No. No. of Remarks
Sem Code of scripts packets
-------------------------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------------------------

SIGNATURE OF THE CHIEF SUPERINTENDENT

WITH OFFICE SEAL

33
29. RESULTS & RECOUNTING OF MARKS/RE-VERIFICATION OF ANSWER SCRIPTS & ISSUE OF XEROX
COPIES.

 Soon after the receipt of the result sheets, tabulated marks sheet and individual memo of marks,
the Principals shall inform discrepancies if any, to this office immediately. All corrections in the
computerized marks sheets shall have attested signature of the Officers of the Board. If any such
corrections are noticed without the attestation of the Officers of the Board, the Principals shall
report the same to Board immediately without any loss of time for taking necessary action in the
matter.

 If any candidate is desirous to apply for the following may submit their application form in the
standard proforma’s along with the prescribed fee in the form of D.D. Drawn in favour of The
Secretary, State Board of Technical Education and Training, A.P., Hyderabad in person or by post
within the stipulated date given by the Board. Applications received after the due date will not be
considered under any circumstances and no correspondence will be entertained in this regard.

1. Recounting Rs:300/- per subject.

(Applicable to all the theory subjects including drawing subject)

2. Photo copies of Valued Answer Scripts Rs:600/- per subject.

(Photo copies will be issued to all theory subjects including drawing subjects)

3. Re-verification of Valued Answer Scripts Rs:3500/- per subject.

(Re-verification shall be done for all theory subjects including drawing subjects)

 No request for recounting, re-verification and for photocopies of answer scripts would be
entertained from a candidate who is reported to have resorted to Malpractice in that examinations
vide G.O.Ms.No.809 LEN & TE (TE-1) Department 09-11-1982.

(BEFORE ON LINE FILLING OF APPLICATION FOR REVERIFICATION/RECOUNTING PHOTO COPY OF VALUED

ANSWER SHEET CANDIDATES ARE ADVISED TOGO THROUGH THE INSTRUCTIONS CAREFULLY)

1. Recounting shall be done for all theory subjects per year/semester including Drawing Subjects of
Practicals.
2. The verification of the totaling will be done by an officer of the Board and will be intimated to the
candidate by post only.
3. No request for recounting would be entertained from a candidate who is reported to have resorted to
Malpractice in that examination vide G.O.Ms.No.809 LEN & TE (TE-1) Department, dt.9-11-1982.

34
 30. REMUNERATION TO STAFF:

REMUNERATION PAYABLE TO THE STAFF IN CONNECTION WITH CONDUCT OF DIPLOMA

EXAMINATIONS AND VALUATION WORK WITH EFFECT FROM OCT/NOV, 2016 EXAMINATIONS ARE
INACCORDANCE WITH THE LR. NO. SBTET-AP/POST EXAMS/2016/OCT/10-4, DATED 24/10/2016 OF
SECRETARY, STATE BOARD OF TECHNICAL EDUCATION AND TRAINING, ANDHRA PRADESH,
VIJAYAWADA WHICH IS AVAILABLE IN THE SBTET NOTIFICATIONS.

Sl. Nature of duty Remarks

Enhanced Rates
No.
Rs.
1 Chief Superintendent 200 Per Session -

2 Joint Chief Superintendent 175 " -

Invigilators/Asst. One Invigilator for 25 candidates

3 125 "
Superintendent with a minimum of two in each hall.

Flying Squad/External (Plus conveyance for local people

4 140 "
Squad or TA & DA for outside staff).
No conveyance. One for every 200
candidates only H.O.S’s are to be
5 Internal Squad 140 " appointed. If H.O.S’s are not
available then only Sr. Lecturers
are to be appointed.
Observer Plus Conveyance for Local people.
6 140 "
(Appointed by SBTET) TA and DA for outside staff.
Spl. Observers Plus Conveyance for Local people.
7 140 "
(Appointed by SBTET) TA and DA for outside staff.

8 Administrative Officer 350 Per Notification

Superintendent/ Office
9 200 "
Manager
Seat clerk attending to
10 200 "
SBTET cash book
Two clerk per session if the
11 Clerk 85 Per Session strength of candidates exceeds
750 per session

12 Typist 85 "
13 One lab Attender for each
Lab Attender 60 "
(a) laboratory session.
One attender or waterman or
Attender-cum-Waterman-
(b) 60 " sweeper (all put together) for every
cum-Sweeper
25 candidates.
Limited to the maximum number of
candidates appearing in any
14 Seating Arrangements 2 Per Candidate
session during that examination
period.

35
Sl.
Nature of duty Enhanced Rates Remarks
No.
Purchase of stationery for
Subject to a minimum of Rs. 2000/-
15 conduct of theory/practical 7 Per candidate
and maximum of Rs. 8000/-
exams
Rate for each constable subject to
16 Police Bundobust 70 Per Session
max. of 5 constables.
Conveyance/Transportation a) (Irrespective of the distance
relating to conduct of between poly & Police station). If
17
theory exam (for depositing 150 Per Day claim is made under 17 (a) no
(a)
Sealed answer booklets in claim should be made under item
police station). 17 (b)

b) If Govt. Vehicle is used meleage

is to be claimed as per G.O. No
(b) Driver 70 "
claim should be made under item
No.17 (a).

Technical Asst./Skilled Asst.

18 100 Per Session
for Practical Exams

Per Candidate to all

Project work/viva Three examiners
19 voice/Industrial Training 16 subject to a
(Visit to Industries) minimum of
Rs.250/- each
20 PAPER SETTING
250 Paper Setting
a) Theory Papers
250 Key Preparation
Irrespective of the number of
candidates (one or more)
Per Subject Rs.225 appearing there shall be an
for external +125 external examiner. However, if no
b) Practical Papers 350
Per Subject for candidate appearing for the
internal examination no remuneration shall
be payable for either external or
internal examiner.
21 PAPER VALUATION

Per Script In case of any discrepancy is found

a) Theory Papers 14
in recounting of valued answer
script or else, 1/4th Remuneration
To be shared from the entire remuneration paid
equally between to him + 1 day salary as penalty
b) Practical Papers 14
Internal & External. and remitted to the Board.
No Minimum
22 Decentralized Valuation
camp
a) Camp officer 440 Per Day
b) Asst. Camp officer 400 Per Day Only one Asst. Camp officer/ camp

36
 Per Day (Should In case of any discrepancy is found
check Min of 25 in recounting of valued answer
c) Chief Examiner scripts per day on script or else, the entire
440
an average., Chief remuneration paid to him + 2 days
Examiner can do salary as penalty and remitted to
valuation also) the Board.

d)Clerk 1000 Lump Sum (LS)

e)Typist 1000 LS
f)Attender 125 Per Day One attender for 10,000 scripts
g)Incidental Expenditure 0.75 Per Script
For examiners attending from the
h)TA, Actual fare (as per Govt. rules) institute located at more than 32
Km. from the camp.
As per SBTET rules (Examiner
For examiners attending from the
i)DA should value 40 scripts/ per day
institute located at more than 32
on average to claim DA and
Km. from the camp
halting allowance)
For examiners attending from the
institute located at more than 32
Km. from the camp. Halting
j)Halting allowance 350 Per Day
allowance is allowed at places
other than municipal
corporations.
For examiners attending from the
k)Conveyance 100 Per day institute located at less than 32
Km. from the camp.
23 Centralised Valuation camp
a)Camp Officer 315 Per Day
b) Asst. Camp Officer 315 Per Day
24 Coding camp
a) Coding Camp Officer 315 Per Day
b) Asst. Coding Officers 275 Per Day
100% check should be scrutinized
by scrutinizer. He should check all
the marks & total. In case of any
discrepancy found in recounting of
Scrutiny of theory answer
25 1.5 Per Script valued answer scripts or else, the
scripts
entire remuneration paid to him + 1
day salary is to be remitted to the
SBTET. The disciplinary action will
be initiated as per CCA rules
In case of any discrepancy, the
Moderation of Question
150 Per Paper total remuneration paid to him + 2
papers (Theory)
27 days salary is to be remitted to the
50 Per Paper SBTET. The disciplinary action will
Moderation of key be initiated as per CCA rules

37
 Local conveyance (For
Camp Officer/ Asst. Camp
Officer/ Coding Officer/
Per Day
28 Staff who ever is called for 100
attending the confidential
work (Valuation & etc.) from
Local Institutes only

29 MINISPOT VALUATION
Below 500 Scripts
500
(LS) For less than 2000 scripts there
a) Camp Officer
501 to 2000 Scripts should be no.Asst Camp Officer.
650
( LS)

a) Camp Officer 800 2001 to 5000

Scripts ( LS)
b) Asst. Camp Officer 500
a) Camp Officer 2000
5001 to 20000 (LS)
b) Asst. Camp Officer 1200
a) Camp Officer 2300
20001 to 30000
1600 Scripts (LS)
b) Asst. Camp Officer

a) Camp Officer 2500 30001 to 40000

Scripts (LS)
b) Asst. Camp Officer 1800
a) Camp Officer 2800
40001 and above
2100 Scripts (LS)
b) Asst. Camp Officer
In case of any discrepancy is found
in recounting of valued answer
c) Chief Examiner / script or else, the entire
200 Per Subject
Head of Section remuneration paid to him + 2 days
salary as penalty and remitted to
the Board.
In case of any discrepancy is found
in recounting of valued answer
Per Script script or else, 1/4th Remuneration
d) Valuation 10
No Minimum from the entire remuneration paid
to him + 1 day salary as penalty
and remitted to the Board.
In case of any discrepancy is found
in recounting of valued answer
e) Scrutiny of theory scripts or else, the entire
1.5 Per Script
answer script remuneration paid to him + 1 day
salary as penalty and remitted to
the Board.
f) Clerk 200 (LS)
g) Typist 200 (LS)

38
 h) Attender 175 (LS)
0.75 Upto 8,000/- scripts,
i) Incidental Expenditure 0.5 Per Script 8,001 to 15,000 scripts
0.25 15,001 and above scripts
30 Subject Expert 300 Per Day
Attender for Coding
31 Camp/Valuation Camp 125 Per Day For institute staff
(Centralized)
per script
Tearing Asst. (Institute (Attendance
32 0.25
Level) Verification +
tearing of Flap).
Halting allowance
to be paid to
Observers, Special Halting allowance is allowed at
Observers and places other than municipal
persons carrying corporations, where lodging bill
33 Halting Allowance 350
confidential cannot be claimed. This is
material to allowed only on the day of stay at
outstation centers places32 kms from Headquarters
from Board @ Rs.
350/- per day
who are carrying confidential
34 Risk allowance 315 material, where special instructions
issued by SBTET
35 Special Squad : (Appointed by SBTET)
a) Honororium 100 Per Session
Only on the day of stay at places
32 Kms away from Head quarter.
b) Halting Allowance 350 Per Day
Lodge bill is to be produced at
Municipal corporations.
as per
c) D.A. SBTET Per Day
norms
d) Water, Hospitality and
300 Per Day
other Expenditures

Note: a) DA rates:
1. Principal, HOS, Senior Lecturer : Rs. 450/- per day
2. Lecturer, Office Supdt., : Rs. 300/- Per day
3. Below cadre of Office Supdt., : Rs. 225/- Per day
b) Lodging allowance: (at Municipal corporations only)
(Lodge bill is to be produced otherwise claim will not be considered)
1. Principal, HOS, Senior Lecturer : Rs. 450/- Per day
2. Others : Rs. 300/- Per day
( Municipal corporations in AP : 1. Srikakulam, 2. Vizianagaram, 3. Visakhaptnam, 4. Kakinada,
5.Rajamundry, 6. Eluru, 7. Machilipatnam, 8. Vijayawada, 9. Guntur, 10. Ongole, 11. Nellore,
12.Chittoor, 13. Tirupati, 14. Kadapa, 15. Kurnool, 16. Anantapur)
Sd/ X X X
SECRETARY

39
31. ISSUE OF MISCELLANEOUS CERTIFICATES:
STATEMENT SHOWING THE RATES IN RESPECT OF DIPLOMA MISCELLANEOUS CERTIFICATES TO BE
ISSUED BY THE SBTET, WITH IMMEDIATE EFFECT AS APPROVED BY THE BOARD IN ITS XXXVII
MEETING HELD ON 12-04-2007 VIDE RESOLUTION No. XXXVII–04/2007.
Sl.No. Miscellaneous Certificates Fee for Fee for
Duplicate Triplicate
01. Duplicate Memo. of Marks
ALL SCHEME 600-00 ---------
02. Duplicate Original Certificate 2500-00 3000-00
(with relevant documents all Scheme)
03. Duplicate Consolidated Marks 1500-00 ---
(with relevant documents)
04. Re-issue of Original Certificate 2500-00 ---
due to damage.
05. Migration Certificate 600-00 ---
06. Interim Certificate 600-00 ---
07. Name Correction in Certificate/ 100-00 ----
Memo. of Marks/PCCM/Original. (only once)
08. Provisional Certificate-Cum- 600-00 ----
Consolidated Marks OR Provisional Certificate
09. Improvement subject fee. 6000 ----
(for Each Subject)
10. Transcripts (per page) 100-00 ----
11. Issue of Duplicate Hall-Ticket 75-00 ----
12. Original Diploma 600-00 ---
13. Recounting of Marks for each 400-00 ----
Subject not more than two subjects.
14. Issue of Xerox Copies of valued answer script 700-00 ----
for each subject
15. Re-verification of valued answer script for each 3500-00 ----
Subject.
16 Genuineness Verification for PVT Organisations 500-00 ----
17. Change of Examination Center.
For Regular Candidates 500-00 ----
For CCC Candidates 1500-00 ----

Sd/ -
SECRETARY

40
EXAMINATION FEE PAYABLE BY THE STUDENTS OF 2ND YEAR 3RD YEAR COURSE STUDENTS TO
APPEAR FOR DIPLOMA EXAMINATION WITH IMMEDIATE EFFECT OCTOBER / NOVEMBER 2012 AS
APPROVED BY THE BOARD IN ITS XXXVII 46TH MEETING HELD ON 04-05-2012 VIDE RESOLUTION NO.
46-18/2012

Sl. No. Item Fee

1 For 3 year Diploma Course wise DCE, DME etc., Rs.450/-
(One or More than One Subject)
2 For 2 Years Diploma Courses Rs.675/-
(i.e. D.Ph/BT/FT/ID/JDM/LD/TDM and TRT
3 Condonation of attendance Rs.600/-
(I.e. above 65% and below 75%)
4 For each spell (Industrial Training) Rs.550/-
5 Penalty for late submission of examination Rs.400/-
application
6 TATKAL FEE Rs.3000/- (Including
Examination Fee)

Sd/- SECRETARY

32. SUBMISSION OF D.C.BILLS:

 All D.C. Bills pertaining to the conduct of examinations shall be submitted to the Board within (10)
days from the last day of the Examinations, under named cover addressed to Deputy
Secretary(N.T), S.B.T.E.T., A.P. 5th Floor, A.N.R.TOWERS, Jammichettu Road, Prasadampadu,
Vijayawada – 521 108 along with statement of no. of students appearing Scheme wise/Course
wise/Class wise with grand totals as per Nominal Rolls.

41
33. SPECIAL INVIGILATION SQUAD:

GOVERNMENT OF ANDHRA PRADESH

ABSTRACT

TECHNICAL EDUCATION – State Board of Technical Education and Training – Diploma and other
Technical Examinations conducted by the State Board of Technical Education and Training, A.P.,
Hyderabad measures to check mal-practices – Creation of Special Invigilation squads on
permanent basis - Orders – Issued.
-----------------------------------------------------------------------------------------------
LABOUR EMPLOMENT, NUTRITION AND TECHNICAL EDUCATION (TE.1) DEPT.

G.O.Ms.No.247, Dated: 03-07-1985.

Read the following: -

1. G.O.Ms.No.213, LEN & TE Dept., dated 22.08.1983.
2. G.O.Ms.No.195, LEN & TE Dept., dated 30.06.1984.
3. From the Director of Technical Education, Hyderabad
Lr.No.H3/31566/84, dated 08.11.1984.

***
ORDER:

In the G.O first read above, orders were issued for the constitution of Special
Invigilation Squads for each examination center to curb mal-practice indulged by the students of
Polytechnics appearing for various Diploma Level Examinations conducted by the State Board of
Technical Education and Training, A.P., Hyderabad. The Special Invigilation Squads constituted in
the said G.O consisted of the following personnel.

1. District Educational Officer or Deputy Education Officer

2. Tahsildar or Deputy Tahsildar.
3. Inspector of Police or Sub-Inspector of Police.

In G.O 2nd read above orders were issued creating Special Invigilation Squads at each
examination center in connection with the Common Entrance Examination for admission of
candidates into Polytechnics and State-wide Institutions in the State for the Academic Year 1984-
85.

1. The Director of Technical Education in his letter 3 rd read above has stated that the
Special Squads constituted for various examination centers have given good results in
checking various kinds of mal-practices for smooth conduct of examinations by removing
objectionable materials from the candidates. Preventing copying, preventing candidates
from resorting to any violent methods and also providing all assistance to the Chief
Superintendent of the examination centers. The very presence of Special Invigilation Squads
has boosted the morale of the invigilation staff to a large extent. The Director of Technical
Education has therefore suggested to constitute, Special Invigilation Squads on permanent
basis so as to enable the State Board of Technical Examination and Training to conduct the

42
 various Technical Examinations of Diploma and Certificate level courses on smooth and
sound lines.

3. The Government have carefully examined the proposal of the Director of Technical
Education. They decided that the Special Invigilation Squads be constituted for conduct of Board
Examination on smooth lines to check mal-practices and prevent candidates from resorting to
any violent methods. The members of the Special Invigilation Squads shall be empowered to
move in the examination halls and supervise the affective conduct of examinations remove
objectionable materials from the possession of the students/candidates, prevent copying and
also prevent candidates from resorting in any violent methods. The Squads shall render all
possible assistance to the Chief Superintendents of examination in checking cases of mal-
practices on the spot for orderly conduct of examinations.

4. The Government accordingly permit the Director of Technical Education and the
Secretary, State Board of Technical Education and Training, to directly requisition the services of
the Special Invigilation Squads as and when examinations are conducted by the State Board of
Technical Education and Training by addressing letters to the Director General of Police, District
collectors, Director of School Education;, Director of Higher Education and the District
Educational Officer etc., mentioned in G.O.Ms.No.213, Labour Employment , Nutrition and
Technical Education (TE) Department, dated 22.8.83.

5. The Special Invigilation Squads shall be stationed at the examination centers. However, the
discretion as to who shall be sent as members of the Squad shall rest with the Director General
of Police, Collectors, Director of School Education and Director of Higher Education etc.

6. The Secretary, State Board of Technical Education and Training, is also permitted to incur the
entire expenditure of the Special Invigilation Squad from the funds of the Board. The T.A. and
D.A. and Remuneration payable to the members of the Special Invigilation Squad shall be in
accordance with the rates fixed by the Board from time to time.

7. This order issues with the concurrence of the Education, Revenue, Home and Finance
Departments.
(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH ).

KHALID ANSARI,
Principal Secretary to Government.

To
The Director of Technical Education, Hyderabad.
The Secretary , State Board of Technical Education and Training, A.P., Hyderabad.
The Director General of Police, Hyderabad.
All Collectors.
The Director of School Education, Hyderabad.
The Director of Higher Education, Hyderabad.
All the District Educational Officers in the State.

Sd/- SECRETARY

43
34. DUTIES OF INVIGILATORS
The Invigilators have to follow the instructions issued by the Chief Superintendent from time
to time scrupulously.
A) BEFORE COMMENCEMENT OF EXAMINATIONS: The Invigilator
 shall not ask for exemption from examination duties except in emergency situations
B) BEFORE ENTERING THE ALLOTTED ROOM/HALL: The Invigilator
 has to report to the Chief Superintendent half an hour before the commencement of
examination.
 has to collect required Answer Books, Seating Plan, Attendance cum Signature statement of
the Students, Duplicate Hall tickets etc., belonging to the room/hall to which he/she is
allotted.
 has to go to the allotted halls with all the materials collected 15 minutes before the
commencement of the examination.
C) AFTER ENTERING THE ALLOTTED ROOM/HALL: The Invigilator
 has to allow the candidates fifteen minutes before the commencement of examination, after
checking the candidate for chits and other prohibited material. Has to direct the candidate to
the allotted seat.
 shall not allow any candidate without a valid hall-ticket.
 has to distribute the Answer Books to the candidate 10 minutes before the commencement
of examination and ensure that the candidates check their particulars on the Barcode sheet
correct.
 has to verify the candidates with the photos on the Duplicate Hall-tickets. Has to verify the
signature on the hall-wise attendance with that on the signature on the duplicate hall ticket
while obtaining the signatures on the hall-wise attendance sheets.
 has to verify the candidates PIN and other particulars printed on the Barcode sheet correctly
and only then shall put his/her initials with date on the Barcode at the allotted space.
 shall check whether he/she received the proper question papers before distributing the
same to the candidates and also shall take care that appropriate question papers are handed
over to the candidates.
 shall not permit any candidate to enter into the examination hall after 30 minutes of the
commencement of examination.
 shall not allow the candidates to exchange Calculators, Code books and other standard tables
etc. They shall not be permitted to talk with any other examinee during the period of
examination.

44
 shall permit the students to use the relevant code books or tables after ascertaining the
same from concerned Head of Section / Principal.
 has to move in the examination hall continuously to curb the malpractice. Otherwise, he/she
will be held responsible if any candidate is caught by the external squad/observer etc.
 shall not read Newspapers / magazines / subject books during the examination period.
 shall not involve in any unlawful activities and if involved is liable for stern action.
 may permit a candidate to leave the examination hall once for all after one and half hours of
commencement of examination, only after collecting the question paper and Answer script
from the candidate.
 Shall check the number of pages in the booklet i.e., 32 pages, in case they do not tally, it shall
be brought to the notice of Chief Superintendent.
 shall distribute the answer books to the candidates. Only one Bar coded answer booklet
containing 32 pages shall be given to the candidate appearing for any subject
 shall read out the following instructions mentioned on 2 nd page of BARCODE SHEETS in the
examination hall and assist the students in this regard.
a) Please check your particulars printed on the PART-I of the Barcode Sheet and if any
discrepancy is found please notify to the Chief Superintendent or Invigilator.
b) As all the particulars of candidates have been already printed except Self Generation
Sheets (SGs) you need not write your particulars.
c) You have to sign in the box specified in Part-I and write date of examination.
d) You are prohibited from writing your Name or PIN on any part of the Barcode
Sheet/Answer Book.
e) You have to ensure that the stitched Barcode Sheet is properly secured to the given
Answer Booklet or else it shall be stapled and the stapled pin shall be covered with
sticker.
f) You are prohibited from writing on or tampering the Barcodes printed in PART I and II, as
they affect allotment of marks to you.
 shall inform and instruct the candidates that ‘no part of the answer book shall contain PIN of
the candidate.
 shall inform the candidate ‘not to write any matter inside the answer book or which helps in
the identification of the candidate’s script or institution which may lead to booking the
candidate as ‘Mal-Practice case(Camp-Case)’.
 Before the candidates start answering, ask the candidates to verify the particulars printed on
the BARCODE SHEETS such as Name, subject, subject-code, scheme etc.,.

45
 In the case of SELF GENERATED SHEETS, the candidates have to fill the required information
on Part I & II with his/her own hand writing and the invigilators have to check the same.
 The sticker applied if any on the answer booklet shall be intact and it shall not be removed or
tampered. The invigilators have to check the same before receiving the Answer Script or
Drawing Sheet from the students.
 under any circumstances, shall permit a candidate to leave the examination hall for nature
call or for any other reason during the first one hour of the commencement of examination.
At any given time, shall not permit more than one candidate to leave the hall for nature calls.
 has to instruct the candidate to write, “ struck off by me” whenever they strike off some/all
answers in the answer scripts with an intention of losing his performance in that subject. He
shall inform the same to the invigilator concerned and it shall be attested by the Chief
Superintendent, so that his performance in that subject will be ignored.
 shall return the unused Answer booklet with Barcode Sheets to the Chief Superintendent.
 shall not allow any candidate to take Answer Book outside the hall, to exchange Answer
Scripts in the hall, to remove or add papers to the answer book.
 shall not leave the hall during the examination without prior permission from chief
superintendent/Joint Chief Superintendent.
 shall obtain the signature of the student on the bar-code sheet without fail.
 at the end of the examination, shall collect all the answer scripts.
 shall arrange all answer books branch-wise, year/semester-wise, scheme-wise and hand over
the same to the Chief Superintendent.
 has to stay till the Chief Superintendent/Joint Chief Superintendent satisfy themselves of the
scripts received from the invigilator.

ALL IN ALL, THE INVIGILATOR SHALL BE VIGILANT AND IS SOLELY RESPONSIBLE FOR
WHATEVER HAPPENS IN THE EXAMINATION HALL. ANY LAXITY OR IRRESPONSIBILITY
SHOWN WILL BE TAKEN SERIOUSLY AND ARE LIABLE FOR SUITABLE NECESSARY ACTION.
********

46
35. SPECIAL OBSERVER’S REPORT:

STATE BOARD OF TECHNICAL EDUCATION AND TRAINING

ANDHRA PRADESH : : VIJAYAWADA

EXAMINATION SPECIAL OBSERVER’S REPORT

( To be sent at the end of a Spell of Examinations )

01. Name of the Officer who visited the

Examination Centre :

02. Place of Visit and Centre Code :

03. Date and Time :

04. Name of the Chief Superintendent with

Designation :

05. Flying Squad as per G.O., Constituted OR not :

06. Seating plan done properly or not :

07. Whether numbering is put on tables

in advance. :

08. Police Bundobust , Arranged OR not :

9. Whether minimum Two Invigilators posted

in each Hall :

10. Allotment of Halls to Invigilators on the

Spot OR pre-planned. :

11. Whether Joint Chief Superintendent appointed

OR not, if Yes, Name and Designation. :

12. Whether Invigilators reported in time Or not :

47
13. Whether Attendance taken separately in Halls
with answer book number OR not. :

14. Whether Examinations commenced & closed

at correct time? :

15. Whether Bell Timings indicated? :

16. Whether Invigilators are posted as per norms:

17. Mal-practice Cases if any booked :

18. Packing and Sealing of answer scripts

done properly, immediately at the end of
examinations. :

19. Your Remarks/Opinion on conduct of

examinations :

SIGNATURE OF THE SPECIAL OBSERVER.

48
37. GUIDELINES TO THE OBSERVERS/ SPECIAL OBSERVERS:

The Observers/Special Observers who are deputed to various Institutions where the Diploma
Examinations are conducted in the State are requested to note that they have been entrusted with
an important duty of observing the conduct of the Diploma Examinations at the places of their
posting as per the State Board of Technical Education and Training, Andhra Pradesh, Hyderabad
norms. The Observers/Special Observers should adhere to the following instructions and they
should see that no scope is given for any slackness in conduct of Diploma Examinations.

1) To go through the instructions issued to the Chief Superintendent in connection with the
conduct of Examinations to get acquainted with the rules and regulations.

2) Reach the institutions one day in advance and see that the arrangements of seating etc. are
done as per the specified norms.

3) The observer should be present with the CS at the time of downloading and printing the
Question papers (EDEP system) and he/she should see that the question papers are
confidentially sent to the examination halls (After down loading CS and Observer shall check the
Question Papers pertaining for that Date, Session, Scheme and Branch etc.,).

4) Affix his signature on the seal along with the Chief Superintendent on the Almirah where
confidential Question Papers have been kept.

5) See that the timings of the Examinations are followed strictly and if any variations are
noticed they must be brought to the notice of the Secretary immediately.

6) Any slackness in Invigilation by the Assistant Superintendents should be brought to the

notice of the Chief Superintendents for rectification and to include the same in Observers report.

7) Letting-off the students outside the hall frequently for Toilets should be discouraged. No
students should be allowed for Toilets before one hour after the examinations are started and
also one hour before the end of the examination. PIN of the student and the leaving time of the
student for Urinals and the returning time of the students should be maintained by the Assistant
Superintendents in each examination hall.

8) Among the Chief Superintendent, Joint Chief Superintendent and Observers / Special
Observers, at least one should be present in each examination hall at the time of issue of
Question Paper and also at the time of collecting the answer papers at the end of examination.

9) The Observers/Special Observers should be present at the time of receiving the written
answer scripts of the students by the Chief Superintendent and the scripts should be sealed in
his presence. He should also affix his signature on the sealed covers.

10) See that the answer scripts are dispatched by the Chief Superintendent immediately after
the end of each subject examination. Any delay in the dispatch, should be reported immediately
stating the reasons for the delay.

49
 11) The Observers/Special Observers report should be sent through online only. The URL is
(http://apsbtet.net/DOFPPortal). The login ID is given against their names in the observer duty
list. The Hard copy may be retained with the observer. The hard copy need not be sent to the
SBTET. Any discrepancy or irregularity should immediately informed to the Asst. Secretary,
mobile no. 9133399675 or Deputy Secretary, mobile no. 9133399673

12) See that detailed reports are sent to this office in respect of the mal-practice cases by the
Chief Superintendent. He should also see in respect of the mal-practice cases that answer scripts
are placed in a separate sealed cover and sent together with all the reports.

13) He should submit the T.A. Bill for the expenditure incurred with all relevant vouchers and
duty certificate from the place where he performs the duty as Observers/Special Observer, along
with the relieving orders duly counter-signed by the Principal, to the Principals concerned. Since
advances has already sanctioned to meet the expenditure for conducting the examinations and
to meet the T.A and D.A., for the Observers. The T.A.Bill of the Observers for final settlement
should be submitted to the principal concerned.

14) He should not be lenient and observe whether everything is going on as per the rules of the
SBTET, AP, in conduct of the examinations, otherwise, he is at liberty to report the same to the
Secretary, S.B.T.E.T., AP, without any hesitation as the reports will be kept confidential.

15) The Observers/Special Observer may report any type of major irregularity in conduct of
examinations on the same day either by Phone OR Telegram OR by a letter depending upon the
situation and severity. Otherwise the Observer/Special Observer will be held responsible for
what so ever happened during his period.

NOTE:- Any changes / revised instructions if any, will be intimated / communicated to the
Principals, and the same be given wide publicity among teachers and students community.

Sd/- SECRETARY

50