World

Leaders in
Sport
Presentation

XX COMMONWEALTH GAMES
GLASGOW 2014
SPORT PRESENTATION
Introducing Great Big Events
• World Leaders in Sport Presentation
• Expertise in the Presentation of International
Multi-Sport Events

• Draw on knowledge of international best

practice across a variety of disciplines

• Knowledge and understanding of International

Federation protocols
What is Sport Presentation?
• The showcasing of sport for in-venue spectators
& broadcast audience

• What spectators see, hear & feel

• Enhances event themes & promotes consistency
of approach across all elements

• Supports the overall brand and commercial

commitments

• Elevates the sport as the most important element

Elements of Sport Presentation
• Music
• Vision and Graphics
• Entertainment / crowd interaction
• Athlete Entry
• Medal Ceremonies
• Broadcast integration
• Social media interaction
Sport Presentation Roles
OVERVIEW OF ROLES

Event Management Roles Technical Roles

• Presentation Managers • Audio Operators
• Presentation Assistants • Audio Assistants
• Stage Managers • Vision Operators
• Communications Operator
Presenting Roles • Camera Operators
• Announcers / Presenters
Event Management Roles
PRESENTATION MANAGER
• Lead and manage the Sport Presentation team
• Direct/cue the technical operators, stage management team and
announcers/talent as per the runsheet

• Direct/cue the Medal Ceremonies team for all Medal Ceremonies at their
sport

• Develop daily event documentation including daily runsheets and scripts

• Select music from the music database provided to tie in with the events at
their sport

• Ensure vision content is loaded by the Vision Playback Operator and all is
in order prior to the commencement of the session start

• Brief the Sport Presentation team prior to each session

• Send daily reports to the Sport Presentation Management team
• Main contact for Sport Competition, Venue Team and all other Functional
Areas at their venue
Event Management Roles
PRESENTATION ASSISTANT
• Works closely with the Sport Presentation
Manager to develop event documentation
• Manage and liaise with the Sport
Presentation team members and other
Functional Areas on behalf of the Sport
Presentation Manager (under the direction
of the Sport Presentation Manager)
STAGE MANAGER
• Responsible for executing Sport Presentation
activities around the field of play and in the
seating stands, as directed by the Sport
Presentation Manager.
• Activities may include; live presenter
segments, crowd interactive segments,
working with talent, VIP, athletes, etc

• Assist the Sport Presentation Manager with • Cue athlete entries  -­‐  following  cues  given  by  the  
directing/cueing the team Sport  Presenta8on  Manager  
Presenting Roles
ANNOUNCER / PRESENTER
• Announcer role - Work closely with the Sport Presentation Manager to
deliver generic Games wide announcements, sport specific
announcements, athlete introductions, medal ceremonies
announcements, etc live to the in-venue spectators

• Research information on upcoming events, athletes to watch, etc at

their sport

• Presenter role - perform live segments to camera to the in-venue

spectators. This may involve crowd interaction, interviews with guests,
fun and informative segments during pre-show, breaks during
competition and post show
Technical Roles
AUDIO OPERATOR
• Operate the Sport Presentation audio desk -
controlling all audio feeds and levels within
the venue

• Takes cues from the Sport Presentation

Manager

AUDIO ASSISTANT
• Operate the audio playback device - including
playback of national anthems for the Medal
Ceremonies

• Assist the Audio Operator

• Takes cues from the Sport Presentation Manager
Technical Roles
COMMUNICATIONS OPERATOR
• Manage distribution and collection of 2-way
radios for the Sport Presentation team
• Liaise with and assist the experienced roving
Communications technicians team to
troubleshoot and manage the sport
Presentation Communications system within a
venue

CAMERA OPERATOR
• Operate the Sport Presentation camera to take a
live feed from live segments to the videoboard
in-venue during pre-show, post show and breaks
in competition
• Work with a live presenter
• Take cues from the Video Desk Operator and/or
Sport Presentation Manager
Technical Roles
VIDEO DESK OPERATOR
• Operate the video desk - switching between
the numerous vision feeds going live to the
videoboard as directed by the Sport
Presentation Manager
• Assist the Sport Presentation Manager with
cues to the Camera Operator
• Take cues from Sport Presentation Manager
VIDEO PLAYBACK OPERATOR
• Operate the video playback device - sending
vision content (video packages and graphics) to
the video desk console to be sent to the
videoboard
• Have the ability to use the software (software to
be confirmed) and program the show by ordering
the vision content as per the Sport Presentation
Runsheet
• Take cues from the Sport Presentation Manager
• Assist the Video Desk Operator
Training
WORKSHOPS
• Training workshops and modules will be conducted by Industry
Professionals

• A full training module outline will be provided to the institutions in

advance of the training workshops

• Training manuals will be provided to the Interns; information will

include roles and responsibilities, key contacts, runsheets, scripts,
sport specific information, among other key aspects

• Approximately six trainees to every industry professional during the

training sessions

• Training sessions take place over 1 - 3 days based on the role

 Sample Training Module Outline
Module 7: Audio Operation in Sport 01
Responsibilities: operation of playback, operation of music,
management of audio team
Showcall: taking direction & cues from Sport Presentation Manager
Audio schematics: discussion of audio systems in venues, signal
flow plans, integration of vision audio feeds, how braodcast becomes
involved (send / receive)
Tricks of the trade: levels & climaxes, music ducks under
announcers
Group work: console operation, set up and troubleshooting of
common problems
Module 8: Audio Operation in Sport 02
In-ears: how to set up for MCs
On field audio: wireless microphones (signal strength / exclusion
zones)
Audio in Victory Ceremonies: audio set up for Victory
Ceremonies
Playback of anthems: importance of anthem playback, set up of
main devices & back-ups, checking of anthems
Module 9: Communications in Sport
Communciations structure: work through schecmatics, system
implentation for Glasgow 2014, responsibilities of communications
operator
Broadcast comms: where they come from, who you speak to
about getting a feed
Group work: setting up of two-way comms each day, maintenance
and cleaning of comms each day, troubleshooting issues
Module 10: Vision Operator in Sport
Responsibilities: components that make up a vision programme
(TVCs, highlights reels, camera feeds, broadcast feeds, grapgics
package, social media package)
Setting up your vision system: work through the vision
schematic
Sending to other screens: feed going to other areas, relevance
of where feeds go
Camera operation: look through cameras that are being used,
how to operate the camera, how to set up a shot
Group work: work through a vision switcher
Application process
A fantastic internship opportunity for RECRUITMENT TIMELINE
students studying within Events
Management, Business-related,
Per formance or Creative Industries • February 2014
courses to be involved within the Sport
 
 
 
 
 
 
 Recruitment open until end of March 2014
Presentation team during the Games. 
• March 2014
There are approximately 160 roles Selection of applicants
available.
• April 2014
TO APPLY Candidate accreditation
Please send an email to:
spprecruitment@greatbigevents.com • July/August 2014
Training prior to Games Time roles commencing
Please mention the role you are applying
for in the Subject line.

Please include a short description of

yourself, a current CV/portfolio or a
detailed summary of your work
experience and studies.
 World
Leaders in
Sport
Presentation

THANK YOU