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ST JOHN’S MEDICAL CENTRE

JOB DESCRIPTION

JOB TITLE: ASSISTANT ACCOUNTANT


GRADE:
SECTION: FINANCE
DEPARTMENT: FINANCE
REPORTS TO: SENIOR ASSISTANT ACCOUNTANT

MAIN PURPOSE OF THE JOB


To prepare financial statements of Centre operations to ensure follow up by
management.

KEY RESULT AREAS

OUTPUT 1: Creditors’ Schedule


Definition: Prepared creditors’ schedule to show the Centre’s indebtedness
and due dates for invoices.

KEY RECEIVERS: Senior Assistant Accountant


Measurement Criteria: Schedules completion time – 1 week

OUTPUT 2: Creditors’ Ledger


Definition: Prepared creditors’ ledger in order to ensure proper accounting of
creditors’ transactions with the Centre.
KEY RECEIVERS: Senior Assistant Accountant
Measurement Criteria: Creditors’ ledger correctly updated.

OUTPUT 3: MANAGEMENT ACCOUNTS


Definition: Prepared Management accounts on operations of the Centre in
order to give Management basis on which to make business
decision.

KEY RECEIVERS: Senior Assistant Accountant


Measurement Criteria: Timely and accurate information.

OUTPUT 4: PAY ROLL REPORTS

Definition: prepared payroll reports for full time, consultants and part time staff
to ensure that emoluments for staff are paid.

KEY RECEIVERS: Senior Assistant Accountant ; Staff.


Measurement Criteria: Correct salary payment schedules to the banks by
28th of every month for full time staff; 15th of every month for part time staff.
OUTPUT 5: STATUTORY DEDUCTIONS REPORT
Definition: Prepared ZRA and NAPSA statutory deductions report to ensure
compliance with the respective statutory obligations.

KEY RECEIVERS: Senior Assistant Accountant ; NAPSA; ZRA


Measurement Criteria: NAPSA returns submitted by 10th of every month; ZRA
21ist of every month.
JOB ANALYSIS

1. Education
Grade 12; Diploma in Accounts; AAT; NATECH

2. Experience
2 years relevant experience

3. Problem Solving
Deals with issues of accounting nature requiring preparation of financial
documents and statements and analysis of contents therein. Reconciles
balances. Accounting procedures and financial regulations important
guidelines.

4. Decision Making
Makes routine decisions with variations in prioritising of activities,
recommends payment of suppliers based on the cash flow.

5. Communication
Talks to supervisor and other staff on issues of transport, completes a
vehicle log book.

6. Work Relationship
Interacts with staff from other departments; superior and peers on financial
issues. Is in contact with suppliers on payments and staff on staff related
issues such as salary advance and leave days. NAPSA, ZRA for statutory
obligations.

7. Supervision
Accounts Assistant – 1
Cashier - 3
8. Risks
Office conditions.

9. Responsibility For Assets


Computer and office furniture.

10. Consequences Of Error


May occur but repairable to some extent. Superior checks work.
Signature:

Job Holder : …………………………………… Date:…………………………

Manager : …………………………………… Date:…………………………

Analyst : …………………………………… Date:…………………………

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