REGIONAL CANCER CENTRE

Fax: +91 471 2442539

MEDICAL COLLEGE CAMPUS Phone: +91 471 2442541
THIRUVANANTHAPURAM-695 011 website: www.rcctvm.gov.in
KERALA STATE E-mail: webmaster@rcctvm.gov.in

NOTICE INVITING e-TENDER

Online tender is invited in two bid systems through Government of Kerala website
www.etenders.kerala.gov.in for SUPPLY, INSTALLATION, TESTING AND COMMISSIONING
OF OIL FREE RECIPROCATING AIR COMPRESSOR AT CENTRAL MEDICAL GAS PLANT OF
REGIONAL CANCER CENTRE, THIRUVANANTHAPURAM.

Tender Number RCC/715/2018-20-BME

Name of work SITC of oil free reciprocating air
compressor at central medical gas plant
of RCC, Thiruvananthapuram.

Bid submission closing date 20/02/2020, 5.00PM

Technical bid opening date 22/02/2020, 2.00PM

Tender fee Rs.1300/- (The bidder has to pay GST @

18% to the GST Dept. directly under
reverse charge mechanism)
EMD amount Rs.6500/-

Date up to which the rates are to be Up to 20/02/2021

firm
Period of completion of work 60days from the date of issue of work
order
I. TWO BID TENDER SYSTEM

a) Bid type 1 Technical bid in .pdf

b) Bid type 2 Price Bid (BOQ) in .xls

II. TENDER COST & EARNEST MONEY DEPOSIT (EMD)

The bidder should remit the tender cost of Rs.1300/- and EMD amount of Rs.10,000/- in
one single transaction by online mode. EMD is refundable after successful completion of the
contract.
Earnest Money Deposit (EMD) is exempted in the following cases. If the tenderer comes
in any of the following category, they should upload the scanned copy of the relevant certificate
counter signed by the tenderer in technical bid for EMD exemption.
(a) Firms who are registered with the Stores Purchase Department or the Directorate
General of Supplies and Disposals, New Delhi are exempted from furnishing EMD for
tenders in respect of stores by which they have registered as suppliers of stores.
(b) Micro and small enterprises and Industrial Co-operatives within the Kerala State
which are certified as such by the Director of Industries and Commerce or by the General
Manager, District Industries Centre are exempted in respect of certified items from
furnishing EMD in support of tenders.
(c) The Khadi and Village Industries Co-operative Societies and the Institutions
registered under the Travancore Cochin Literary, Scientific and Charitable Societies
Registration Act, 1955 within Kerala State which are certified as such by the Secretary,
Kerala Khadi and Village Industries Board are exempted from furnishing EMD in support
of tenders.
(d) Micro, Small & Medium enterprises registered with the National Small Industries
Corporation Limited, New Delhi and in respect of which competency certificates are issued
by the Corporation will be exempted from payment of EMD.
(e) Government Institutions/Kerala State Public Sector Undertakings which
manufacture and supply stores are exempted from furnishing EMD.
(f) Kerala State Small Industries Development Corporation Ltd when it participates
in tender on behalf of Small Scale Units will be exempted from furnishing EMD.

III. TECHNICAL QUERIES OF Re-e- TENDERING

The tender details and documents can be viewed & downloaded by login into
www.etenders.kerala.gov.in

For participating in the e-tender, the bidder should have a Digital Signature Certificate
(DSC). Any technical queries regarding e-tender submission, please contact the e-tender
help desk.
24x7 Help Desk : Toll Free No.1800 233 7315
Help Desk, e procurement system, Govt of Kerala, Thiruvananthapuram
Phone: 91 471 2577088, 2577188, 2577388

For any technical related queries please call at 24 x 7 Help Desk Number

0120-4001 002
0120-4200 462
0120-4001 005
0120-6277 787
 International Bidders are requested to prefix 91 as country code

Technical - support-eproc(at)nic(dot)in

IV. DOCUMENTS REQUIRED ALONG WITH THE TECHNICAL BID IN .pdf

The following documents should be uploaded in the technical bid :

1. Name, make, model and detailed technical specification of oil free reciprocating
medical air compressor
2. Tender document duly sealed and signed by the tenderer
3. Technical compliance statement explaining each point in the specification
4. Brochure and literature supporting the technical specification.
5. Documents for EMD exemption if applicable
6. Affidavit Certifying that entity/Promoter(S)/ Director(S)/Partners of Entity are not
blacklisted
7. Scanned copy of agreement in Kerala Stamp Paper worth Rs. 200/- duly filled,
sealed and signed in each page by the authorized person (format enclosed )

V. MANUAL DOCUMENTS

Original agreement in Kerala Govt. stamp paper worth Rs.200/- , brochure and literature
supporting the technical specification are to be submitted to the Director, Regional Cancer
Centre, Trivandrum within 3 days from the date of technical bid opening.

VI. PRICE BID (BOQ IN .xls)

Price bid (BOQ) is in xls form which is given in the online tender. BOQ will accept only the
numerical values. BOQ shall contain the following values. (.pdf document should also to be
uploaded along with the price bid and format is attached as additional document)

VII. SELECTION CRITERIA

This tender is invited in two bid system. The first part is known as “Technical bid” and the
second part “Price Bid (BOQ)”. The technical bid should contain the technical details and the
price bid (BOQ) contains the price of air compressor. The technical bids will be opened in the
first instance at the prescribed date and time and the same will be scrutinized and evaluated
by a competent committee/ authority with reference to parameters prescribed in the tender
document and offers received from the tenderers. Thereafter, the price bids of only those
vendors who were technically qualified by RCC will be opened for further scrutiny, evaluation
and price ranking. The lowest price will be calculated as noted below.

Total value of Air Compressor + Seven years Comprehensive Maintenance Contract

Charges (CMC) excluding Tax.
VIII. TECHNICAL SPECIFICATION

Item Description

Type Base mounted Oil Free Reciprocating Air Compressor

(Medical application)

Rating of motor 15HP,3Ph 1440 RPM as per latest efficiency classification IE2

Working pressure 8.5Kg/cm2

Operating range of Cut in pressure -6.5Kg/cm2

Pressure switch Cut off pressure -8.5Kg/cm2

Compressor speed Minimum 1100RPM

Free Air delivery 1200-1500LPM

Suction filter Dry type (Polyester)

The supply, installation, testing and commissioning of work should include, Air
compressor & accessories such as filters, pressure switches, solenoid valve, belt guard, drain
valve, check valve, safety valve, delivery valve, starter, electrical connection from supply point
and additional if any.(The drawing of the Air compressors and mounting details to be enclosed
in the tender).

IX.TERMS AND CONDITIONS

1. The brand new latest model oil free reciprocating air compressor & its accessories
(for medical application) shall be quoted and supplied. The make and model of Air
Compressor and its accessories should be clearly specified. Site visit has to be done
before the submission of tender.
2. The installation list and customer satisfactory report of the quoted model shall be
enclosed in the tender
3. Payment condition:- 90% payment will be released within a maximum period of 90
days from the date of supply, installation & final acceptance by RCC. RCC has an
option for early payment within 30 days from the date of final acceptance, on a
condition that RCC will deduct 3% from the total bill amount for which a confirmation
letter is required from the supplier after awarding the contract. Balance 10% will be
released after successful completion of warranty period.
4. Delivery Place: - All the products as per the purchase order shall be delivered and
unloaded in the Medical gas plant of Regional Cancer Centre.
5. Delivery period:- All items as per the supply order shall be supplied and installed to
satisfaction by RCC within 60 days from the date of supply order If it is delayed, RCC
will charge penalty of 0.05% of the order value per day for the first 30 days and
thereafter 0.06% per day.
6. The installation shall be done by the supplier free of cost.
7. Warranty:- All items as per the supply order should have comprehensive warranty of
three years from the date of satisfactory installation and final acceptance by RCC. If
any spares are to be imported during warranty period, the cost, insurance, freight,
customs duty, clearance charges etc shall be given by the vendor.
8. Service: - Prompt after sale service should be provided within 48 hours of request.
9. All necessary pre installation requirements to be listed in the tender.
10. The contractor should follow all safety norms and provide necessary safety
equipment at their own cost. In case of any accident during the testing/maintenance
of the equipment leading to injuries/damages to human beings, equipment and/or
loss of life, the contractor shall be fully responsible for settling all claims and
indemnify the client against any claims arising out of such accidents. Consequent
damages to other systems will however be recoverable from the contractor
11. CMC:- The terms and conditions of Comprehensive Maintenance Contract(CMC) for
the whole system for a minimum period of seven years after the warranty period of
three years shall be clearly specified in the Technical bid. The total amount of CMC
for seven years shall be specified in the price bid. Seven years CMC amount will also
be taken in to consideration for price comparison.
12. LD Clause During warranty:- The vendor shall give an uptime guarantee of 95% or
more. There will be a penalty at the same rate as detailed in clause 4 above for every
day falling short of 95% uptime guarantee. If the equipment lies nonfunctional for a
period of more than 5 days continuously, the same penalty will be imposed even if
95% uptime clause is met with. The — uptime warranty will be calculated at the rate
of 24 hours a day and 7 days a week.
13. Training:- Necessary onsite training should be given to the Medical Gas plant
Operator/staff at free of cost.
14. Any action on the part of the tenderer to influence anybody of the Institute will make
his tender liable to rejection.
15. Companies/Firms who have been/are indulged in illegal bid rigging and cartelization,
forged document, submission etc during the last 3 years and have been penalized by
any government agencies such as Competition Commission of India (CCl),
Government of Kerala etc will not be entertained for participating in Tender. Hence
the vendor should upload an undertaking that we have not blacklisted/penalized by
any Govt. agencies for any reason in the technical documents of the e- tender.
Format of Affidavit certifying that Entity / Promoter(s) /Director(s)/Partners. of Entity
are not blacklisted is attached with tender notice.
16. After the approval of contract, the successful tenderer shall arrange to submit an
agreement in Kerala stamp paper worth Rs.200/- and a security deposit of 5%
(including EMD) of the total value of the order for the due fulfillment of the contract
 within 15 days from the date of supply order. This deposit amount will be refunded
only after the expiry of the defect liability period (three year) successfully. lf the
agreement and security deposit is not submitted within 15 days from the date of
supply order, RCC will charge an amount of Rs.250/- per day till the date of
submission of documents.

17. Director of RCC reserves the right to accept or reject all or any tender at his sole
discretion without assigning any reason. For legal purposes the cause of action will
be deemed to have arisen in Trivandrum jurisdiction, Kerala State

Place: Trivandrum
Date: 11/02/2020 DIRECTOR
 TENDER DOCUMENT
TENDER No: RCC/715/2018-20-BME
For the supply and installation of Oil free reciprocating air compressor & its accessories in Medical
Gas Plant of RCC

Bid submission closing date 20/02/2020, 05.00 PM

Technical Bid opening date: 22/02/2020, 02.00 PM
Date up to which the rates are to be firm up to 20/02/2021

Name of Tenderer :
Address with Tel/Mob.No, Fax No. & Mail ID :

Signature of Tenderer :
For Communications:
Director
Regional Cancer Centre, Medical College Post, Thiruvananthapuram — 695 011
Kerala State
Phone: 0471 2442541, Fax No.0471 2447454

To
Director
Regional Cancer Centre
Medical College Post
Thiruvananthapuram- 695 011
Kerala State

Sir,
I/we hereby tender for the supply and installation of oil free reciprocating air compressor and
its accessories in central medical gas plant of Regional Cancer Centre, Thiruvananthapuram
under the annexed general conditions of contract, the whole of the items referred to and
described in the attached specification and schedule, or any portion thereof, as may be
decided by Regional Cancer Centre at the rates quoted against each item. The Air Compressor
and its accessories will be delivered, installed and commissioned within the time limit and at
the places specified in the schedule.
I/We are remitting the required amount of Rs. 6500/- as Earnest Money Deposit (EMD).

Yours faithfully

(Seal) (Signature of the tenderer)

Address…………………………………………………………………………………………………………….….
TERMS AND CONDITIONS
1. The brand new latest model oil free reciprocating medical air compressor & its
accessories shall be quoted and supplied. The make and model of Air Compressor
and its accessories should be clearly specified. Site visit has to be done before
submission of tender.
2. The installation list and customer satisfactory report of the quoted model shall be
enclosed in the tender

3. Payment condition:- 90% payment will be released within a maximum period of 90

days from the date of supply, installation & final acceptance by RCC. RCC has an
option for early payment within 30 days from the date of final acceptance, on a
condition that RCC will deduct 3% from the total bill amount for which a confirmation
letter is required from the supplier after awarding the contract. Balance 10% will be
released after successful completion of warranty period.
4. Delivery Place: - All the products as per the purchase order shall be delivered: and
unloaded in the Medical gas plant of Regional Cancer Centre.
5. Delivery period:- All items as per the supply order shall be supplied and installed to
satisfaction by RCC within 60 days from the date of supply order If it is delayed, RCC
will charge penalty of 0.05% of the order value per day for the first 30 days and
thereafter 0.06% per day.
6. The installation shall be done by the supplier free of cost.
7. Warranty:- All items as per the supply order should have comprehensive warranty of
three years from the date of satisfactory installation and final acceptance by RCC. If
any spares are to be imported during warranty period, the cost, insurance, freight,
customs duty, clearance charges etc shall be given by the vendor.
8. Service: - Prompt after sale service should be provided within 48 hours of request.
9. All necessary pre installation requirements to be listed in the tender.
10. The contractor should follow all safety norms and provide necessary safety equipment
at their own cost. In case of any accident during the testing/maintenance of the
equipment leading to injuries/damages to human beings, equipment and/or loss of life,
the contractor shall be fully responsible for settling all claims and indemnify the client
against any claims arising out of such accidents. Consequent damages to other
systems will however be recoverable from the contractor
11. CMC:- The terms and conditions of Comprehensive Maintenance Contract(CMC) for
the whole system for a minimum period of seven years after the warranty period of
three years shall be clearly specified in the Technical bid. The total amount of CMC for
seven years shall be specified in the price bid. Seven years CMC amount will also be
taken in to consideration for price comparison.
12. LD Clause During warranty:- The vendor shall give an uptime guarantee of 95% or
more. There will be a penalty at the same rate as detailed in clause 4 above for every
day falling short of 95% uptime guarantee. If the equipment lies nonfunctional for a
period of more than 5 days continuously, the same penalty will be imposed even if 95%
uptime clause is met with. The — uptime warranty will be calculated at the rate of 24
hours a day and 7 days a week.
 13. Training:- Necessary onsite training should be given to the Medical Gas plant
Operator/staff at free of cost.
14. Any action on the part of the tenderer to influence anybody of the Institute will make
his tender liable to rejection.
15. Companies/Firms who have been/are indulged in illegal bid rigging and cartelization,
forged document, submission etc during the last 3 years and have been penalized by
any government agencies such as Competition Commission of India (CCl),
Government of Kerala etc will not be entertained for participating in Tender. Hence the
vendor should upload an undertaking that we have not blacklisted/penalized by any
Govt. agencies for any reason in the technical documents of the e- tender. Format of
Affidavit certifying that Entity / Promoter(s) /Director(s)/Partners of entity are not
blacklisted is attached with tender notice.
16. After the approval of contract, the successful tenderer shall arrange to submit an
agreement in Kerala stamp paper worth Rs.200/- and a security deposit of 5%
(including EMD) of the total value of the order for the due fulfillment of the contract
within 15 days from the date of supply order. This deposit amount will be refunded only
after the expiry of the defect liability period (one year) successfully. lf the agreement
and security deposit is not submitted within 15 days from the date of supply order, RCC
will charge an amount of Rs.750/- per day till the date of submission of documents.

17. Director of RCC reserves the right to accept or reject all or any tender at his sole
discretion without assigning any reason. For legal purposes the cause of action will be
deemed to have arisen in Trivandrum jurisdiction, Kerala State

Place: Accepted
Date:

(Seal) Signature of the tenderer

Name & address:………………………….………………………………………………………………..…

 ANNEXURE I
COMPLIANCE STATEMENT

Sl.No Reciprocating Air Compressor & its Whether Offer of the

accessories meet tenderer
Technical specification asked in the tender specification
Yes/No
01 Type Base mounted Oil free
reciprocating air
compressor (Medical
application)
02 Rating of motor 15HP,3Ph 1440 RPM as
per latest efficiency
classification IE2
03 Working 8.5Kg/cm2
pressure

04 Operating Cut in pressure -6.5Kg/cm2

range of Cut off pressure -8.5Kg/cm2
pressure switch

05 Compressor Minimum 1100RPM

speed

06 Free Air 1200 -1500LPM

Delivery

07 Suction filter Dry type(Polyester)

08 Connection As per site condition

accessories
09 Electrical From supply point available
connection in medical gas plant
10 Warranty 3years after successful
commission of equipment

11 CMC 7 Years after warranty

period

Place: Accepted
Date:
(Seal) Signature of the tenderer

Name & address:……………….………………………………………………………………..…

 ANNEXURE II

ARTICLES OF AGREEMENT

(EXECUTE IN KERALA GOVT STAMP PAPER Rs.200/-)

Articles of Agreement made on this .....day of………............ 20..… between The Director,
Regional Cancer Centre, Thiruvananthapuram (Hereinafter referred to as "The Director" of the
one part and .......................................................................... (Herein after referred to as the
“the bounden” of the other part.

Whereas as in response to the notification no. RCC/715/2018-20-BME …………dated

…………… the bounden has submitted the tender to Regional Cancer Centre, Trivandrum for
supply, installation, testing and commissioning of oil free reciprocating medical air compressor
and its accessories at central medical gas plant specified therein subject to the terms and
conditions contained in the said tender.

Whereas the bounden has also deposited with the centre a sum of Rs 6500/- through online
along with e tender vide ref………………………………as EMD for execution of an agreement
undertaking the due fulfillment of the contract in case his tender is accepted by the centre

Now these presents witness and it is hereby mutually agreed as follows,

1. In case the tender submitted by the tenderer is accepted by the Centre and the contract
for the compressor is awarded to him , the tenderer shall within 15 days of acceptance
of his tender, execute an agreement with the Director incorporating all the terms and
conditions under which the Centre accepts his tender
2. In case the bounden fails to execute the agreement as aforesaid in incorporating the
terms and conditions governing the contract the Centre shall have power and authority
to recover from the tenderer any loss or damage caused to the Centre by such breach
as may be determined by the Centre by appropriating the earnest money deposited by
the tenderer and if the earnest money is found to be inadequate to deficit amount may
be recovered from him and his properties movable and immovable in the manner
hereinafter contained.
3. All sums found due to the Centre under or by virtue of this agreement shall be
recoverable from the tenderer and his properties movable and immovable under the
provisions of the Revenue Recovery Act for the time being in force as though such
areas land revenue and in such other manner as the Centre may deem fit.
4. In witness whereof Director, Regional Cancer Centre, Trivandrum and
…………………………………………………………………………………………………
……………….......have hereunto set their hands the day and year shown against the
respective signature.
Signed by Director, Regional Cancer Centre, Trivandrum…………………………..(Date) in the
presence of witness:

1.

2.

Signed by the tenderer, …………………………………………………..…………………(Date)

In the presence of witness:

1.

2.
 ANNEXURE III

FORMAT OF AFFIDAVIT CERTIFYING THAT

ENTITY/PROMOTER(S)/DIRECTOR(S)/PARTNERS OF ENTITY ARE NOT
BLACKLISTED.

I, M/s. …………………………………………………………..(Name of the firm), having

registered office at …………………………………………………..hereby certify and confirm that
we or any of our promoter(s)/director(s) are not barred /indulged in illegal bid rigging and
cartelization, forged document submission etc by and Govt agencies such as Competition
Commission of India (CCI), Govt of Kerala etc. We are not blacklisted by any state
government/central government/department/organization in India from participating in
Tender/s either individually or as member of a consortium as on the ……………………….(Last
date of submission of tender).

We further confirm that we are aware that, our bid for the captioned tender would be liable for
rejection in case any material misrepresentation is made or discovered at any stage of the
bidding process or thereafter during the contract period.

Dated this………………………..day of ……………………..,2020

Name of applicant

……………………………………………Signature of the authorized person

..………………………………………………Name of the authorized person

Signature Not Verified

Digitally signed by PRAVEEN M S
Date: 2020.02.11 14:12:31 IST
Location: Kerala-KL