EXECUTIVE COMMITTEE MEETING

December 9, 2010
Steinbrenner Metro Service Center
1307 North MacDill Avenue

AGENDA

1. Welcome Members & Guests.…………...……………….……..……………..…....Lynn Dumais

a. Chris Roederer - Executive Vice President, Tampa General

2. Consent Items (No discussion is planned unless requested)

a. October 14, 2010 Meeting Minutes (Attachment 1)
b. November 2010 Financial Report (Attachment 2)

3. 2011 Budget…………………………………………………………………………….Luis Garcia

4. Strengthening the Board………………………………………… ………………….Scott Jacobsen

a. Vote on David Garbarino with BB&T for Corporate Board
b. Vote on Jim Dean with Busch Gardens for Corporate Board

5. New Business

6. Reports
a. Community Relations................…….……………………………….……...Ricky Gallon
b. Development…….………………….……….……………….……Lisa-Perry Richardson
c. Steak Dinner/Yankees Luncheon.…………………………………………...Chris Harrell
d. Pasco County/Grants.……………………………………………………..….Chris Letsos

7. President’s Report……………………………….…..…….….………………Brad Baumgardner

a. Foundation Report
b. Strategic Initiatives

8. Executive Session

9. Adjorn

Notes:
______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Impact . Hope. Opportunity.

 BOYS & GIRLS CLUBS OF TAMPA BAY
EXECUTIVE COMMITTEE MEETING MINUTES
STEINBRENNER METRO OFFICE
October 14, 2010

Members Present:
Steve Carpenter, Lynn Dumais, Joe Garcia, Luis Garcia, Eddie Gomez, Dan Hevia, Scott
Jacobsen, Don Smith, Marc Spencer, Jerome Ryans.

Others Present:
Brad Baumgardner, Brenda Browning, Ricky Gallon, Chris Harrell, Chris Letsos, Lisa
Richardson, Bill Ross, Vinny Tafuro.

Board Chair Lynn Dumais called the meeting to order at 12:09 p.m. and welcomes guest,
Vinny Tafuro.

Consent Items:
Minutes of the August 12, 2010 and the September 2010 Financial Report were provided
to the members for their review prior to the meeting. Motion to approve by Scott
Jacobsen, second by Luis Garcia. Motion carried.

Reports:
Ricky Gallon report that from August to October, we have spoken to over 650 people via
United Way/CFC/FSECC. He has spoken as 18 agencies so far. Today is United Way’s
annual Day of Caring. We have several companies holding holiday events for your kids.
Donatello’s invited 50 people to their restaurant on November 26th for dinner. Derrick
Brooks is having a Thanksgiving Give-Away. Robert Half is holding their Annual
Christmas Party for 175 of our kids, 5 to 9 years old.

Ricky went to Washington DC for the Above the Influence Summit Campaign with 23
youth organizations from around the country, only 2 organizations from Florida attended.

Lisa Richardson gave the Benchmark Report. We are currently $12K ahead of budget
with $19K coming in soon. We have 3 requests pending totaling $20,400. Conn Match
is going well. Plant City and Brandon will each do a special year end appeal. We will
purchase lists in those areas.

Vinny Tafuro spoke about Club Blue. The first event held at Lee Roy Selmon’s
Restaurant had about 40 attendees, including Stylez White. Club Blue program has
raised $810 through mixers and membership. November 9th is a Lightning event.

Chris Harrell reported on Steak Dinner and we have raised $165K. There are 32 seats
left for the event. St Pete Times will run 7 ads for us. Chris spoke about the raffle items
Board of Directors
October 14, 2010
Page Two

we have this year. A flyer was given to all members with our various events that we have
coming up.

Chris Letsos reported we received $700K on October 13th. Brad thanked Chris for the
great job he’s done. The 21st Century Program starts on October 15th. Janine Valentine,
Dover Director was promoted to oversee the program.

Lynn spoke about the United Way meeting and that it went well.

President’s Report:
Brad Baumgardner spoke about the new business card sized marketing tool we have with
information on the Boys & Girls Clubs. He spoke about the Foundation and that the
Executive Committee approved the trustees and there needs to be from 3-15 members.
On the Heritage Club, we currently have 19 members. Brad would like to hire Glenn
Permuy, part time, to reach out to former board members. Brad reported that the
Riverview Vote passed to have 3 years of operating funds before going any larger.

Strategy Initiatives:
The agenda for the October 22 and 23rd Board Retreat was handed out. It will be a fun
and educational event. Attendance is important.

Brad reported that Carl Lavender, President of Boys & Girls Clubs of the Suncoast will
be retiring in January 2011.

There being no further business, Lynn closed the meeting at 12.54 pm.

Brenda Browning, Recorder

_____________________________ ____________
Shelley Kolseth, Secretary Date
Memo

To: Finance Committee

From: Bill Ross

Date: December 7, 2010

Subj: November Financial Statements

Attached is a copy of the November Balance sheet and Income statement. We

continue to be project a surplus for the year. Some donations have been
reclassified and designated for Riverview construction $100,000 and a new bus
$94,000. Additionally we are deferring a transfer from our own foundation until a
later year because it is not needed.

Personnel costs are below plan due to vacancies and benefit savings.

Professional fees are higher than budget because we had to write off some
architectural fees for plans that will not be used.

Other expenses are slightly below plan.

Attendance for November was at 75% of goal. November and December have a
lot of full days because school is closed. Many kids do not come on those days.

Please let me know if you have any questions or comments on the statements.

Thank you.
12/7/2010 11:26:58 AM Boys & Girls Clubs of Tampa Bay, Inc. Page 1

Condensed Balance Sheet

Operating Land & Bldg Restricted Endowment Totals Totals

11/30/2010 11/30/2010 11/30/2010 11/30/2010 11/30/2010 11/30/2009

Assets

Current Assets

Cash & Cash Equivalents $1,507,154.65 $11,804.29 $289,705.02 $49,587.34 $1,858,251.30 $1,223,843.17

Grants Receivable $250,255.12 $0.00 $0.00 $0.00 $250,255.12 $218,551.45

Current Pledges Receivable $0.00 $0.00 $156,710.64 $0.00 $156,710.64 $764,945.01

Investments - Short Term $0.00 $563,351.00 $1,260,000.00 $0.00 $1,823,351.00 $1,761,985.00

Prepaid Expenses $280,035.61 $0.00 $0.00 $0.00 $280,035.61 $300,497.82

Total Current Assets $2,037,445.38 $575,155.29 $1,706,415.66 $49,587.34 $4,368,603.67 $4,269,822.45

Non Current Assets

Investments $0.00 $0.00 $0.00 $597,590.29 $597,590.29 $569,893.44

Land, Property and Equipment $0.00 $7,091,324.48 $0.00 $0.00 $7,091,324.48 $7,260,450.76

Long Term Pledges Receivable $0.00 $0.00 $36,252.69 $0.00 $36,252.69 $40,299.38

Other Assets $175.00 $0.00 $71,675.22 $0.00 $71,850.22 $64,855.90

Total Non Current Assets $175.00 $7,091,324.48 $107,927.91 $597,590.29 $7,797,017.68 $7,935,499.48

Total Assets $2,037,620.38 $7,666,479.77 $1,814,343.57 $647,177.63 $12,165,621.35 $12,205,321.93

Liabilities and Net Assets

Liabilities

Current Liabilities

Accounts Payable $66,069.67 $0.00 $0.00 $0.00 $66,069.67 $31,208.44

Payroll Benefits Payable ($1,185.67) $0.00 $0.00 $0.00 ($1,185.67) $1,577.16

Accrued Salaries Expense $90,855.90 $0.00 $0.00 $0.00 $90,855.90 $227,449.13

Accrued Pension Exp $98,587.14 $0.00 $0.00 $0.00 $98,587.14 $99,000.00

Accrued expenses $3,346.74 $0.00 $0.00 $0.00 $3,346.74 $0.00

Deferred Revenue $136,660.00 $0.00 $0.00 $0.00 $136,660.00 $34,958.00

Total Current Liabilities $394,333.78 $0.00 $0.00 $0.00 $394,333.78 $394,192.73

Total Liabilities $394,333.78 $0.00 $0.00 $0.00 $394,333.78 $394,192.73

Net Assets

Net Assets - UR - Operations $1,590,205.80 $0.00 $0.00 $0.00 $1,590,205.80 $625,567.47

Net Assets - UR - Fixed Assets $0.00 $7,616,570.65 $0.00 $0.00 $7,616,570.65 $7,698,095.05

Net Assets - TR - Other $0.00 $0.00 $1,904,644.55 $0.00 $1,904,644.55 $2,867,779.80

Net Assets - PR - Endowment $0.00 $0.00 $0.00 $659,866.57 $659,866.57 $619,686.88

Net Asset Transfers

Transfers (To)/From UR - Operations $358,443.00 $49,909.12 ($90,300.98) ($12,688.94) $305,362.20 ($3,004.06)

Transfers (To)/From UR - Fixed Assets ($131,630.09) $0.00 $0.00 $0.00 ($131,630.09) ($174,484.48)

Transfers (To)/From TR - Other ($172,454.11) $0.00 $0.00 $0.00 ($172,454.11) $171,401.11

Transfers (To)/From PR - Endowment ($1,278.00) $0.00 $0.00 $0.00 ($1,278.00) $6,087.43

Total Net Asset Transfers $53,080.80 $49,909.12 ($90,300.98) ($12,688.94) $0.00 $0.00

Total Net Assets $1,643,286.60 $7,666,479.77 $1,814,343.57 $647,177.63 $11,771,287.57 $11,811,129.20

Total Liabilities and Net Assets $2,037,620.38 $7,666,479.77 $1,814,343.57 $647,177.63 $12,165,621.35 $12,205,321.93
 Boys & Girls Clubs of Tampa Bay, Inc.
Statement of Revenues & Expenses
With Comparison to Budget & Last Year

Year To Date Last Year

Actual Budget
1/1/2010 1/1/2010 Total 2010 1/1/2009
To To Variance Var Annual To Variance Var
11/30/2010 11/30/2010 Fav/(Unfav) % Budget 11/30/2009 Fav/(Unfav) %

Revenue

Public Support

Contributions $2,344,682 $2,539,025 ($194,343) (8)% $2,800,000 $2,732,809 ($388,126) (14)%

Fees & Grants $2,188,414 $2,163,405 $25,010 1% $2,332,333 $1,501,334 $687,081 46%

Total Public Support $4,533,097 $4,702,430 ($169,333) (4)% $5,132,333 $4,234,142 $298,954 7%

Revenues

Program Service Revenues $443,687 $505,071 ($61,384) (12)% $538,700 $483,563 ($39,877) (8)%

Investment Revenues $15,662 $25,800 ($10,138) (39)% $27,900 $22,089 ($6,427) (29)%

Other Revenues $24,902 $19,080 $5,822 31% $19,960 $21,973 $2,929 13%

Total Revenues $484,251 $549,951 ($65,700) (12)% $586,560 $527,625 ($43,375) (8)%

Special Events

Special Event Revenues $561,701 $607,000 ($45,299) (7)% $622,000 $646,392 ($84,691) (13)%

Special Event Expenses ($61,003) ($69,925) $8,922 13% ($75,000) ($79,656) $18,653 23%

Net Special Events $500,698 $537,075 ($36,377) (7)% $547,000 $566,736 ($66,038) (12)%

Total Public Support and Revenue $5,518,046 $5,789,456 ($271,410) (5)% $6,265,893 $5,328,504 $189,542 4%

Expenses

Personnel Costs

Professional Staff Salaries $2,127,455 $2,210,523 $83,068 4% $2,561,485 $2,364,790 $237,335 10%

Benefits $262,869 $271,227 $8,358 3% $290,698 $287,805 $24,935 9%

Payroll Taxes & Expense $189,373 $237,996 $48,622 20% $274,222 $263,963 $74,589 28%

Total Personnel Costs $2,579,698 $2,719,746 $140,048 5% $3,126,405 $2,916,557 $336,859 12%

Operating Costs

Professional Fees $77,963 $23,250 ($54,713) (235)% $24,250 $18,500 ($59,463) (321)%

Non-Professional Contract Services $391,374 $407,912 $16,538 4% $440,904 $119,584 ($271,790) (227)%

Supplies $228,805 $270,749 $41,944 15% $321,148 $248,963 $20,158 8%

Information Technolgy $87,578 $76,577 ($11,001) (14)% $83,195 $74,402 ($13,177) (18)%

Occupancy Expense $1,214,793 $1,240,002 $25,209 2% $1,350,228 $1,261,085 $46,292 4%

Equipment Expense $21,514 $22,655 $1,141 5% $27,640 $15,964 ($5,550) (35)%

Postage, Printing & Publications $22,865 $28,167 $5,303 19% $32,713 $32,319 $9,454 29%

Transportation Expense $183,411 $172,661 ($10,750) (6)% $192,072 $171,918 ($11,493) (7)%

Program Services $207,584 $223,536 $15,953 7% $363,600 $192,970 ($14,613) (8)%

Total Operating Costs $2,435,887 $2,465,509 $29,622 1% $2,835,750 $2,135,705 ($300,182) (14)%

Total Expenses $5,015,584 $5,185,255 $169,670 3% $5,962,155 $5,052,262 $36,678 1%

NET SURPLUS/(DEFICIT) $502,461 $604,201 ($101,740) (17)% $303,738 $276,241 $226,220 82%

More detailed financial reports are available upon request to Bill Ross.

12/7/2010 11:22:59 AM Page 1

 Boys & Girls Clubs of Tampa Bay, Inc.

2011 Proposed Budget

Actual Actual Actual Projected Budget

2007 2008 2009 2010 2011
Public Support and Revenue
Contributions $ 3,236,307 $ 3,154,064 $ 2,963,975 $ 2,630,657 $ 2,912,000
Public Sector $ 1,999,325 $ 1,707,988 $ 1,560,065 $ 2,311,628 $ 1,694,033
Total Public Support $ 5,235,632 $ 4,862,052 $ 4,524,040 $ 4,942,285 $ 4,606,033
Program Service Revenues $ 635,745 $ 590,435 $ 507,002 $ 457,269 $ 451,350
Investment Revenues $ 106,200 $ 73,011 $ 23,493 $ 17,348 $ 15,300
Miscellaneous Revenues $ 8,887 $ 18,455 $ 22,313 $ 25,782 $ 23,200
Total Revenues $ 750,832 $ 681,901 $ 552,808 $ 500,399 $ 489,850
Net Special Events $ 481,528 $ 503,722 $ 576,942 $ 515,524 $ 552,980
Total Public Support and Revenue$ 6,467,992 $ 6,047,675 $ 5,653,790 $ 5,958,208 $ 5,648,863

Expenses
Total Personnel Costs $ 3,501,682 $ 3,603,239 $ 3,101,543 $ 3,025,435 $ 3,187,399
Total Professional Fees $ 25,672 $ 25,713 $ 18,500 $ 78,963 $ 15,850
Total Non-Professional Contract
$ Services
122,130 $ 150,303 $ 123,328 $ 424,366 $ 89,904
Total Supplies $ 310,000 $ 289,496 $ 281,933 $ 288,920 $ 305,174
Total Information Technolgy $ 91,151 $ 74,837 $ 85,398 $ 95,795 $ 93,600
Total Occupancy Expense $ 1,612,317 $ 1,524,960 $ 1,363,287 $ 1,322,498 $ 1,368,090
Total Equipment Expense $ 46,221 $ 21,098 $ 17,576 $ 26,343 $ 22,740
Total Postage, Printing & Publications
$ 34,691 $ 23,841 $ 36,886 $ 27,411 $ 24,888
Total Transportation Expense $ 221,718 $ 206,697 $ 185,647 $ 200,823 $ 186,922
Total Program Services $ 213,679 $ 237,127 $ 261,214 $ 253,649 $ 349,910
Total Operating Costs $ 2,677,579 $ 2,554,072 $ 2,373,769 $ 2,718,768 $ 2,457,078
Total Expenses $ 6,179,261 $ 6,157,311 $ 5,475,312 $ 5,744,203 $ 5,644,477

NET SURPLUS/(DEFICIT) $ 288,731 $ (109,636) $ 178,478 $ 214,005 $ 4,386

Budget Notes
Assumptions
The 2011 budget is based on all existing clubs remaining open for the entire period .
No new clubs are planned to be in operation.

Expenses
The personnel cost are based on existing positions are rates
No raises or bonuses are in the budget.
Program Services includes a $100,000 reserve for unforeseen circustances.
Depreciation is not included in Expenses
 Boys & Girls Clubs of Tampa Bay
2011 Key Meeting Dates

January 13, 2011 Bi-Monthly Board of Directors

February 3, 2011* Executive Committee

March 10, 2011 Annual Board of Directors Dinner & Meeting

March 23, 2011 New York Yankees Luncheon

April 14, 2011 Executive Committee

May 12, 2011 Bi-Monthly Board of Directors

June 9, 2011 Executive Committee

July 14, 2011 Bi-Monthly Board of Directors

August 11, 2011 Executive Committee

September 8, 2011 Bi-Monthly Board of Directors

October 13, 2011 Executive Committee

November 10, 2011 Bi-Monthly Board of Directors

November, 2011 Steak Dinner ~ Busch Gardens

December 8, 2011 Executive Committee

2012 Meeting Dates

January 12, 2012 Bi-Monthly Board of Directors

February 9, 2012 Executive Committee

*Date change to Tuesday