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Kaar Technologies

Designing Digital Transformation

with
SAP S/4HANA System Conversion for a leading
High-Tech manufacturer in the USA
Industry After a through understanding of the client’s requirements through multiple interactive 30%
High Tech discussions, Kaar Tech executed the SAP S/4HANA System Conversion project for the Reduced data footprint
client's SAP ECC 6.0 (Enhancement Pack 7) system to SAP S/4HANA 1709 in a two-phase
manner by following the Lift and Shift Methodology along with comprehensive Fit-Gap
Products and Service 63 hour
Analysis. Testing, training and Hypercare support were included to ensure stable functioning
Rigid thin film modules, Cut-over window
of the SAP S/4HANA system.
solar panels, Photovoltaic
Power Plants 7
Before: Challenges and Opportunities Mock Conversion Runs
• SAP Sandbox Conversion
Employees • Functional Upgrades
6000+
• Limited SAP ECC Functionality 2000+
• Excessive Custom Code Functionality Impacted users
Legal Entities • Real-time information access
112 • Actionable business insights 900x
Faster reporting and analytics
Revenue Why implement SAP S/4HANA?
4 Billion USD • Ideal choice to digitize the organization core 2800+
• Maximized ROI for core to edge integrations
© 2018 Kaar Technologies, All rights reserved.

Test Scenarios
Country • Enhanced User interface
USA • 100% Industry Standard Adherence 40 weeks
Project Duration
SAP® Solution After: Value-Driven Results
SAP S/4HANA • 40% Reduced data footprint – 2TB to 1.2TB
• Amalgamation of over 80% custom code functionality
• Enhanced end user engagement
• Real-time access to enterprise information
Fit-Gap Analysis

§ 12 impact changes for Finance


§ General Ledger, Fixed Assets, and Business Partner – High
§ Other changes in Material Ledger and Costing

§ 5 impact changes for Global Supply Chain


§ Business Partner and Credit MGMT - High
§ Other changes in Foreign Trade, Logistics, and MRP

§ Numerous instances of report replacements and functionality moved from one


transaction code to another

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Project Approach
Phase 1A Phase 1B

Current
Landscape

SBX (SR1) DEV (DR1) QAS 1 (QR1) QAS 2 (UR1) PRD (PR1)

1 3

Copied Copied QR1( as


PR1 SR1 PR1 DR1 a copy PR1
to to of PR1
6

Converted Converted Copied Converted


2 4 8 7
to S4 to S4 UR2 ( S4 ) to S4
Proposed to
Approach
QR2 (S4) PR2 (S4)
SR2 (S4) DR2 (S4)

Create Clients
in DR 2

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SAP S/4HANA Conversion Summary
Scope – Lift & Shift Methodology
People Process Technology
2,154 associates with SAP access 2,734 Transaction Codes: Tested ~30% 2 Sand Boxes, 1 Development, 1 Unit, 1 Quality,
and 1 Production instance
Disaster Recovery & High Availability
1,584 business roles in SAP ~2,800 test cases executed across all iterations Enterprise Data Warehouse (162 reports)
Project Resources Tested 115 End-to-End scenarios Biztalk (middleware to interface between SAP and
• Total External: 33 people Tested 109 Interfaces other systems)
• Total Internal: 54 people Tested 85 Controls • Interfacing to 37 external systems including 3
• User Acceptance Testing: 157 people Tested 175 roles banks
Resolved 1500 defects
Source System on Windows/Oracle Size of PRD Database 1.9TB Target on SuseLinux/Hana 2.0

Schedule – Iterative Approach


Iteration 1 Iteration 2 Iteration 3 Iteration 4 Iteration 5 Iteration 6 Iteration 7
Sand Box Development/Unit MOCK01: Quality MOCK02: MOCK03: MOCK04: Production
Production Production Production
Hardware Hardware Hardware
Oct 2017-Jan 2018 Feb–May Early-mid June Mid-end of June End of June-early Early July July 20 - 22
July

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Iteration and Landscape Overview
Iteration 1 Iteration 2 Iteration 3 & 4 Iteration 5 Go Live
Iteration

Sandbox Conversion Non-Prod Conversions (Dev & Unit) Non-Prod Production &
Conversion (Quality) Hyper-
ü Convert all t-codes and data • Convert all t-codes and data • Convert all t-codes and • Convert all t- care
ü Conversion strategy documents • Data validation & automation data codes and data
ü Conversion execution results (including data validation), decisions, • Re-develop broken customizations • Data validation • Data validation
and required system changes • Test missed critical & high t-codes • Re-develop broken • System
Outcomes

ü On-Prem hosting solution determined • Retest critical & high scenarios, defects, & broken customizations readiness
customizations (IT Testing) • 2 mock cutovers validation
ü Re-develop broken customizations
ü Test critical & high business scenarios • Test BUS identified scenarios & GRC controls (UAT) • Performance testing
• Fit gap analysis • Automated regression test creation/prep • Regression testing
• Test broken customization • Performance test creation/prep

ü Support with ECC transaction data updates as required • Data validation • Data validation • Data validation
Involvement

ü Support with custom rewrites as required • Training documentation updated • Train the Trainer • System
readiness
User

• User demonstrations – pushed to Feb • User training


validation
• Fit gap review – included in user demonstrations • End User testing
• Train the Trainer

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Finance Conversion Approach

System Study FitGap Analysis Data Validation

Org Structure & Basis for Detailed


Validation Strategy
Reporting Training

Process Study Universal


Changes Data Model Journal / Pass Criteria
( Modules in Use)
Compatibility
views

Localization Changes in Business


Processes / TCodes Automation
Restrictions in
AA

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Finance Conversion Challenges

Pre- During Post


conversion Conversion Conversion

SNotes /
Long Run Times Data Validation Error Logs Check
Transports

Mandatory Config Errors in Conversion Conversion


Error Acceptance
Checks Asset Accounting Errors Transports

Recommended Sub-ledger Secondary Cost


Checks Reconciliation Conversion Logs Process Changes Elements
Held Documents Profitability
Analysis Changes

Fine Tuning the conversion process after every Trial Run

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Logistics Conversion & Challenges

Logistics walkthrough Functional Changes Data Validation Process showstopper

Challenges
• Change in Storage Location MRP
• Wrong Formats of Email, Tele, Fax, Phone…
• Employee Banks doesn’t match with LFBK
• Employee to Employee BP (Vendor)
• Customer and Vendor Integration
• Mandatory fields in BP
• Account Group name not shown in BP
• Return Vendor doesn’t extended to sales org
• Incoterm location not shown in PO
• Address forms missing in BP
Worked with SAP
• Missing Postal Codes

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About Kaar Technologies

Transform Your
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Kaar Tech - Snapshot
Founded in 5000+ 10+ Citations
Man Years of SAP Expertise
2006
Global Locations
750+ 250+
Featured by Gartner for
Deployed SAP Consultants Offshore SAP Delivery Team Manged Enterprise Cloud
Maran N Services for SAP in EMEA
Chairman and CEO
region
Ratnakumar N 1400+ Service & VAR Partnerships
Executive Director
SAP Projects Executed KSA (Gold), Qatar (Gold) , UK TOP 5 SAP Consulting and
Selvakumaran M
Co-founder & Director (Silver)and USA (Service) Implementation Services
provider in the Middle East
Gaurdian George 250+ 10+ with more than 20% market
Co-founder & Director share
Global SAP Customers Years of SAP Partnership

Focus Areas SAP Recognitions Products


§ SAP Quality Award ( Bronze) Winner - 2018 § SAP Quality Award (Excellence) Winner – 2014
§ SAP Quality Award ( Bronze) Winner - 2018 § SAP Quality Award (Bronze) Winner – 2014 § KTern
§ SAP Quality Award ( Bronze) Winner - 2018 § Best SAP Implementation Project – 2013 § AI.DSD
§ SAP Quality Award (Silver) Winner - 2016 § SAP Quality Award (Silver) Winner - 2011 § KCloud
§ SAP Quality Award (Silver) Winner - 2015 § SAP Quality Award (Bronze) Winner - 2010 § KLearn
§ SAP Quality Award (Bronze) Winner - 2015 § KNet

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Kaar Tech - Clientele
KSA QATAR UAE US/UK/ NL

KUWAIT OMAN BAHRAIN APAC

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© 2018 Kaar Technologies, All rights reserved.
Kaar Technologies is one of the largest and fastest growing pure-play SAP consulting firms in the world with a strong customer base in the EMEA, NA
© 2018 Kaar Technologies, All rights reserved.

and APAC markets.

Kaar Technologies provide SAP consulting services for SAP S/4HANA, SAP Cloud Solutions, SAP Leonardo, IOT, and in Block-chain for 15+ industry
verticals such as Oil and Gas, Financial Services, Chemical, Manufacturing, Professional Services, Engineering and Construction, Public Sector,
Healthcare, Real estate.

For business enquiries, contact us at: https://kaartech.viewpage.co/contact-kaar-technologies

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