SANPAK ENGINEERING INDUSTRIES (PVT) LTD.

WH/PRS-2-4-029-0024
Production and Service Provision
SPK PAGE 1 of 5
(Preservation of product)
WORK INSTRUCTIONS
DATE 10 / 09 / 02
FOR

1.0 OBJECTIVE
To preserve the conformity of product during internal processing and delivery to the customer
destination.
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2.0 SCOPE
The WH staff will ensure proper handling, packaging, storage, protection and delivery of product
in line with work instruction defined below to meet the objective. All other departments ie; QA/QC
and PD will be responsible to handle, protect, process or carry out packaging and delivery while
the products are in their control according to procedures.

3.0 PROCEDURE

3.1 General

3.1.1 The warehouse staff will ensure that the shipment in the container, truck or vehicle
appears to be in good condition, the cartons are in tact, in upright position and seals
(where applicable) are in place when transported from port or suppliers or from SPK to
customers. In case of damage, QA will be informed.

3.1.2 The light cartons will always be placed / stacked and stored above heavy cartons to avoid
damage to cartons below in the rack or truck or vehicle.

3.1.3 For parts such as nut, bolts, washers, small plastic parts and brackets weighing scale
shall be used to expedite the counting process. In case of doubt / malfunction of the
weighing scale, physical counting is done instead.

3.1.4 All the material, to be handled for In-Coming, In-Process or Out-Going

purposes shall be kept in already marked designated areas (counting or hold area)
temporarily for processing.

3.1.5 No material will be kept in the WH with no status defined on it. Materials for which the
status is defined, WH In-charge shall check the location / position from the bin card and
will place the cartons in the respective specified areas as mentioned on the bin cards.

3.1.6 As soon as the material is shifted to location, updating / posting of material / parts in bin
card and computer is carried out.

3.1.7 While stacking the cartons, the WH in-charge shall ensure that all the cartons are so
stacked that the identification marks regarding its contents and status on the cartons are
identifiable and visible.

3.1.8 For FIFO, GRN No. mentioned on boxes will be used when the material is in CKD state.
Once it is converted to CBU, the lot number control will be used for FIFO.

3.1.9 WH Manager will carry out random stock audit on weekly basis in which minimum five
items will be checked physically and will be compared with Bin Cards, Computer
Inventory, Location and a report in a Tabulated Form will be generated and kept in record.

Do not duplicate. This is a controlled copy, the color of the stamp is GREEN
 SANPAK ENGINEERING INDUSTRIES (PVT) LTD.
WH/PRS-2-4-029-0024
Production and Service Provision
SPK PAGE 2 of 5
(Preservation of product)
WORK INSTRUCTIONS
DATE 10 / 09 / 02
FOR

3.1.10 If during this audit, some parts are found deteriorated, they shall be segregated from rest
of the stock and appropriate actions shall be taken by the WH in-charge.

3.2 Handling UNCONTROLLED COPY

3.2.1 Incoming (Imported Parts)
3.2.1.1 Upon arrival of goods, the warehouse staff will inform QA department and after getting the
go-ahead from QA, the warehouse in-charge shall start the operation of unloading and
ensures that precautions for handling are being followed.

3.2.1.2 The material will be kept in pre-inspection designated areas and once the status is
defined, WH In-charge shall place the cartons in the respective specified areas after
checking the location / position from the bin card and will update / posting of material /
parts in bin card and computer.

3.2.2 Incoming (Local Parts)

3.2.2.1Once confirmed by the PUR that the goods are in order (free from visual defects), the WH
staff shall receive the goods on the delivery note(PUR/DN-3-x-xxx-0003) and count them
as per delivery note/ delivery challan.

3.2.2.2Goods Receiving Note (WH/GRN-3-x-xxx-0001) is prepared accordingly by WH. In case of

any difference in quantity of goods (in comparison to the deliver challan), the PUR
department is informed of short comings.

3.2.2.3The delivery note and GRN along with the goods are handed over to the QA department
for carrying out Incoming Inspection.

3.2.2.4In case of rejection the goods as mentioned on the GRN shall be handed over to PUR
department.

3.2.2.5Once the GRN is cleared the parts shall be placed in the designated racks as per
location mentioned on the bin cards.
In process
Handling Rejection
3.2.3 Handling (In-Process)
3.2.3.1The goods issued to production or any other department for in-house processing shall be
issued on Store Issuing Requisition (WH/SIR-3-x-xxx-0002).

3.2.3.2Warehouse staff shall receive the goods on Store Receiving Note (WH/SRN-
3-x-xxx-0003) after confirming the inspection status of the finished goods by referring
to status sticker and stores it in the respective area as per location mentioned on the
bin card

3.2.4 Handling (Outgoing Stage)

3.2.4.1 All the products required for delivery shall be collected from respective areas CBU section
as per customer delivery schedule or upon receipt of information from planning
department and shall be brought in the marked disbursement area.

3.2.4.2 Before taking out cartons from racks, the warehouse staff shall make sure that the passed
status is defined on cartons.

Do not duplicate. This is a controlled copy, the color of the stamp is GREEN
 SANPAK ENGINEERING INDUSTRIES (PVT) LTD.
WH/PRS-2-4-029-0024
Production and Service Provision
SPK PAGE 3 of 5
(Preservation of product)
WORK INSTRUCTIONS
DATE 10 / 09 / 02
FOR

3.2.4.3 In case of replacement parts, warranty parts or spare parts, the QC department in line
with the procedures set to verify the customers request shall inform warehouse staff and
the goods shall be dispatched to customer following the same out-going stages
mentioned above, under intimation to MP.

3.2.4.4 The records of parts which shall be sent out to suppliers or customers using factory
returnable or non-returnable gate pass, such as parts / components / instruments for
repair, modification, development, fitment, shortages, replacement and testing etc. will be
maintained on outward gate pass register Document No. WH/OGPR-3-x-xxx-0011.

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3.2.3 PACKAGING
3.3.1 PD & ED shall design and PD shall manufacture all sorts of internal thermo-pore packing
and packing boxes depending upon the requirement and the raw materials available in-
house but those packing materials that cannot be manufactured in-house shall be
developed by the local suppliers as per work instructions for the development of the parts.

3.3.2 PD shall ensure that Qty / set is packed and strapping (if required) carried out according
to the Out going Parts Packing List.

3.3.3 Staples, heat sealing, packing tapes and other ancillary packing shall be used according
to the size and shape of the product to be packed.

3.3.4 All cases (i.e. plastic bags) and carton boxes shall be clearly marked with their respective
packing list, case or carton numbers.

3.3.5 Every carton box shall contain the necessary information including Lot #, model, QC
status, and instruction about fragile material for proper handling, stacking and storage.

3.4 STORAGE & PROTECTION

3.4.1 All such material which is “pending delivery or use” or those which has an expiry date
such as chemicals and liquids is checked from time to time. All such material which can
deteriorate or rust due to humidity shall be checked once a month or earlier depending
upon the shelf life and a periodic record is maintained accordingly.
3.4.2 All the fire hazardous and inflammable material shall be placed in a separate, clean and
well ventilated area on pallets. All such material shall be stored in a very careful manner
to avoid injury.
3.4.3 The persons storing such chemicals protect themselves by using gloves, masks, and
goggles.

3.4.4 All the rust-able material shall be kept after applying rust preventive oil / lubricant to
avoid rusting and are forwarded to PD department for further processing as soon as
possible.

3.4.5 The material shall be packed in plastic bags/ carton boxes after treatment.

3.4.6 All rubber material such as hoses and other rubber and plastic parts don’t stack on each
other unless packed in cartons to avoid deformation and shall be covered with plastic
sheet to avoid dust and humidity.

Do not duplicate. This is a controlled copy, the color of the stamp is GREEN
 SANPAK ENGINEERING INDUSTRIES (PVT) LTD.
WH/PRS-2-4-029-0024
Production and Service Provision
SPK PAGE 4 of 5
(Preservation of product)
WORK INSTRUCTIONS
DATE 10 / 09 / 02
FOR

3.4.7 All supplied parts received by the warehouse shall be inspected for any defect or
deformity of packaging. The goods from the torn or deteriorated packaging are shifted to
other cartons in-house.

3.4.8 The WH in-charge shall keep a vigilant eye on all such areas where there is a possibility
of moisture or dust and shall take appropriate measures to plug such areas, so that the
material does not get deteriorated.
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3.5 DELIVERY
3.5.1 Pre-Delivery Storage
3.5.1.1 Once the CBU stock is received in the WH awaiting delivery, WH In charge randomly shall
check the packaging and the status of the CBU. If any non-conformity is found, it shall be
immediately brought into the notice of QA for appropriate action.

3.5.2 Delivery of CBU (Finished Goods)

3.5.2.1The MP department will provide the Customer Delivery Schedule to WH for onward
delivery to customers. QA department, Adm. & Fin departments prepare necessary
documentation before delivery. On the basis of FIFO, the respective lot no is used by the
PD and WH departments.

3.5.2.2 The WH staff shall record the Serial numbers of the compressors shall be recorded by the
Warehouse staff on Lot No. Control Form (WH/LCF-3-x-xxx-0010).

3.5.2.3 Pre-packed systems / parts shall be transferred to the delivery area for verification by the
warehouse in-charge and the “passed” status is verified.

3.5.2.4 Once the documentation is complete and WH department receives these documents, the
warehouse completes internal documents.

3.5.2.4.1 Four (4) copies of Delivery Challan.

3.5.2.4.2 Two (2) copies of Packing List.

3.5.2.5 After the verification of the condition of vehicle by QA inspector, the systems shall be
loaded on the vehicle in his presence. The security personnel shall also be present at this
occasion.

3.5.2.6 The WH in-charge shall make sure that the cartons are well placed and tied on the
delivery van, so that no damage occurs.

3.5.2.7 Store bin cards and computer shall be up-dated as soon as the vehicle leaves the factory
premises.

3.5.2.8 In case of replacement parts, warranty parts or spare parts, the QC department, in-line
with the procedures set to verify the customers request shall send its internal request to
warehouse along with the related documents to issue the materials to customer under
intimation to Planning department.

3.5.2.9 The warehouse shall record the related data e.g. Model, Serial No., Lot no: etc. of the
goods, which are to be delivered.
UNCONTROLLED COPY
Do not duplicate. This is a controlled copy, the color of the stamp is GREEN
 SANPAK ENGINEERING INDUSTRIES (PVT) LTD.
WH/PRS-2-4-029-0024
Production and Service Provision
SPK PAGE 5 of 5
(Preservation of product)
WORK INSTRUCTIONS
DATE 10 / 09 / 02
FOR

4.0 REFERENCE
4.1 Store Issuing Requisition (WH/SIR-3-0-xxx-0002)
4.2 Outward Gate Pass Register (WH/OGPR-3-x-xxx-0011)
4.3 Goods Receiving Note (WH/GRN-3-x-xxx-0001)
4.4 Monthly Expiry Record (WH/MER-3-x-xxx-0011
4.5 Lot No. Control Form (WH/LCF-3-x-xxx-0010)
4.6 Delivery Challan (WH/DC-3-x-xxx-0009)
4.7 Bin Cards (WH/BC-3-x-xxx-0008)
4.8 Weekly random inventory check report (WH/WIRC-3-x-xxx-0012)

5.0 DISTRIBUTION

Distribution will be made in accordance with the Distribution List (CPT/DL-3-x-xxx-0014) and
Distribution Sheet (CPT/DS-3-x-xxx-0003)

WRITTEN BY DATE

MANAGER WH

APPROVED BY DATE

MANAGER WH

Do not duplicate. This is a controlled copy, the color of the stamp is GREEN