BARANGAY INFORMATION SYSTEM FOR RESIDENT Final1-5

St.
Vincent College of Cabuyao

Mamatid, City of Cabuyao, Laguna
Bachelor of Science in Information Technology
BARANGAY INFORMATION SYSTEM FOR RESIDENT’S OF
BARANGAY PARIAN
A Research Proposal Presented to the Faculty of College of Information Technology
ST.VINCENT COLLEGE OF CABUYAO

Mamatid,City of Cabuyao Laguna
In Partial Fulfillment
Of the Requirement for the Degree
BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY
By: Raymart V. Aguinaldo
Jayson Bautista
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St. Vincent College of Cabuyao
Chapter I
Introduction
Historical Background
The rapid growth of technology has contributed a lot to the continuous progress of
all classes of industry. However, some sectors today seem to left behind in adapting the use of
different methods to allow progress on their part. Nowadays, business people define the
application and problem to solved by the computers.
Computerization is a control system that manages processes in the industrial
workplace. It reduces human errors and processing time, thus it can boost productivity and
result in high quality of production. This can result in a system well integrated process that
can perform much faster and more accurate than the manual system.
Barangay Parian’s official information system in Calamba is still using a manual process in
generating reports they need submit to particular agencies. Their disadvantage is that they do
not have a centralized and accurate system for storing records and updates of activities to the
residents of barangay Parian.
An information system is computerized database, accept, and store data. This makes
it useful for analysing data and report results to the residents of barangay Parian. The aim of
this study is to develop an information system for the residents of barangay Parian. This study
will benefit the residents of barangay Parian and the people who will manage the files and
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information for it will be easy to access the information they need. This will also lessen the
wastage of papers, it is cost efficient for barangay officials, administration, and agencies. The
information of the barangay parian will easily be maintained for any changes or updates using
the proposed system.
Thus, the researcher proposed computerized a information system of Barangay Parian,
Calamba City, that will give safer storage, fast retrieval of files, maintains reliability and
accuracy, and faster tracking of the files. Proposing software for records is very useful to the
staff, from hand written records and manual issuing Barangay clearance, certificates and other
barangay papers.
The Company Profile and its background
Barangay is the small administrative division in the Philippines and is the native
Filipino term for a village or district. Barangay are further subdivided into smaller areas called
Puroks. A barangay is lead a governed by its barangay officials. It is composed of a Punong
Barangay or Barangay Captain/Chairman,seven (7) Barangay Councilors or Barangay
Kagawad and a Sangguniaang Kabataan Chairman. Together with this is the Barangay
Secretary and a residing midwife or a doctor that manages and supervise the barangay health
center. Barangay Parian is one of the barangay having the biggestt number of population in
the municipality. Having the population of 23, 947 people with 1,052 household according to
National Statistic Office based ont he census dated 2018. The chairman of the barangay is
Honorable Barangay Captain Perez Rodney P.
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Statement of the problem
Barangay Parian until now is using manual system. The barangay usually keep their
data hand-written on paper, and file it in a folder. Then the secretary will generate the list of
all the names of an individual in a household in each Purok, in hand-written again. In tracing
the records, the secretary will find it one by one. It takes a lot of time. These records are very
important for different purposes, it should be stored securely
The proponents observed the problem of Barangay Parian. As a result, the proponents create
a system that will aid the difficulties in the barangay. The said system will reduce the hard and
longtime procedure, and it will be effective in maintaining, searching, and storing of records
and generating reports of the residents.
Specific Problem
 Barangay Parian residents can use this system easil
 This system lessen the time consume of every residents who filling up the data forms?
 This system have a safe and organized storage
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Objectives
The main goal of the study is to develop a computerized a Barangay Information
System that can automate the record-keeping process in order to produce efficient and
accurate reports and proper automated files management. Furthermore, the system will be
able to secure residents confidential records, to easily update resident’s profile, provides
backup database of all records and to issue certificates or permits and other related records.
Specific Objectives
 This system is human friendly this can use easily. This system provides instruction to
follow of every residents.
 This system can minimize time for processing of various task thereby reducing time
consumption.
 This system have a safe data storage only admin can see the private information of
resident.
Significance of the Study

The following group of people will benefit from the study. First, barangay officials,
the study will help barangay officials to be knowledgeable enough on recording of data. They
will also be provided with a background about the system to become more advance and be
familiar in having a new way of recording data. It will help them minimize the effort and time
they exert in terms of gathering the data or information of the residents. Second,
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administrators, the result of this investigation would serve as a benchmark for an efficient
handling of records.
 Admin – Manages the adding data, updating and storing records, and printing a
documents, note a report and meetings.
 Future Researchers - Would see the possibilities of upgrading the system.
 Residents - Fast and friendly transactions, have the benefits of the printed receipts
right after purchasing an any document
 Researcher – Student, teacher, programmer and web-developer can benefit in this
system through a detailed document.
 Other Barangay – Would have an idea of upgrading from manual system to
computerized system.
Scope and Limitation
The Scope of Information system covers the recordings of every resident’s
information and maintenance such as list of every resident’s information in the Barangay
Administrators have total access to the system, insert, view, update and delete every residents
records that are officially leaves in the barangay and search resident’s profile information.
The Limitation of Information system is only limited to the data records of every resident in
barangay Parian. The people of barangay Parian are not allowed to view a other data
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Chapter II
Review of Related Literature and Studies
This chapter present the viewer of related literature and studies which is relevant to
the present study.
Review of Related Literature
This discusses the foreign and local literature. The information indicated were gathered
in internet sites, journals and various books relating to the researcher’s topic.
Foreign
The computer based information technology serves heavily to the human resource
information system applications, which provide rapid information dissemination and feedback
would be impossible by not having computerized support, (Benjamin, Alan, and Benson,
1986), (Nishad Nawaz and Anjali, 2014), (Nishad Nawaz, 2014), (Nishad Nawaz, 2012a),
(Nishad Nawaz, 2013b), (Nishad Nawaz, 2012c), and (Nishad Nawaz Maditheti, 2017). Based
on a systematic review, this paper proposes a conceptual framework that can be used to know
the human resource information systems’ contribution to human resource management
services.
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According to (Lovaas and Wagner, 2014) Having in mind the definition of
Information Systems (IS) mentioned in the previous section, the Information Technology (IT)
could be seen as a subset of IS. The IT Auditing is considered as being a quite new discipline.
Despite this fact, it has an important role in the life of a business due to its critical support in
improving the control of the information produced inside of an organization.
According to Dunn & Scott (2015), science and technology is the root of emerging
innovations in this world. For many years now, a person in this field of expertise does not
stop to reshape the landscape of today’s business world. Information System has made huge
impact into the school arena. It is a system that is built on innovative program strategies. It is
a system that will help both the system personal-in-charge and the students to easily know
their information in a lesser time.
According to Mr. Jefrey Whiten et al (2014), it is all about information systems
development methods. All business and organizations develop information systems. System
analysis and design is about business problems solving and computer applications. This book
contains the methods that can be applied into a wide variety of problems domains not just
those involving the computer. It gives idea to the proponents in regards with the system
development methods that will help any business and organizations problem.
According to Aaron Swartz (2016), SIS process is typically completed into students
school career and encapsulates each of the facets of knowledge built up and literacy value,
including learning what type of SIS is available, finding and accessing system sequence,
evaluating tools for the information and then synthesizing the student information system into
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certain and product for a better career patterns as it seemed like the ideal project to focus SIS
and relate it to ample literacy instruction around. While the students had all performed
database searches before, they were less likely to have taken advantage of the search
management tools available to them through educational database, how to set up automatic
searches to help streamline the research process.
Ensuring the compatibility of an information system with current work practices of an
organization could also be considered as a necessary component for the acceptance of
information technology. If the technology in use is perceived to, for example slow down
procedures or increase workloads of the employees, then patterns of resistance that lead to a
poor user acceptance may emerge (Moores, 2014).
Fred Davis developed the technology acceptance model in order to explain the reasons
behind user acceptance of information systems, and according to his theory the two main
factors that determine user acceptance are perceived ease of use and perceived usefulness of
the system. End user’s attitude towards the use of a specific information system consists of at
least these two factors, and this attitude in turn affects behavioural intentions, however,
according to the model there is also a direct link between perceived usefulness and intentions
of use, which suggests that perceived usefulness has a bigger impact on a person’s use patterns
than perceived ease of use. Actual system usage behavior is ultimately defined by the intentions
of the user. (http://edutechwiki.unige.ch; “Technology Acceptance Models”, 2014.).
The importance of information systems (IS) has dramatically increased during the past
decade as an in-creasing number of businesses have implemented them (Davidavičienė 2015;

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Paliulis et al. 2015). A modern organization could not be imagined without an efficient
information system.
Fred Davis developed the technology acceptance model in order to explain the reasons
behind user acceptance of information systems, and according to his theory the two main
factors that determine user acceptance are perceived ease of use and perceived usefulness of
the system. End user’s attitude towards the use of a specific information system consists of at
least these two factors, and this attitude in turn affects behavioural intentions, however,
according to the model there is also a direct link between perceived usefulness and intentions
of use, which suggests that perceived usefulness has a bigger impact on a person’s use patterns
than perceived ease of use. Actual system usage behavior is ultimately defined by the intentions
of the user. (http://edutechwiki.unige.ch; “Technology Acceptance Models”, 2015.).
Analysis of research made by Awais et al. (2015) showed that over the past few
decades, companies all over the world started to notice a great need for information systems
in the business field. It was hardy possible to ignore the significance of benefits and a
possibility to increase business performance through such an investment. It was quickly
observed that an IS can help a business to save money, in-crease the competitive advantage
and improve performance, thus creating more profits.
Awais et al. (2015) provided few other definitions of information systems, describing
them as a combination of an information technology and human resources that use the
technology to perform some actions in support of business processes. These could also be
named as the application landscape. The notion “information systems” could also be used to
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describe interaction between users, algorithmic processes, information and technology.
Furthermore, an information system could be understood as a semi-formal language that
enables an improved decision-making pro-cess and supports other actions. The main function
of an information system is to process (collect, transfer, store, process, and share) information.
There might be a lot of different definitions for an information system as it might be
perceived from different points of view; however, in all cases, they refer to the systems that
are commonly grouped into five categories. − Office Information Systems (OIS) −
Transaction Processing Systems (TPS) − Management Information Systems (MIS) − Decision
Support Systems (DSS) − Executive Support Systems (ES).
Executive support systems receive information from management information
systems and decision support systems. Management information systems are using data from
office information systems, transaction processing systems and decision support systems.
Decision support systems use data from management information systems, transaction
processing systems and office information systems. Office information systems are supported
by management information systems. Transaction processing systems are the only systems in
the network that serve as information “providers” rather than “consumers”.
Different descriptions are suggested in various scientific sources regarding the
purpose, functionality and operational areas of the systems provided above. The most relevant
explanations of every system are provided to gain a better understanding of the information
systems and their influence on improvement of business performance.
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An Office Information System (OIS) is an information system that enhances business
processes and makes communication between users easier through the use of hard-ware,
software and networks. Using computers and other electronic devices, employees perform
most of their task automatically rather than manually (Awais et al. 2014).
DwiParawanto (2014), in his research entitled Patient Administration and Registration
Information Systems in SADEWA Mother and Child Hospital, generated Patient
Administration and Registration Information Systems which processes data of patients,
doctors, employees, examinations and administrations. The data then was considered as
references for decision making by the doctors or the hospital, thus the services to patients
would be improved.
Ahmad Anshari and Bambang E P (2015), in their journal entitled Distributed Data
Patient In Medical Record Information System, with the Information system will be able to
overcome the problem of data search quickly at a hospital. Patients who visit any hospital will
feel comfortable and Mall practice would be suppressed because can easily find previous
patient history data, so as to determine the subsequent diagnosis becomes easier.
An article from Web Designer magazine dated 2015 by Steve Jenkins entitled “Pay As
You Go Advertising”. It shows that for most types of advertising, advertisers pay for people
to see the ad. With Google Adwords, the advertiser only pays when someone clicks on the ad
and visit the website of the business. The advertiser have complete control of adjusting or
customizing the ad campaigns like how much to spend, who sees the ad, and where and when
the customers see it. It is related to the study because it tells about Google Adword which will
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be of much help to advertisers and the business itself. It also shows that it is easy for advertisers
to make an ad campaign of the business because they have the complete control and also help
the business to be popular.
During the recent two decades, Web based Management information system
WBMIS as a type of information systems has widely spread and becomes one of the
most important resources in providing the key organizational activities such as
automation of everyday tasks and decision making process (Piccoli, 2014).
Local Literature
Pacio (2014) on her thesis entitled “Online Student Information System of Benguet
State University” gave emphasis that as main goal of the school “to generate and disseminate
new knowledge and technologies that will promote sustainable resource development and
enrich the competent and effective services geared towards efficiency and economy” which is
inconsistent with the existing student information system of the Kalinga State University Rizal
Campus.
Based on Pacio (2014), changes in the Information Technology (IT) allows school to
utilized database and applications such as Online Student Information (OSIS) thus, making at
the access of records centralized. One of the changes that came about was the Online Based
Applications. The applications improved the traditional transaction processing system because
of its effectively to acquire process store and retrieve information from the internet. Moreover
the system is accessible to all student’s information. Benguet State University (BSU) is still
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using a semi computer based system in paper based student information and also laborious
due to repetition the process done in filling and updating of records. As main goals of the
school “To generate and disseminate new knowledge and technology that will promote
sustainable resource development and enrich the competent effective services geared towards
efficiency and economy” The current system is inconsistent with the assorted schools main
goals.
International Journal of Sciences Basic and Applied Research (IJSBAR)(2014) One of
the key factors in creating high performance organizations is having a valid, well-organized
and ready to use information. Nowadays, it is being considered as one of the most important
assets of an organization. Having the right information at the right time is essential to make
the right decision in attaining the objectives of the organization. That is why information
should be properly managed and organized in order to maximize its value and one way of
managing information is having a well-structured information system. Information system is
a set of interrelated components that collect/retrieve, process, store and distribute information
to support decision-making and control in an organization. In addition to supporting decision-
making and control, information systems help managers and workers to analyze problems,
visualize complex subjects and create new products. It contains information about significant
people, places and things within the organization or in the environment surrounding it. In
order to have an information system, there had to be raw data that had to be transformed into
information, which was meaningful and useful to its users.
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Many studies have shown that proper information management contributes much to
the success of an organization be it in public or private sectors. Information Management, as
defined by [18], is a process of establishing the organizational principles for various data life
cycles across both structured and unstructured data sources, instituting a committee to govern
the principles, and setting up the processes and procedures to harness the data such that
meaningful business insights are derived and delivered to the consumers at the right time in
the right format.
Managing information through a system is known as Management Information System
(MIS). As defined, management information system is an organized approach to the study of
the information needs of an organization's management at every level in making operational,
tactical, and strategic decisions. Its objective is to design and implement procedures, processes,
and routines that provide suitably detailed reports in an accurate, consistent, and timely
manner. It encompasses all the systems and processes within an organization for the creation
and use of corporate information according to Robertson. This includes people, process,
technology and content. Each of these must be addressed if information management projects
are to succeed. In many cases, ‘information management’ has meant deploying new technology
solutions, such as content or document management systems, data warehousing or portal
applications.
Goldberg, emphasized that management information systems make it possible for
organizations to get the right information to the right people at the right time by enhancing
the interaction between the organization’s people, the data collected in its various information
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technology systems, and the procedures it uses. It brings together the raw data collected by
the various business areas of the organization, which, while useful for specific functions such
as accounting, does not provide, by itself, information that can be used to make decisions. He
added that well-constructed and well-organized MIS can provide management with the
knowledge it needs to reduce operating costs and increase profits.
Effective information management however is not easy. There are many systems to
integrate, a huge range of business needs to meet, and complex organizational issues to
address. Likewise, numerous factors are to be considered to improve organizations
effectiveness and efficiency.
Management Information System (MIS) involves numerous functions and one of its
important functions is the monitoring system. According to Mugoya, monitoring is the
tracking of the information to monitor progress of a particular record. The record would show
various details to enable monitoring of various activities. Monitoring was the act of overseeing
the progress and ensuring the right system was protected, accurate data entered, complete,
verifiable and compliant with the system. At the same time, accessing data was restricted by
giving privileges to the right people to access it. With the right monitoring system, MIS could
provide timely, reliable and useful information to management for quick decision-making.
In the management information system, modern, computerized systems continuously
gather relevant data, both from inside and outside an organization.The relative importance of
information management (IM) is increasing at an accelerated pace. He added that the use of
IT predisposes public organizations to acquire specialized skills and substantial capital

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investment, improve efficiency by streamlining the management of information, and share or
disseminate information.IT may improve productivity, but such improvements occur only
when IT is introduced in conjunction with certain organizational practices oriented to take
advantage of new data availability.
Mr.Lopez in (2014) an information system helps and provides efficient and reliable
services to the students, enrollment personnel and administration. Moreover, this system
improved the process of information in terms of searching, retrieving and subject schedules.
According to Aquino (2015), importance of computer system is increasing day by day.
In the latest decades of the millennium winning organization are those which are willing to
integrate business strategy and computer information technology in plying their respective
trades. The use of computer information technology results form them to be able to develop
products facts and make decision fast, ability to have fluid organization structures, able to cope
with the demanding work force and external environment by the rapid development of
innovative approaches and lastly using information system confirms the company’s mission
and vision.
Richard (2014) emphasized that information about students is vital, but time-
consuming to manage and it is essential that the most effective tools to be usedto aid both
staff and students go about their work and studies.
According to the Republic Act No. 10175 known as the Cybercrime Law (2015); The
State recognizes the importance of providing an environment conducive to the development,
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acceleration, and rational application and exploitation of information and communications
technology (ICT) to attain free, easy, and intelligible access to exchange and/or delivery of
information; and the need to protect and safeguard the integrity of computer, computer and
communications systems, networks, and databases, and the confidentiality, integrity, and
availability of information and data stored therein, from all forms of misuse, abuse, and illegal
access by making punishable under the law such conduct or conducts.
In relation to this, the input, alteration, or deletion of any computer data without right
resulting in inauthentic data with the intent that it be considered or acted upon for legal
purposes as if it were authentic, regardless whether or not the data is directly readable and
intelligible.
According to Ford (2014), web design, when done properly is a thing of beauty.
Making a website easy for a person to navigate should be the number one goal for any web
designer. Consider usability when designing your website all time, and focus on it intently
when creating the main navigation. The overall look of the sites should reflect who the
company is, and what they do, with absolute clarity. Keep in mind, there must be a reason for
everything on the page or else it probably should not be there.
Websites were used by different organization like the institutions. There are benefits
or advantages in adopting this technology like lower costs, convenience and easy promotion.
It allows you to reach a wider community and potential audiences through internet.
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According to the Online-Student Information System of Benguet State University
(2015) it would be a new way of record management and transaction processing that would
achieve efficiency on processing student information. It would be a great help to the
administrative personnel, academic personnel, grantors or stakeholders, and students in
updating, retrieving and generating student data. The main objective of the study was to design
as a standalone student information system of Benguet State University (2015). In order to
achieve the general objective, the following specific objectives of the study were identified: 1.
To identify the information requirements in the existing student information system of BSU.
2. To identify the problems encountered in the existing system. 3. To identify the information
requirements needed. 4. To determine appropriate security and control measures are needed
for student information system. 5. To determine the benefits of a student information system
as perceived by:
a. Administration offices.
b. Parents and
c. Academic offices
d. Students
According to Swartz(2015), SIS process is typically completed into students school
career and encapsulates each of the facets of knowledge built up and literacy value, including
learning what type of SIS is available, finding and accessing system sequence, evaluating tools
for the information and then synthesizing the student information system into certain and
19

product for a better career patterns as it seemed like the ideal project to focus SIS and relate
it to ample literacy instruction around. While the students had all performed database searches
before, they were less likely to have taken advantage of the search management tools available
to them through educational database, how to set up automatic searches to help streamline
the research process.
Cambridge Student Information System Richard (2015) emphasized that information
about students is vital, but time‐consuming to manage and it is essential that the most effective
tools be used to aid both staff and students go about their work and studies. The Cambridge
Student Information System (CAMSIS) replaced various student records system used by the
colleges, departments and universities. CAMSIS provides comprehensive and accurate
information about student body and also improves data quality, reduce the administrative
burden dramatically and provides better services to both academic staff and students.
Foreign Studies
Information Systems are a tool to support information management. Information
systems are increasingly being used in organizations with the objective providing competitive
advantage. The information system used by organization can be grouped into different types
such as schedule viewing system, management information system, decision support system,
executive information system, expert systems and office information system. Information
system is used specially on companies and schools to provide information about the school
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faculty and company employees. The information society may be virtual society. A Schedule
system helps and provides efficient and reliable services to the students, enrollment personnel
and administration. Moreover, this system improved the process of searching of rooms and
subject schedules.
According to a study conducted by Qrunfleh and Tarafdar (2014), a connection
between supply chain (SC) strategy and supply chain information systems (IS) strategy was
examined, and its impact on supply chain performance and firm performance. The results also
support the proposition that an organization’s ability to use supply chain strategy to support
its core competencies is dependent on management information systems’ functional
capabilities.
According to the study of Albert Huang et al (2014), the functionality of an
information kiosk can be extended by allowing it to interact with a smartphone, as
demonstrated by the Kimono system, and the user interface can be greatly simplified by
“associations” between pieces of information. A kiosk provides information that is relevant
to a particular location and can use valuable context information, such as the fact that a user
is physically standing in front of the kiosk, to tailor the display.
On the other hand, the study of Rowley J. discusses and analyses the latest generation
of information kiosk, Kiosk 21, which features information provision/promotion, interaction,
transaction and relationships. In contrast to their as based predecessors, five case studies of
such kiosk located respectively in an airport, railway station, car rental base, hotel lobby, and
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shopping mall are analyzed to demonstrate the way in which the kiosks are implemented to
meet the differing requirements of customers in different contexts.
In the study of H. Yalcin et al (2014), this paper presents the design and evaluation of
a multi-lingual fingerspelling recognition module that is designed for an information terminal.
Through the use of multimodal input and output methods, the information terminal acts as a
communication medium between deaf and blind people. The system converts finger spelled
words to speech and vice versa using fingerspelling recognition, fingerspelling synthesis,
speech recognition and speech synthesis in Czech, Russian and Turkish Languages.
According to John Hop kin’s University (2014 -2015) Homewood (John Hop kin’s
University S.Y. 2014 -2015) prioritize the schedule system resource to be used as fully efficient
as possible. The schedule system provides equitable access to a variety of rooms, time
management and faculty information, as well as to provide the students to search more
information on their own.
A research study conducted by Shuai Yuan, Ahmad Zainal Abidin, Marc Sloan and
Jun Wang from Cornell University of Ithaca, New York on June 2014 entitled “An Interplay
among Advertisers, Online Publishers, Ad Exchanges and Web Users”. The researchers
conclude that Internet advertising is a fast growing business which has proved to be
significantly important in digital economics. It is vitally important for both web search engines
and online content providers and publishers because web advertising provides them with
major source of revenue. Its presence is increasingly important for the whole media industry
due to the influence of the web.

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For advertisers, it is a smarter alternative to traditional marketing media such as TVs
and newspapers. As the web evolves and data collection continues, the design of methods for
more targeted, interactive, and friendly advertising may have a major impact on the way our
digital economy evolves, and to aid societal development. It is related to the study because
Google online advertising is one of the internet advertising in which it helps lots of businesses.
Since Internet advertising is a fast growing business, it also help the economy.
Local Studies
According to Evangelista (2014) the university’s Student Information System (SIS) of
Nueva Vizcaya State University is a secure, web accessible interactive computer system that
allows user access to grade reports, transcripts, schedule of classes, and remaining balance for
the semester and register for classes online. Through the system, students would be assigned
a unique identification number. All data to and from the university would use that unique
identifier. The use of individual student records would: 1) Increase the admissions capacity to
follow a student’s progress over time; 2) provide better quality data to drive more enlightened
policy decisions resulting in enhanced educational opportunities for all students; 3) reduce data
collection burden through a web enabled SIS; and 4) as a tool of parents in monitoring the
academic performance of their children.
International Journal of Sciences: Basic and Applied Research (IJSBAR)(2014) The
emphases of the study were web based system which automatically identifies experts in an
area, based on the documents already published on an organization's intranet or part of the
corporate data. The system can be queried like a standard Web search engine, but instead of
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producing documents, it provides a list of experts. Each expert listing includes contact details
and supporting evidence. The study revealed that use of structured corporate information
improves the accuracy of finding experts. The above review is related to this paper in terms
of determining a person’s qualification through documents provided by the source which
could easily be queried online.
Mugoya (2016) studied the requirements of Management Information System for
Uganda Prisons Department and found out that it was possible for the department to
implement the system. He was able to set up a prototype which used to test the
implementation of a computer-based information system that added prisoner’s details stored
this data and output various reports of the committed and convicted prisoners with the
information system. The present study is similar to Mugoya’s work as both are using a system
to monitor and update their respective subject’s records to effectively attain their objectives.
In [17]; the paper focused on developing a set of guidelines, which can be followed for
preparing the sites for the various server and computer rooms which will be setup in tertiary
institutions in Nigeria. These guidelines provide a generic framework for various aspects of
Information Technology (IT) site preparation, specifically for setting up server rooms in a
local area network enable environment. The authors aimed to establish a Management
Information System in tertiary institutions, so that information can be extracted from the
operations systems to provide a stimulus for decision-making by the management. This study
is akin to the present study in a sense that it is also intended to provide ways to an education-
related institution for a more reliable and timely decision-making activities.
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Pougatchevet and his colleagues [14], studied on the technical aspects of the integrated
management information system for 165 International Journal of Sciences: Basic and Applied
Research (IJSBAR) (2014) Volume 13, No 1, pp 160-177 educational institutions. Authors
practically implemented the e-Management Control and Evaluation System (e-MCES) in the
University of Technology, Jamaica (UTech). The intention of the e-MCES is to provide a
robust yet flexible online tool for the University to measure how well it is able to achieve its
strategic targets, while providing a mechanism for communicating with each staff member
their individual contribution to the success of the institution. The system provides an accurate
diagnosis of the educational reality and an objective assessment of the impact of intervention
policies to society. On the other hand, the information produced by the system may be used
as social control tool to press those responsible for managing the educational system to
produce necessary improvements. This study is very much related to the present study as both
has the intention to improve the educational structure of a country For development of
educational institution’s strategy and policy, timely and precise analysis of information is
essential.
Theoretical Framework
The conceptual framework of the study uses the input-process-output (IIPO).The
Researchers aim to determine the knowledge requirements, Software requirements and
Hardware requirements which will be used to determine what is needed by the system, a
conceptual model is developed as shown in Figure 1.
25

The Input of the study contains of knowledge requirements, tackling about the user
knowledge in using computers and barangay information system. The software Requirements
discusses the software needed by the system.
The Process of the study contains the discusses of the Planning, Analysing, Design,
Implementing or testing and Maintenance of a system.
The Output process which will be described the Barangay Information System.
Review of the literature and related studies, the searcher can formulate a tentative theoretical
for his research problem. This is represented in a diagram using Input-Process-Output (IIO)
model in developmental research.
Conceptual Paradigm
The research paradigm that guided this study is shown in Figure 1 allows, Input
Process Output Approach.
26
INPUT PROCESS OUTPUT
Resident’s information
Admin (log in)

Determine of the status “Barangay
 Username of “A Barangay Information
 Password Information System” in
 Register terms of : System for
 Add 1.1 Records residents of
 Update 1.2 Documents
Barangay
 Delete System Development
 Search parian”
Determine of the Level
Software Requirements of “Barangay
1. Visual Basic Information System”
2. SQL 2017
2.1Functionality
Requirements 2.2Reliability
2.3Usability
 Intel ® Celeron
2.4Efficiency
(up to 2.41 Ghz)
or Higher
 AMD A4 or
Higher
 500GB Hdd or
higher
 2GB RAM or
Higher
 Intel Hd Graphics Evaluation
or higher
Figure1.0: Conceptual Framework
Figure 1 shows the basic and concept and steps involved in the system
27
CHAPTER III
RESEARCH METHODOLOGY
This chapter presents the project development, project design, operation and testing
procedure and the evaluation procedure. The objectives of this study is to identify the
information data of a barangay residents of Parian and also to centralized a data and
information needed, the system software development methods used, instruments and
statistical treatment of data present the whole methodology.
PROJECT ACTIVITIES
This activites shown in figure 1.0 that can proponents use a day and time
For make a system to present this in a client and also to thesis for purposes.
PROJECT TIME TABLE
Description Start Time End Time Date
Chapter 1 2:00 pm 10:00 pm 01-12-2019
Chapter 2 09:00 am 04:00 pm 01-16-2019
1:00 pm 9:00 pm 01-20-2019
09:00 am 10:00 pm 01-23-2019
28

System 2:00 pm 3:00 am 02-09-2019
Chapter 3 4:00 pm 8:00 pm 02-16-2019
System 6:00 pm 4:00 am 02-23-2019
System 1:00 pm 7:00 pm 02-25-2019
System 1:00 pm 10:00 pm 03-02-2019
System 1:00 pm 10:00 pm 03-10-2019
System 1:00 pm 10: 00 pm 03-17-2019
System 1:00 pm 10: 00 pm 03-24-2019
Chapter 4 2:00pm 9:00pm 03-22-2019
Chapter 5 2:00pm 7:00pm 03-24-2019
Table 1.0: Show the project time and activities of a proponents
29
Chapter 4
THE SYSTEM
This chapter presents the project description, project structure, project capabilities and
limitations of the study.
A. The existing system
Barangay Parian’s official information system in Calamba is still using a manual process
in generating reports they need submit to particular agencies and have no existing system.
Their disadvantage is that they do not have a centralized and accurate system for storing
records and updates of activities to the residents of barangay Parian.
An information system is computerized database, accept, and store data. This makes
it useful for analysing data and report results to the residents of barangay Parian. The aim
of this study is to develop an information system for the residents of barangay Parian. This
study will benefit the residents of barangay Parian and the people who will manage the
files and information for it will be easy to access the information they need. This will also
lessen the wastage of papers, it is cost efficient for barangay officials, administration, and
agencies. The information of the barangay parian will easily be maintained for any changes
or updates using the proposed system.
30
Figure 1.2 : Show the function of a barangay official and use
to provide a system.
Barangay Captain
Executive, Legislative and

Judicial
Barangay Counsilors SK Chairman
as stated is to lead the
'Lupon ng Tagapagpamaya'
Legislative and maintain order in the Issues resolutions
community such as settling and implements
Powers, Duties and trivial disputes between programs in
Functions Head of neighbors and prompting addressing youth
the barangay gover patrols affairs
nment of Barangay tanods to
ensure the safety and
security of the people
Barangay Secretary SK Counsilors
Barangay Treasurer
The barangay approve resolutions

secretary mostly and appropriate
does the office work The Barangay money allotted to
in Treasurer has the council
the barangay hall. . the responsibility o
f collecting and
issuing official
receipts
31
B. THE PROPOSED SYSTEM
Develop a Barangay Information System. This provides a record keeping and

updating information and it also allows the admin to search or view records of residents
data of barangay parian.
The proposed system is also Barangay Information System for the benefit of a
Barangay but this time this proposed system. The researchers added this system to enhance
more the effectiveness of MIS.
System Development
In a digitally-dominated era, the development of a Barangay Information System
that of all barangay official and staff and resident in barangay parian, with fast and reliable
access proves to be a big help in data organization . Thus, this work describes our
development methodology for Barangay Information System in barangay parian.
Start
Login
Registration User Report
Add , Update ,delete (Admin) Printed Copy of

Barangayy Clearance
Search ,
Records in Barangay
LOGOUT
Parian.
Figure 1.0: Data Flow Diagram
32
Software Development
1. Software development, was used to program the design in Barngay
Information System and Visual Basic, SQL Management Studio for back-
end development.
2. The activity case activity diagram is shown in Figure 1.0:
Approve/Barangay Information System

Administrator
Barangay
Return Information Information
System for
Barangay Records residents data of
Barangay Parian.
Officials
Data
Figure1.1: Data Flow Diagram
33
Figure 1.1: shows the data flow diagram of the system. It is a graphical representation
that depicts the flow of information and the transformation that are applied as data moves
from input to output.
Operation and Testing Procedure
The researchers used the internet as one of the sources to gather the needed data for
the proposed system.
Table 1.0: Recommended Hardware Requirements
CATEGORY SPECIFICATIONS
Processor Intel ® Celeron or Higher
AMD A4 or Higher
Random Access Memory (RAM) 2 GB or Higher
Intel ® HD Graphics or
Video Resolution Higher
Radeon HD Graphics or
Higher
Hard Disk Drive 500GB or Higher
34
Table 1.1: Recommended Software Requirements
CATEGORY SPECIFICATIONS
Operating System Windows 7 or Higher
My SQL My SQL 2017
Tools
The researchers used visual basic for the graphical user interface of the
system. It provides a massive support that easily creates the user interface
applications and My SQL 2017 as the database of the system.
35
Chapter Five
Conclusion and Recommendation
This chapter presents the summary of conclusions and recommendations
based from the results of the evaluation, comments, and suggestions.
Conclusions
In consideration of the objectives of the study and the results of the testing
and evaluation undertaken, the researchers concluded that the Barangay
Information System is efficient to use according to the results of the study.
The proposed system and the existing process have a tremendous
distinction. The difference from the traditional to the proposed system is truly
beneficial to the client. Time spent in administering questionnaire to the
respondents, the result of faculty evaluation, to generate accurate results, to
produce on time reports, to convert the manual process of manual process into a
computerized system. Therefore, the researchers concluded that the study will opt
an opportunity to improve the manual process.
Recommendations
Based on the recommendation and conclusions, the following are hereby
recommended for further improvement of this system.

36

1. The Barangay Information System can be improved considering the
functionality, reliability and efficiency
2. The usage of system is to computerized a data and others
functionability.
Figure 1.2 Log in
First form of Barangay Information System Using admin.
37
Figure 1.3: MENU
The menu showing the different function of a Barangay Information System.
Figure 1.4: Add Personnel Account
Account for use by adding admin each data.

38
Figure 1.5: Residents Account List
Display a list of residents of barangay parian .
Figure 1.6: Update Personnel Account
Update for use by each individual.

39
Figure 1.7: Delete Personnel Account
Delete a list for the data of barangay parian.
Figure 1.8: Choose Purposes
For admin choose their purposes for a resident of barangay parian.
40
Figure 1.9: Add, update, delete and registration.
For printed purposes only.
Figure 2.0: Output
Displays a printed copy of any purposes .

41
Figure 2.1 Log ou
42
SCREEN SHOT
43
44
References
https://ejournals.ph/article.php?id=5011
Eufronio M. Alip
Copyright © 2019 by | KITE E-Learning Solutions, Inc.
45
Renjude Lyndonn Y. Felix | Kris Lorenzo N. Bernabe | Michael Paul D.
Lacap
Junie Lou D. Gemino | Mark Jerome A. Vallejos | Nurmalyn J.
Cofuentes | Laurence Perocho
Terms and Condition
http://varsitarian.net/?s=barangay+information+system
46
RAYMART V. AGUINALDO
Address: 648 Brgy. Parian calamba

Contact: 09167838579
Email: aguinaldoraymart24@gmail.com
OBJECTIVE
. To obtain a position in a leading information technology group that
utilizes my skills as consistent troubleshooter with great attention to detail.
Oriented in Visual basic and Microsoft Office Application such as:
 Hardware and software
 Visual Basic
 Microsoft Office Word
 Microsoft Office Excel
 Microsoft Office PowerPoint
PERSONAL BACKGROUND:
Age: 24
Place of Birth: Calamba, Laguna
CIVIL STATUS: Single
DATE of BIRTH: September 1, 1994
NATIONALITY: Filipino
GENDER: Male
47
EDUCATIONAL BACKGROUND
COLLEGE Bachelor of Science in Information Technology

2019-Present
SECONDARY: Calamba National Highschool
2011-2012
ELEMENTARY: Parian Elemenary School
2006-2007
RAYMART V. AGUINALDO
Address: 648 Brgy. Parian calamba

Contact: 09167838579
Email: aguinaldoraymart24@gmail.com
OBJECTIVE
. To obtain a position in a leading information technology group that
utilizes my skills as consistent troubleshooter with great attention to detail.
Oriented in Microsoft Office Application such as:
 Microsoft Office Word
 Microsoft Office Excel
48
 Microsoft Office PowerPoint
EDUCATIONAL BACKGROUND
COLLEGE Bachelor of Science in Information Technology

2019-Present
SECONDARY: Calamba National Highschool
ELEMENTARY:
PERSONAL BACKGROUND:
Age: Place of Birth: Calamba Laguna
CIVIL STATUS: Single
DATE of BIRTH:
NATIONALITY: FILIPINO
GENDER: Male
49
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St.

Vincent College of Cabuyao

Bachelor of Science in Information Technology

BARANGAY INFORMATION SYSTEM FOR RESIDENT’S OF

A Research Proposal Presented to the Faculty of College of Information Technology

ST.VINCENT COLLEGE OF CABUYAO

Of the Requirement for the Degree

BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

By: Raymart V. Aguinaldo

Bachelor of Science in Information Technology

application and problem to solved by the computers.

Computerization is a control system that manages processes in the industrial

residents of barangay Parian.

Bachelor of Science in Information Technology

the proposed system.

Thus, the researcher proposed computerized a information system of Barangay Parian,

The Company Profile and its background

Puroks. A barangay is lead a governed by its barangay officials. It is composed of a Punong

Barangay or Barangay Captain/Chairman,seven (7) Barangay Councilors or Barangay

Honorable Barangay Captain Perez Rodney P.

Bachelor of Science in Information Technology

Statement of the problem

important for different purposes, it should be stored securely

and generating reports of the residents.

 Barangay Parian residents can use this system easil

 This system have a safe and organized storage

Bachelor of Science in Information Technology

The main goal of the study is to develop a computerized a Barangay Information

follow of every residents.

Significance of the Study

Bachelor of Science in Information Technology

documents, note a report and meetings.

 Future Researchers - Would see the possibilities of upgrading the system.

right after purchasing an any document

 Researcher – Student, teacher, programmer and web-developer can benefit in this

system through a detailed document.

 Other Barangay – Would have an idea of upgrading from manual system to

Scope and Limitation

The Scope of Information system covers the recordings of every resident’s

Bachelor of Science in Information Technology

Review of Related Literature and Studies

the present study.

Review of Related Literature

the human resource information systems’ contribution to human resource management

Bachelor of Science in Information Technology

improving the control of the information produced inside of an organization.

their information in a lesser time.

According to Mr. Jefrey Whiten et al (2014), it is all about information systems

Bachelor of Science in Information Technology

searches to help streamline the research process.

Ensuring the compatibility of an information system with current work practices of an

organization could also be considered as a necessary component for the acceptance of

poor user acceptance may emerge (Moores, 2014).

of the user. (http://edutechwiki.unige.ch; “Technology Acceptance Models”, 2014.).

decade as an in-creasing number of businesses have implemented them (Davidavičienė 2015;

Bachelor of Science in Information Technology

of the user. (http://edutechwiki.unige.ch; “Technology Acceptance Models”, 2015.).

possibility to increase business performance through such an investment. It was quickly

and improve performance, thus creating more profits.

Bachelor of Science in Information Technology

Furthermore, an information system could be understood as a semi-formal language that

There might be a lot of different definitions for an information system as it might be

Transaction Processing Systems (TPS) − Management Information Systems (MIS) − Decision