Formal & Informal Letter

General format and structure

Dear person I am writing to:

This sentence describes the purpose or objective of the letter or email,

with reference to specific details of the proposed situation. Add one more
sentence if needed, only if the proposed questions is too long.

This paragraph describes in more detail what is needed and it answers

the proposed situation. Add any information that the other person might find
useful, separating in more than one paragraph if necessary. Be creative but
realistic; be straightforward and only use relevant information.

If a description paragraph was used, say why you should be considered

for the position/why your opinion is important. In addition, you can add any
requests or questions you may have. It serves as a conclusion, wrapping up
all the information previously described.

This sentence is just a platitude or cliché, usually thanking them for

their time, and politely requesting an answer by “looking forward” to it.

Closing salutation,

Your name (not a signature)

֍ This format can be adapted to all types of letters (formal or informal) and all
types of situations. For that, you will have to change the type of language, not
the structure.
֍ Do not forget to use all the grammar you know, and specific vocabulary.
֍ Do not forget to use linkers and connectors (usually 1 per long sentence).
 Salutation phrases:

Formal Neutral Informal

Commonly used sentences/phrases for 1st paragraph:

Formal Neutral Informal

Commonly used sentences/phrases for content paragraphs (2nd and

3rd):

Formal Neutral Informal

Commonly used sentences/phrases for conclusion paragraph:

Formal Neutral Informal

Closing phrases:

Formal Neutral Informal