EMPLOYEE RECOGNITION

POLICY, PROCEDURE & FORM

EFFECTIVE DATE: 6/13/2016

Scope

This policy promotes recognition of an employee's contributions to the overall objectives of

Facilities/Construction Management. It is meant to establish standards, considerations, and
outline the approval process and documentation handling for employee recognition.

Reason for the Policy

Our people are our greatest asset and we believe that ongoing recognition shows employees they
are valuable contributors to accomplishing the Facilities/Construction Management mission.

Definitions

A. Eligible Employees: All exempt and non-exempt regular employees are eligible to
participate in this employee recognition program except Facilities/Construction
Management Senior Leadership defined as director level and above.
B. Ineligible Employees: Employees who are on probation, leave without pay or have
disciplinary actions within the last six months are not eligible for recognition under this
procedure.

Process
1. The Supervisor must complete and sign an Employee Recognition Nomination Form and
identify the justification for the award and the award amount. If a nomination is the result of
a customer compliment or recognition, the supervisor should also fill out the same form, but
attach the applicable email or memo.
2. The Supervisor submits the completed form to the Executive Director of the applicable area for
review and approval.
3. The Executive Director electronically submits the approved form to the Executive Administrative
Assistant.
4. The Executive Administrative Assistant reviews and confirms that the employee is eligible for the
nomination.
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5. The Executive Administrative Assistant submits the nomination form to the AVC/AVP of
Facilities/Construction Management for review & final approval.
6. The Executive Administrative Assistant coordinates the distribution of the recognition if
approved.

Roles and Responsibilities

A. Supervisors are responsible for ensuring that the level of recognition requested and awarded
corresponds to the level of accomplishment as well as to administer the recognition in a
consistent manner.
Kudos Award – $10 gift card and/or a letter of recognition from the Associate Vice
Chancellor/Associate Vice President of Facilities/Construction Management for customer
feedback and praise received and acknowledgement of customer service.
Quality Service Award - $25 based on service that has exceeded expectations and above
daily job duties. Include email or memo with the nomination form.
Core Values Award – $50 for consistently demonstrating the PRITAS principles of
Professionalism, Respect, Integrity, Teamwork, Accountability & Service.
Special Recognition – $75 or $100 for being part of initiatives that are not visible to all
Facilities/Construction Management employees. This may include partnering with other
areas of UH (i.e., the projects could be years before completion, etc.), overall leadership, or
other significant achievements.
Retirement – Amounts below for employee’s years of service at the University of Houston and
contributions to the university. Facilities/Construction Management retiring employees will
receive a gift card for the following approximate values:
$50 (1-5 years) $100 (6-10 years) $150 (11-15 years)
$200 (16-20 years) $300 (20-25 years) $500 (26+ years)
B. If an employee does not qualify for any of the above recognitions after a review of the
nomination form, then the Executive Administrative Assistant may recommend the nominee
for a Letter of Appreciation signed by the Executive Director of the applicable department.
All nominations will become part of the employee’s personnel file and may be considered
during an employee’s evaluation.
C. Facilities/Construction Management areas may choose to honor retiring employees with a
departmental gathering. At the discretion of the Executive Director, or designee, each area will
be allowed one retirement event per person that is at least partially funded by the department
budget. Up to $100 in departmental funds may be used toward the purchase of a cake and non-
alcoholic beverages. No alcohol should be purchased or brought to these events. Universities
dining services or potluck gatherings are encouraged for food items.

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Documentation Process
A. The Executive Administrative Assistant for Facilities/Construction Management will enter the
data, track and audit the recognition awards to provide reports on utilization of this employee
recognition program.
B. The approval and distribution process takes approximately 10 business days to complete
depending on availability of the authorizing signatures and approvals.
C. All cash awards (regardless of amount) represent taxable income to the individual. Taxable
awards must be reported to the Tax Department for income reporting and withholding.

Office of Authorship and Revision History

Facilities/Construction Management AVC/AVP Office

Revision Date: 6/13/2016

Revision Author: Executive Administrative Assistant of Facilities/Construction Management

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 EMPLOYEE RECOGNITION
NOMINATION FORM
EFFECTIVE DATE: 6/13/2016

Nomination (I want to nominate…)

Employee Name: Service Area/Shop:

Title:

For the Following Award (choose one)

Kudos Award – $10 gift card and/or a letter of recognition from the Associate Vice
Chancellor/Associate Vice President of Facilities/Construction Management for customer
feedback and praise received and acknowledgement of customer service.
Quality Service Award - $25 based on service that has exceeded expectations and above
daily job duties. Include email or memo with the nomination form.
Core Values Award – $50 for consistently demonstrating the PRITAS principles of
Professionalism, Respect, Integrity, Teamwork, Accountability & Service.
Special Recognition – $75 or $100 for being part of initiatives that are not visible to all
Facilities/Construction Management employees. This may include partnering with other areas of
UH (i.e., the projects could be years before completion, etc.), overall leadership, or other significant
achievements.
Retirement – Amount determined by years of service and contributions to the university.

Reasons
Explain why this employee is an excellent candidate to receive this award. Be as specific as possible
and provide examples. Attach additional documentation, if necessary. You may be contacted for more
information.

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Nomination Confirmations and Approvals
Name of Nominator: Date:

Executive Director: Approval Date:

Executive Admin Asst: Approved Eligibility:

AVC/AVP: Approval Date:

Distribution Information (For Office Use Only)

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