S4 HANA Business Partner Configuration@Ganesh Tarlana PDF

02/03/2020 S4 HANA Business Partner Configuration@Ganesh Tarlana
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17 Define Number ranges for BP5. A Number range is a Group of numbers to which the unique-Id created for an SAP Object bel...
18 In BP number ranges are always internal and customer number is always external. Because of while creating BP system bac...
19 Business Partner Field Grouping (Optional)7. In this step we can control the fields like….optional, suppress, and displ...
24 2. Define BP Role for Direction Customer to BP IMG Menu IMG Cross-Application Components Master Data
Synchronizatio...
25 If we maintaining the same number ranges in customer account group and BP group then we required check same number.
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S4 HANA Business Partner Configuration@Ganesh Tarlana

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S4 HANA Business Partner Configuration@Ganesh Tarlana
1. 1. 1 1. Introduction about Business Partner 2. ECC>>Customer Master (vs) S4 HANA Business Partner 3. Prerequisites for
Business partner 1. Create Number ranges for customer master 2. Create Account groups for Customer Master 3. Create Partner
determination procedure 4. Business Partner configuration 1. Define Business partner Roles 2. Define BP Role Groupings 3.
Define Application Transactions 4. Define Number Ranges 5. Define Groupings andAssign Number Ranges 5. Business Partner
Field Grouping (Optional) 1. Configure FieldAttributes per Client 2. Configure FieldAttributes per BP Role 3. Configure
FieldAttributes per Activity 4. Configure FieldAttributes per Business Partner Type 6. Master Data Synchronization 1.
Synchronization Control 2. Activate PPO Requests for Platform Objects in the Dialog 3. Activate Synchronization Options 7.
Customer/Vendor Integration 1. Business Partner Settings a. Settings for Customer Integration 1. Set BP Role Category for
Direction BP to Customer 2. Define BP Role for Direction Customer to BP b. FieldAssignment for Customer Integration 1. Assign
Keys 1. Define Number Assignment for Direction BP to Customer 2. Define Number Assignment for Direction Customer to BP
2. 2. 2 1. Introduction about Business Partner An organization (company, subsidiary), person or group of people or organizations in
which your company has a business interest. Use:- SAP Business Partner Screening for SAP S/4 HANA is used to centrally
manage master data for business partners, customers, and vendors. With the current development, it is a single point of entry to
create, edit, and display master data for business partners, customers, and vendors. All the transactions in Customer/Vendor in ERP
Business Suite are redirected to Business Partner Transaction. The following transactions - XD01, XD02, XD03 or VD0I, VD02,
VD03 or XK0I, XK02, XK03 or MK01, MK02, MK03 are obsolete. 2. Key Features for Business Partner Business partners are
divided into different categories, which have different attributes assigned to them. The system distinguishes between: Persons (for
example, individuals, brokers) Organizations (for example, banks, companies) Groups (for example, societies according to the
German Civil Code, people living in shared apartments) You use business partner roles to define the functions of the business
partner in the financial transaction. Such roles include counterparty, issuer, paying bank, or depository bank. You define the rights
and responsibilities of the business partner by assigning the role category. A business partner can have several roles. You define the
roles by assigning a role category.
3. 3. 3 3. Prerequisites Business Partner We need to do basic customization before creating Business partner configuration. The below
steps are mandatory to update the BP into Customer master while creating Business partner. 1. Create Number ranges for customer
master IMG Menu Financial Accounting (New) Accounts Receivable and Accounts Payable Customer Accounts Master
Data Preparations for Creating Customer Master Data Create Number Ranges for Customer Accounts Transaction Code
S_ALR_87003434 or XDN1 Click then system will open below screen Maintain the number ranges and select the external
4. 4. 4 If we check the external number range for a customer in XDN1then system will always consider it as an internal number in BP
Reason: - When we create BP system automatically generates BP number at the same time system backend creates a customer
master number with the help of an external check box. 2. Create Account groups for Customer Master Access the transaction using
the following navigation path: IMG Menu Financial Accounting (New) Accounts Receivable and Accounts Payable Customer
Accounts Master Data Preparations for Creating Customer Master Data Define Account Groups with Screen Layout
(Customers) Transaction Code S_ALR_87003301 or OVT0 Usage:- Customer Account group control the master data of
customer It helps to determine customer number assignment It helps to determine which field should be optional and which
field should be mandatory and hide It control transaction of a customer master Click or copy from standard and define with your
own code.
5. 5. 5 Every one known about this configuration so no need to explain briefly. Assign number range to account group which is
created as per client requirement. Field status: Once you select the field status, a new window will open. Then, select Account
Management from the selected group and the click Reconciliation account ‘Req. Entry’
6. 6. 6 3. Configuration for Partner determination What is Partner Function? Partner function is two-character identification key that
describes the people and organization with whom you do the business, and who are therefore involved in transaction. Here is some
standard Partner Function for customer- Sold-to party Ship-to party Bill-to party Payer What is Partner Determination? The Partner
and business partner term in SAP SD refers to parties with whom you do business. Each business partner has specific role. E.g.
Sold-to party - Business Partner who order the goods / Services. The Partner Determination can be done in three steps- IMG Menu
Sales and Distribution Basic Functions Partner Determination Set Up Partner Determination Set Up Partner
Determination for CustomerMaster Transaction Code S_AL0_96000423 Step:-1 Define Partner Function Enter T-Code VOPAN
in Command Bar. Select Customer Master Partner Object Click on Change Button, Partner Determination Procedure Screen
appear
7. 7. 7 Click system Screen as below appear Click system screen as appear below Double click PDP and enter our own PDP code
with description as per client business terms then select second option system screen as below appear Step: - 2 Define Partner
functions Enter partner functions and select not modifiable and Mandatory
8. 8. 8 Step: - 3 Assign PDP to Account group Select our account group and assign our PDP which is created with initial step. Step: -
4 assign Partner functions to Account group Assign partner functions to our respect account group then system picked up partner
functions while creating BP Now we have completed prerequisites configuration for BP
9. 9. 9 4. Business Partner Configuration Setup:- A business partner role is help to classifying the business partners as per business
terms. A business partner can take on different business partner roles, which allow different views of the business partner data
depending on the business function. The above flow chart explains how the BP working in S4 HANA same as VENDOR also. 1.
Business partner creation 2. Define or Standard Business Partner roles creation 3. Assign Business partner role categories to BP
Roles 4. Assign BP Roles to Business Partner groupings and Business partner grouping categories
10. 10. 10 Define Business Partner Roles1. The role defines the functions a BP has and the business transactions in which it can be
involved and BP roles are to controls the BP views and determine the field’s related to specific BP role. Step-1 Business Partner
role creation IMG Menu IMG Cross-Application Components SAP Business Partner Business Partner Basic Settings
Business Partner Roles Define BP Roles Transaction Code SPRO ERP View S4 HANA ROLES General Data “000000” -
Business Partner (General data) Company code Data “FLCU00” - Financial Role Sales Data “FLCU01” – Customer (Sales related)
NO “UKM000” – Credit Management
11. 11. 11 SAP has given standard roles in S4 HANA BP if we want to create new role as per client business terms we need to copy the
standard role and create our own role as client name. 1. BP Role:- Mention BP code as per client terms 2. BP Title:- Maintain the
title of BP role as per client terms 3. BP description :- Maintain the BP role name as per client terms 4. Hide: - this field is controls
to hide the BP role in dropdown list while creating BP. 5. BP Role Category: - before creating BP role first we need to create BP
role category and assign our category to BP role and This assignment is controls the BP roles is always working on respect BP
category only. 6. Interface control: do not change anything here if you change system will give dump while creating BP Define
Business Partner Role Category2. IMG Menu IMG Cross-Application Components SAP Business Partner Business Partner
Basic Settings Business Partner Roles Define BP Role category Transaction Code SPRO
12. 12. 12 SAP has given standard role category in S4 HANA BP if we want to create new role category as per client business terms
we need to copy the standard role category and create our own role category as client name 1. BP Role category :- Mention BP
code as per client terms 2. BP Title category :- Maintain the title of BP role as per client terms 3. BP category description :-
Maintain the BP role name as per client terms 4. Differentiation type:- The differentiation type is a combination of organizational
units or other distinguishing definition proportions 5. Possible business Partner Categories : this is controls whether this business
partner is an organization or person or Group Person :- if you check this system is always treated as a single partner Organization :-
if you check this system is always treated as a legal entity, legal form, industry, Group:- if you check this system is ways treated as
group of companies Like…. Reliance group of companies, TATA group of companies Note: - After creating role category, we need
to assign role category to our respect BP role. Otherwise system will not allow creating BP
13. 13. 13 Define Business Partner Role Groupings3. In this step we are grouping the multiple BP roles into one BP role grouping
whenever select this role group in dropdown list while creating BP system will show all BP views related to our BP roles and no
need to extend BP role wise. IMG Menu IMG Cross-Application Components SAP Business Partner Business Partner
Basic Settings Business Partner Roles Define BP Role groupings Transaction Code SPRO Click enter role grouping name and
double click and add our BP roles which are created as client business terms. Here we are grouping the multiple BP roles into one
BP role group and system will show our BP roles in single screen while creating BP. 1. BP Role:- Mention BP code as per client
terms 2. BP Title:- Maintain the title of BP role as per client terms 3. BP description :- Maintain the BP role name as per client
terms 4. Hide: - this field is controls to hide the BP role in dropdown list while creating BP. 5. BP Role Category: - This
assignment is controls the BP roles is always working on respect BP category only.
14. 14. 14 Select our BP role group and double click and add our BP roles Save it. Click enter BP role grouping name and Save it.
After assigning BP roles we need to create BP role grouping category and assign BP role grouping category into BP role
groupings. This is same as e initial configuration steps BP role category in to BP roles.
15. 15. 15 Define Application Transactions4. According to this configuration BP role category wise or BP role grouping category wise
we can assign transaction codes as per Client business terms means user defined BP transactions Usage:- if we assign our role
grouping category to BUP1 system automatically selecting our BP role group while executing BUP1 and No need to select
manually and it will save end user time IMG Menu IMG Cross-Application Components SAP Business Partner Business
Partner Basic Settings Business Partner Roles Define Application Transactions Transaction Code SPRO Select any one
transaction BUP1 then click details icon system screen as appear as below:
16. 16. 16 Add our role grouping category and save it then system always considered our respected role grouping while executing
transaction code BUP1. 1. Activity: - if we add any activity system will always considered that activity while executing BP with
respect to BP role category. 2. BP Role category: - if you add our role category system will always considered respected role
category while executing this transaction then system automatically selected our BP role. 3. BP Role: - if you add our BP role
system will always considered respected role category while executing this transaction then system automatically selected our BP
role. 4. BP Role Groupings: - if you add our role groupings system will always considered respected role category while executing
this transaction then system automatically selected our BP role. Add our BP role group category and save it and check it whether it
is working fine or not. If you assign our BP role category to BUP1 transaction code system is always working with our BP role
groupings or BP role while executing BUP1 or ZTCODE.
17. 17. 17 Define Number ranges for BP5. A Number range is a Group of numbers to which the unique-Id created for an SAP Object
belongs. In each module we have master data having SAP objects such as Equipment, Notification, Order, Measuring Point, and
Maintenance Plans etc. in PM, Material number, Material Document, Purchase Requisition, Purchase Order in MM, Sales Order,
and Sold-to-party etc. in SD We have two types of number ranges 1. Internal Number ranges: - when we are maintaining number
ranges in XDN1 without external check box system automatically generates the BP or Customer master number while creating BP
or Customer master. 2. External Number ranges: - when we are maintaining number ranges in XDN1 there is a external check box.
if we check the external number range we have to enter manually while creating BP master or Customer Master. IMG Menu IMG
Cross-Application Components SAP Business Partner Business Partner Basic Settings Number Ranges and
Groupings Define Number Ranges Transaction Code BUCF Enter T-Code BUCF in command bar and press enter. Click then
system screen as appear below
18. 18. 18 In BP number ranges are always internal and customer number is always external. Because of while creating BP system
background automatically creates customer number with help of external check box in XDN1 (Customer master) and it will be
update in BP related tables and Customer master tables. If we check external number ranges in BP we need to enter manually BP
number while creating BP and system will not allow to create the customer number and The BP number updates in BUT000 and I
will not update in KNA1,KNVV,KNB1 etc.… means system is not generated the customer master number. Assign number ranges
to BP group6. Here we are assigning number ranges to respect account group same as customer master customization. IMG Menu
IMG Cross- Groupings and Assign Number Ranges Transaction Code SPRO Click enter our account group, number ranges same
as created in customer master and no need to select anything and save it.
19. 19. 19 Business Partner Field Grouping (Optional)7. In this step we can control the fields like….optional, suppress, and display
same as customer account group field controls. In BP we can control the fields in four levels 1. Configure Field Attributes per
Client 2. Configure Field Attributes per BP Role 3. Configure Field Attributes per Activity 4. Configure Field Attributes per
Business Partner Type IMG Menu IMG Cross- ness Partner Field Groupings Configure Field Attributes per Client or
Configure Field Attributes per BP Role or Configure Field Attributes per Activity or Configure Field Attributes per Business
Partner Type Transaction Code SPRO Now we configured BP role wise controlling the fields. Click system screen appear as below
20. 20. 20 Double click the and system screen as appear below This is optional configuration if client wants to suppress any sales
related fields we need to select sales related BP role and control the fields. In ECC we have same option for controls the customer
master fields through customer account group level but in we can controls through BP role wise etc.…..
21. 21. 21 1. Master Data Synchronization :- Master data synchronization synchronizes master data objects in an SAP system that are
similar from a business, but not from a technical, point of view, and in this way allows you to integrate different SAP applications
seamlessly in your business processes. You can use master data synchronization, for example, to set up integration of the SAP
Business Partner with the customer master. This allows you to integrate SAP applications that make technical use of the Business
Partner in their user interface, and use the customer master as a technical basis in subsequent business processes. 2.
Synchronization objects:- IMG Menu IMG Cross-Application Components Master Data Synchronization Control
Synchronization Control Synchronization Objects Transaction Code SPRO Note: - In this IMG activity you can display
synchronization objects provided by SAP for the master data Synchronization and Do not change anything here.
22. 22. 22 3. Activate PPO Requests for Platform Objects Use this IMG activity to define for which platform objects a post-processing
order should be written in the event of a synchronization error. This definition is not direction- specific, that means a request is
always written when the platform object is used either as a source or as a target object in the synchronization. Since we are creating
BP from customer, the BP becomes the platform object here. So add BP in this setting. IMG Menu IMG Cross-Application
Components Master Data Synchronization Synchronization Control Synchronization Control Activate PPO Requests for
Platform Objects in the Dialog Transaction Code SPRO 4. Activate Synchronization Options Select the required source objects and
target objects and mark Active. Since we are creating BP from customer select Customer BP here IMG Menu IMG Cross-
Application Components Master Data Synchronization Synchronization Control Synchronization Control Activate
Synchronization Options Transaction Code SPRO Active.
23. 23. 23 This is main configuration for master data synchronization for BP to Customer mater. If we uncheck the BP to customer
while creating BP only and system will not allow creating customer master data. Do not change anything here. Customer/Vendor
Integration8. 1. Set BP Role Category for Direction BP to Customer IMG Menu IMG Cross-Application Components Master
Data Synchronization Customer/Vendor Integration Business Partner Settings Settings for Customer Integration Set BP
Role Category for Direction BP to Customer Transaction Code SPRO or SM30-> V_TBD002 The FLCU00 is the role for the FI
part of the customer data The FLCU01 is the role for the SD part of the customer data
24. 24. 24 2. Define BP Role for Direction Customer to BP IMG Menu IMG Cross-Application Components Master Data
Synchronization Customer/Vendor Integration Business Partner Settings Settings for Customer Integration Define BP
Role for Direction Customer to BP Transaction Code SPRO or SM30-> CVIV_CUST_TO_BP2 Here the link between the BP roles
and the FI customer group is defined We need to assign customer account group to our respected BP roles and system Always
consider this account group is works only for particular account group. 3. Field Assignment for Customer Integration Here the FI
account groups are linked to the BP groups. This customizing also links the number ranges with the option [same numbers] you
make sure the BP and customers are in sync IMG Menu IMG Cross-Application Components Master Data Synchronization
Customer/Vendor Integration Business Partner Settings Settings for Customer Integration Assign Keys Define Number
Assignment for Direction BP to Customer Transaction Code SPRO or SM30->SM30 ->V_TBD001
25. 25. 25 If we maintaining the same number ranges in customer account group and BP group then we required check same number.
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S4 HANA Business Partner Configuration@Ganesh Tarlana

Published on Jun 10, 2019

Share your thoughts…

Kiran Rao , SAP SD Consultant at SAP Labs

Gopi Ponnala , SAP SD Consultant at Yash Technologies

Gopi Ponnala , SAP SD Consultant at Yash Technologies

S4 HANA Business Partner Configuration@Ganesh Tarlana

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