List of other functional files

File No. File Name Content

1 Circulars- Circulars
College and NES
2 Department MOM
meeting minutes
3 Department Letters
Correspondence
4 VTU circulars Circulars from VTU
and Examination
5 VTU Practical Practical schedule
6 Student list of all Name list with USN number
semesters
7 Student Scholarship – Merit cum means
Scholarship
8 Faculty details – Event Name, Duration with dates, Participation certificate, Venue.
FDP Organized details
Workshop
Conference
Organized and
participated
9 Research Centre Year of establishment and approval
Number of research scholars enrolled
Progress report
PhD Awarded
R & D LAB

10 Faculty Self Appraisal report

Performance
Appraisal
11 Mentoring File 2018-19 List
2017-18 &
2016-17 Reports
2015-16
12 Department Purchase copies
Library Number of books-list with author name and title name
Access number
Issue register
13 Laboratory In- List of equipments
charge file List of experiments line with curriculum and experiments beyond curriculum
Laboratory
Maintenance
Stock verification
14 Academic PhD guided /PhD awarded during the assessment period while working in
research and the institute
Research
progress report
15 Sponsored Proposal
Research Approval
16 Consultancy List of industries, works carried out and amount received
(From Industry)
17 Dept. Forum Events details
Spectrum
18 Co-curricular & List of students participation in all assessment years and current year in
extracurricular inter-institute events with
activities Certificates
19 Professional Name of the chapter: IETE Student Forum
societies / Membership Approval copy
chapters Members list
Activities etc
20 Technical Copies of Technical Magazine and News letter
Magazine and
News letter
21 Question Paper Proceedings with details of scrutiny
Scrutiny
Committee
22 Purchase file
23 Industry Institute 1.List of industries in contact
Interaction  2. MOU with industries
 3. Internship letter of correspondence
 4. Industrial visit letter of correspondence and visit proof

24 University results 1. Copy of university results for all semesters and for all assessment years
and current year
2. Result analysis of every semester for all courses and overall results
25 University Semester wise year wise QPs
Question Paper
26 Internal IA schedule, Invigilators list, class room allotment, question papers, question
assessment paper evaluation committee and report and IA marks
27 Student feed Feedback reports of all three assessment years
back
28 Weak and Bright List of weak and bright students from all semesters for all three assessment
students years
29 Curriculum Gap The process which ensures mapping /compliance of University Curriculum
Identification with the POs & PSOs; Identification of gaps; if any. Effective participation of
internal and external department stakeholders with effective process
implementation
30 Content beyond Documentary evidence of steps taken at regular interval - letter to
syllabus university/BOS
Delivery details of content beyond syllabus
31 Academic Audit Audit reports
file
32 Alumni file Name list and profile

33 Alumni survey Survey feedback sheets

34 Student Exit Survey feedback sheets

Survey
35 Institute and Copy of academic calendar
Department
Academic
Calendar
36 NAAC NAAC report

37 IQAC IQAC –circular and proceedings

38 NBA related Circulars and letters

circulars and
correspondence
39 DAC File List of Members
Proceedings
40 Student data Information Sheets – One page document giving students details including
base results / placement / project work
41 Other circulars Circulars, brochures and pamphlet
42 PAC File List of Members
Proceedings