Western Mindanao State University

Normal Road, Baliwasan Zamboanga City

College of Home Economics
2nd Semester/ S.Y. 2019-2020

In partial
Fulfilment of the Requirements in
Bachelor of Science in Hotel and Restaurant Management
For TOURISM 106 LEC EVENTS MANAGEMENT

“ PHILBIKE 2021”

Submitted to:
Ms. Ma. Aurora C. Niebla

Submitted by:
Ms. April Jane C. Ipanag
February 2, 2020
 ELEMENTS DETAILS OF THE EVENT CONCEPT

(What) Title PHILBIKE 2021

Type of Event
ROAD BICYCLE RACING

We hope to increase awareness on cycling as

(Why) Purpose/Objectives an alternative mode of transportation so we
can all work towards having a safe and
environment-friendly community for
generation to come.

(Who) The Organizers A.J.I SIGNATURE EVENT

Target Participants Group of cyclists in ASIA

Target Performers

Target Sponors GATORADE, MILO, TIRE CARE, ROBUST,

(Where) Criteria for Venue Selection
Place/Venue Options
EXTREME, OISHI, BROMPTON, MARS
KINGDOM, ONIX, SAVA, AIRFREIGHT 2100, THE
PHILIPPINE STAR, TV5
1.Location
2.Parking for transportation
3.Services and Amenities
4.Flow of traffic
5.Ambiance
6.Insurance
PANGLAO, BOHOL PHILIPPINES

(When) Date and Time of Event in 05/02/2021T8:00-17:00

MM/DD/YYYY Day-Time Format 05/03/2021T7:00-18:00
05/04/2021T8:00-22:00
05/05/2021T9:00-18:00
Planning

Hi Knowing who might be at your event is crucial in the planning process, do

you have a specific population group in mind? Families, Women and Girls,
Adults, Over 50’s? Find out what might attract these groups to your events.
Funding – Securing a backer for your event could help to cover costs and assist
with marketing locally. Look for local companies who might be active in the
area or within the sport. Structure – Identify a project coordinator (if not
yourself) make it their responsibility to organise meetings and report back to the
team. Weather – Living in Wales it is always worth having a plan B in the case of
bad weather, thinking of areas that may be used that are under cover or
protected from wind could save stress on the day.

Where to hold the event

Having a suitable venue to hold your event is crucial for the success of the day,
we suggest that the venue include the following: A traffic free route of around 2-
3miles in length. Car park. An open area for coaching or skills sessions (Tennis
courts work well). Tea and coffee facilities. Clear signage. Areas for retail and
information stands.

When

When to host your event is largely dependent on your audience and venue, it is
worth checking well in advance if your event clashes (or compliments) with
other national or local ‘big days’ such as rugby or football internationals,
festivals or school fates.

Weekend events offering a variety of activities throughout a day can often be a

safe bet.

Marketing

Marketing materials – Production of good quality marketing materials can make

a big difference to your event. Ensure that your materials focus on the benefits
of attending the events such as trying a new bike or for your child to learn to
ride safely. Advertise your event in the months before by placing posters and
flyers in areas where there is regularly a high volume of people.

Press release – If you are opening your event up to the local community,
consider using local radio and newspapers, create a press release and send it
out to media outlets in the weeks prior to your event.
PROPOSED PROGRAM OF ACTIVITIES
EVENTS: FOUR (4) DAY AFFAIR May 2-5, 2021

DAY 1 May 2, 2021 ARRIVAL

5:00AM - 5:00PM Arrival of all 1,050 delegates in Clark International Airport. Check-in time in
Athletes Village, New Clark City, Capas, Tarlac, Philippines.

12:00PM - 7:00PM Start of registration/confirmation in Athletic Stadium, it’s located in New Clark
City, Capas, Tarlac, Philippines.

7:00PM End of registration.

7:00PM – 9:00PM Welcome dinner to all delegates.

DAY 2 May 3, 2021 MEETING

6:00AM - 8:00AM BREAKFAST buffet service.

8:00AM – 9:00AM Going to the venue.

9:00AM – 12:00PM Last day of registration.

Check if they are professional cyclist.
Official practice.

10:00AM Snack time.

12:00PM – 1:00PM LUNCH buffet service at the same venue.

2:00PM – 6:00PM Team/Competitor Meeting and safety instructions route details.

Technical briefing.
7:00PM – 9:00PM Dinner buffet service at the same venue.

DAY 3 May 4, 2021 FUN COMPETITION

5:00AM – 6:00AM Breakfast buffet service.

6:00AM – 7:00AM Going to the venue.

7:00AM Start of ride.

7:00AM – 11:00AM Elite Category ( 25 years old and above).

11:00AM – 1:00PM Rest and LUNCH time.

1:00PM – 4:00PM Open Category.

5:00PM – 6:00PM Rest and go back to hotel.

6:00PM – 8:00PM Buffet dinner.

8:00PM – 10:00PM Music and Entertainment for all ages.

Speeches and results.
Raffle draw to all delegate and pre-registration for 2022 event.

DAY 4 May 5, 2021 TEAMBUILDING

6:00AM – 8:00 AM BREAKFAST buffet service.

9:00AM – 11:00AM Meeting for newly elected officers of the organization.

12:00PM – 2:00PM Check out time.